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18 July 2016

Officer, Contracts and Supplier Relations Jobs - Stanbic Bank

Organisation: Stanbic Bank
Duty Station: Kampala, Uganda
Job ID: 18049

About US:
Stanbic Bank Uganda Limited is a subsidiary of Stanbic Africa Holdings Limited which is in turn owned by Standard Bank Group Limited (“the Group”), Africa’s leading banking and financial services group. The Standard Bank Group is the leading banking group focused on emerging markets. It is the largest African banking group ranked by assets and earnings. Stanbic Bank Uganda Limited is the largest bank in Uganda by assets and market capitalization. It offers a full range of banking services through two business units; Personal and Business Banking (PBB), and Corporate and Investment Banking (CIB).

Job Summary: The Officer, Contracts and Supplier Relations will develop and maintain an up to date and efficient contracts management system and suppliers/service providers database with targets to avoid risks relating to delayed renewal and termination and prepare analytical monthly status reports in line with bank policy, best-practice and departmental work.  Also, the incumbent will offer support in managing vendor relationships and building effective supply chain partnerships.

Key Duties and Responsibilities: 
Operational Performance:
  • Keenly review and analyze all authorized contract documents, purchase orders and agreements of all suppliers/providers/contractors prior to forwarding to Legal Division for implementation and signing in line with the related Bank policies, legal guidelines and the law.
  • Manage, administer and supervise contract amendments, variations and execution
  • Regularly monitor progress and ensure that the provisions of the contracts are complied with.
  • Ensure that all the invoices related to service contracts for Payment are fully verified, approved and payments processed
  • In charge of the preparation, monitoring and review of SLAs for services provided to the Bank to ensure contract performance and value for money is obtained
  • Work closely with stakeholders to comprehensively review contracts annually and evaluate performance.
  • Identify the possible risks associated with contracts and suggests ways to mitigate them.
  • Draft and Prepare Tender committee documentation in line with the Procurement Policy.
  • Follow up the implementation of Tender Committee/ decisions in accordance with Procurement Policy.
Cost Management:
  • Ensure value for money during the execution of contracts by examining onetime costs, unit costs, recurring costs, internal costs, and quantitative costs.
  • Evaluation of all contracts and recommending the avoiding of those which do not offer value for money
  • Ensure due process in procurement
  • Budget monitoring & control
  • Develop framework contracts for commonly purchased items
  • Ensure effective, efficient and optimal utilisation of all resources (human and capital) to be responsive to client needs and business strategies
  • Capacity management, identifying areas with excess or shortage in capacity and coming up with resourcing plans to address the gaps
Resource Utilisation:
  • Capacity management, identifying areas with excess or shortage in capacity and coming up with resourcing plans to address the gaps
  • Ensure effective, efficient and optimal utilisation of all resources (human and capital) to be responsive to client needs and business strategies
Control:
  • Bring to the attention of management any contract breaches
  • Work with users and Legal to ensure contract execution within approved guidelines
  • Work closely with users and Legal to act as the link between the contractor and the Bank during the execution of the contract
  • Together with Risk, users and Legal,review all procurement specific contracts/agreements to achieve best commercial outcome
  • Regular review of KYV (Know Your Vendor) documentation to manage supplier risk
Self Development:
  • Identify appropriate formal and occupational (informal) training needs and courses (internal/external) to develop oneself
  • Up-Skill oneself regarding new products and procedures through attendance of workshops/presentations and reading of internal and external communications

Qualifications, Skills and Experience: 
  • The ideal candidate for the Stanbic Bank Officer, Contracts and Supplier Relations career vacancy should hold a University Degree in Law
  • Post Graduate Diploma in Legal Practice an added advantage
  • A minimum of three years in contracts, vendor management, procurement or supply chain related experience
  • Contract Drafting
  • Contract management and monitoring
  • Computer literacy skills
  • Strategic Procurement and supply knowledge

How to Apply:
All candidates who wish to join the one of Africa’s biggest Banking Groups, Standard Bank in the aforementioned capacity are encouraged to Apply Online by visiting Link below.


Deadline: 22nd July 2016


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