Fresher Jobs - Administrative Assistant at IBF Uganda Ltd.

Organisation: IBF Uganda Ltd.
Duty Station:  Uganda

About US:
IBF Uganda Ltd. is a manufacturer of ready mix concrete for all needs of construction work. We operate a fully computerized Batch Plant in Seeta, at the outskirts of Namanve Industrial area. The company went into operations early January 2013, and is a part of the IBF group of companies, with more than 50 years tradition in the business. In Denmark, IBF is one of the leading concrete manufactures, producing a large range of products such as: Paving’s, drainage, roof-tiles, slurry-tanks, ready-mix etc.

Key Duties and Responsibilities: 
·         In charge of data entry, checking and reconciling accounts under supervision.
·         Responsible for filing documents in the archive.
·         Filing VAT and WHT.
·         Performing payroll related tasks, including submitting PAYE and NSSF.
·         Render administrative support in regards to all URA related issues.
·         Assist with fuel monitoring.
·         In charge of stock count.
·         Render support with audits.
·         Assist with errands, including but not limited to – bringing letters, supporting documents etc. to and from clients, suppliers and partners.
·         Bringing cheques to suppliers and receiving receipts.
·         In charge of collecting cheques from clients, banking cheques and issuing receipts.
·         Scanning and printing, purchasing office stationary and ensuring drinking water is available.
·         Cordially answer company office phone.
·         Perform any other work as assigned by the Supervisor.

Qualifications, Skills and Experience: 
·         The Administrative Assistant should preferably hold a relevant Bachelor’s degree
·         One year of Administrative/Clerical experience
·         Fluency in both spoken and written English
·         Computer literacy skills i.e. proficient in Microsoft Office suite

How to Apply:   
All suitably qualified and interested candidates are encouraged to send their application letters and updated CVs/ resumes via E-mail to:

Deadline: 1st June, 2015 by 12pm

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Institutional Development Manager - Q Sourcing

Organisation: Q Sourcing
Duty Station:  Kampala, Uganda

About US:
Q Sourcing is an East African human resource consulting and outsourcing company, combining unparalleled experience and expertise across business functions. Q Sourcing is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Rwanda and South Sudan. Our client is recruiting a high calibre individual to support the development of a new East African sector development and investment institution. They are independent private foundation, there are focused on catalysing the growth and competitiveness of key sectors in East Africa that impact large numbers of people.

Job Summary: The Institutional Development Manager will provide critical support in set-up and roll out of this significant and highly innovative new institution for East Africa. This individual will have the opportunity to participate in the design and implementation of a range of complex, challenging areas fundamental to the set-up of this institution. Overtime, the focus areas of this role are likely to evolve and change as the organisation is being rolled out. This role is therefore particularly well suited to individuals seeking significant professional development opportunities in the coming years.

Key Duties and Responsibilities: 
1. Operational set up
·         Providing technical support in the design and implementation of the operational systems including finance, procurement, tax processes and policies of the institution ensuring these are fit for purpose and use;
·         Assisting in the set-up of interim and permanent operations functions for the organization which include Finance, HR, and Administration;
·         Supporting in the legal set-up of the entity;
·         Working closely with and monitoring the performance of consultants and advisors tasked with providing support in the establishment of organization’s operational systems and processes.
2. Financial budgeting/ planning:
·         Providing assistance in the development of financial modelling/budgeting guidelines/templates;
·         Preparing a draft detailed first year budget/financial model in line with the overall strategy and work plan;
·         Reviewing budgets and work plans.
3. Governance/ Board induction: 
·         Providing support in setting up and roll out of an optimal governance structure for the organization;
·         Significantly contributing to the development of the institution’s governance instruments including board charter, board committee charters, code of conduct and conflict of interest and other relevant documents;
·         Assisting in the coordination of the board education and development process to equip board members with the required skills and knowledge to provide effective leadership to the institution; and
·         Facilitating the induction and on-boarding of the organization board members, and Chief Executive to effectively and efficiently introduce them to their roles, relevant policies and processes.
4. Organisation design and resourcing:
·         Providing support in the organizational design and development of the institution including recruitment, and development of policies, procedures, systems and processes;
·         Supporting in the development of contracts for board members and Chief Executive ensuring necessary legislative and organizational requirements are adhered to; and
·         Supporting the process to identify resource options for the organization – both management team members and advisors.

Qualifications, Skills and Experience: 
·         At least seven years of relevant work experience.
·         Extensive experience in supporting the roll out/implementation of multi-year donor and/ or government funded programmes;
·         Past experience working in East African markets, with a well-developed network in the region;
·         Prior experience in design and implementation of business systems;
·         Past exposure and experience in governance, internal audit, risk management and financial management;
·         Experience understanding the interaction of governments and the private sector in East Africa;
·         Some experience of private sector development initiatives;
·         Exceptional analytical skills; including strong financial management, risk management, systems review and budgeting/budget analysis skills;
·         Strong project management skills, including the ability to deal with competing, often changing priorities;
·         Ability to work cooperatively with other team members, consultants, senior advisors, and, provide assistance and support to team members to build and maintain relations with them;
·         Ability to build collaborative relationships with others inside and outside of the organisation;
·         Ability to take action to develop skills and knowledge required for effectiveness in the role;
·         Ensure team members, consultants, organization’s senior management team and other stakeholders involved in the initiative are kept informed about developments and plans within the work stream;
·         Possess the ability to be flexible, to work well in a quickly changing and evolving environment and to be comfortable with ambiguity;
·         Ability to work autonomously with minimal supervision;
·         A rigorous attention to detail and commitment to the highest levels of quality in all aspects of work;
·         Ability to express oneself clearly in conversations, and interactions and in writing.

How to Apply: 
If you believe you fit the required profile, please send your updated CV in confidence to:

Please clearly mark your application as “Application_Institutional Development Manager” in the subject line.

Note: Only shortlisted applicants will be contacted.

Deadline: 1st June 2015 by 5:00pm

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Entry Level NGO Jobs - Counsellor at MRC/UVRI

Job Title:   Counsellor
Organisation: The Medical Research Council/ Uganda Virus Research Institute (MRC/UVRI)
Duty Station: Kampala, Uganda
Reports to: Project Head

The Medical Research Council/ Uganda Virus Research Institute (MRC/UVRI) Uganda Virus Research Unit on AIDS was established following a request in 1988 from the Uganda Government to the British Government for collaboration on the research of HIV (Human Immunodeficiency Virus) infection and AIDS (Acquired Immunodeficiency). MRC is contributing knowledge on the revolving epidemic, the evaluation of innovative health care options, treatment and prevention, and the development of health policy and practice in Africa and worldwide.

Job Summary: The incumbent will provide high quality HIV counselling and testing with the aim of reducing the risk of HIV infection and transmission

Key Duties and Responsibilities: 
·         Responsible for facility and Community (including door-to-door)-based HIV counselling and testing
·         In charge of HIV/AIDS education to community
·         Community mobilisation for HIV counselling and testing
·         Active promotion of condom use and other HIV prevention services
·         Secure relevant counselling records safely
·         Provide continuous risk reduction counselling to study volunteers
·         Collect data on uptake of counseling
·         Provide crisis management, whenever needed
·         Keep participants results confidentially in a secure place
·         Refer clients where necessary
·         Perform any other duties as assigned by the Project Head

Qualifications, Skills and Experience: 
·         The Counsellor should hold a Diploma in Social Work, Development studies or other related field
·         A minimum of two years’ experience in a Clinical Research setting
·         Hold a certificate in Counselling from a recognized institution
·         Excellent interpersonal and communications skills
·         Fluency in verbal and written English
·         Highly organized, detail-oriented and self-motivated
·         Ability to handle multiple tasks simultaneously
·         Must have a Motorcycle Riding permit
·         Computer literacy skills
·         Fluency in Luganda

How to Apply:
All candidates should send their applications letters, copies of academic qualifications and curriculum vitae including names, telephone contacts and email addresses of two referees should be sent only via e mail to: Please clearly indicate the Position Title in the subject line of the email.

NB: Only shortlisted candidates will be contacted for interviews

Deadline: 29th May, 2015

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Program Manager Career Opportunity - Global Health Corps (GHC)

Job Title:   Program Manager
Organisation: Global Health Corps (GHC)
Duty Station: Kampala, Uganda

About US:
Global Health Corps is mobilizing a global community of emerging leaders to build the movement for health equity. We do this by:
·         Increasing the impact of great organizations today: Fellows work with high-impact organizations in year-long paid positions. During their fellowship year, fellows make a significant and measurable contribution to the partner organization and the target population.
·         Training and supporting the leaders of tomorrow: Over the course of the fellowship year, fellows participate in a wide range of activities aimed at increasing their effectiveness as practitioners and their development as leaders.
·         Building a global community of change-makers: Fellows build a set of shared values, commitment and skills that they carry well beyond the fellowship year. The GHC community and alumni program serve as a source of opportunity and strength throughout fellows’ lives and careers.

Fellows work in teams of 2—one international fellow, one in-country fellow—in a wide range of areas to support our partners in improving healthcare access and health outcomes for the poor. Fellows have built financial management systems for grassroots HIV organizations in Uganda, counseled homeless teenagers in New Jersey, supported district pharmacies in Rwanda in rolling out new supply chain management tools, and conducted policy research in Washington DC.

Job Summary:  The Global Health Corps Program Manager is responsible for providing dedicated support to our fellows and partner organizations in Uganda. The Program Manager manages all fellow logistical and programmatic support in Uganda and coordinates a number of regional and organization-wide training events. The Program Manager will also work with the VP of Programs in developing and managing GHC’s leadership development curriculum, platforms for fellow collaboration, and the alumni program. This position requires exceptional passion for our work and the ability to thrive in a dynamic, start-up work environment

Key Duties and Responsibilities:  
1. Fellow Programming and Support:
·         Serve as primary support staff for all fellows in Uganda, coordinating housing, financial, travel, and general fellowship logistics throughout the year.
·         Support on-boarding of all new fellows in both the programmatic and logistical preparations for the orientation training, including facilitation of effective pre -arrival -communications with their respective organizations before the orientation training.
·         Prepare fellow supervisors to work with and manage fellows effectively through the organization of the in country supervisors’ workshop and regular communications
·         Conduct regular check-ins with each fellow, offering supportive accompaniment through professional and personal development during the fellowship year.
·         Organize country-based activities and events for fellows, including quarterly workshops, attendance at a mid- year retreat, and locally-based events and opportunities to foster community building and leadership development.
2. Placement Organization Relationship Management:
·         Oversee networking and recruiting efforts with potential new placement organizations in the country.
·         Work with the VP of Programs to develop the portfolio of placement organizations.
·         Collaborate with other GHC staff to develop strategic partners in curriculum design, advising, advocacy and general programming.
·         Work with new and existing placement organizations to develop fellow position descriptions, coordinate contracts, and make logistical preparations for hosting fellows.
·         Communicate with placement organization supervisors / staff contacts regularly during fellowship year, including site visits, formal evaluations, selection process support, etc.
3. Alumni Programming:
·         Working with the Alumni Committee in the country, facilitate the continued involvement of GHC fellows from prior years.
·         Organize professional development and networking events for alumni in the region and offer professional and personal support as needed.
·         Working with the VP of Programs and the rest of the Program Team, continue to develop programming for alumni.
4. Overall Programmatic and Operations Support:
·         Lead regional-specific efforts to recruit and select future fellows from the region, including in-country interview coordination.
·         Process all country operational needs, including managing country program budget, maintaining NGO registration status, and overseeing GHC property rentals.
·         Monitor security situation in Uganda, taking appropriate action when necessary to ensure safety of fellows.
·         Serve as a GHC representative at events as needed.
·         Support other members of the GHC team as needed on operational or programmatic projects throughout the year.

Qualifications, Skills and Experience:  
·         The applicants for the Program Manager placement should have seven or more years’  experience working in Uganda
·         Proven ability to manage systems and processes
·         Past exposure and experience with event planning and/or program logistics management
·         Prior experience working with people in a cross-cultural working environment
·         Comfortable working under frequent, tight timelines and delivering high-quality work products on time
·         Exhibit commitment to health and social justice issues and understanding of global health and development issues
·         Counseling, guidance, mentoring, or leadership development experience preferred
·         Exceptional drive and passion for our work; mission-driven with a positive attitude
·         Compassionate listener; genuine interest in the personal narratives and development of young leaders
·         Excellent written and verbal communication skills
·         High emotional intelligence and interpersonal skills; excellent decision-making and judgment
·         Keen analytic problem solving abilities
·         Orientation towards timely execution with excellent follow-through skills
·         Careful attention to detail, with an innovative eye for improving systems
·         Entrepreneurial, adaptable, and action-oriented
·         Knowledgeable and passionate about global health and international development
·         Fluent in English

How to Apply:  
All candidates are encouraged to send their updated resumes and cover letters to: Please indicate Uganda Program Manager in the email subject.

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UAP Insurance Jobs - Legal Assistant

Job Title:    Legal Assistant
Organisation: UAP Insurance
Duty Station: Kampala, Uganda

About US:
UAP Holdings Limited is the pan-African Financial Services Company with a primary purpose of acting as a holding company for the various UAP businesses. The Groups origins in Kenya date back to the 1920's when Provincial Insurance Company of East Africa was incorporated. UAP Group embarked on a multi-phased restructuring plan in 2006 to shift from a traditional non-life insurance business to a broad-based Insurance and Financial Services Group. UAP Group has grown into a Pan-African Financial Services Group with a geographical footprint in six (6) countries namely Kenya, Uganda, South Sudan, Rwanda, Tanzania and Democratic Republic of Congo (DRC). The range of services and products have grown beyond General Insurance to include Life Assurance, Property Investments, Fund Management and related Financial Services such as insurance premium financing, financial advisory and securities brokerage.

Job Summary: The UAP Legal Assistant will provide professional assistance in the provision of legal advisory and company secretarial services to the Company.

Key Duties and Responsibilities: 
·         In charge of drafting legal documents, opinions and correspondences
·         Review, drafting and managing contracts
·         Responsible for preparing documents for external counsel on litigation matters
·         Preparing minutes and reports of various meetings as assigned
·         Conduct legal research on legislative interpretations and regulatory requirements
·         Supporting the Board and Committee meetings as assigned
·         Maintaining register of contracts
·         Maintaining shareholder records
·         In charge of developing and maintaining regulatory checklists
·         Cascading group templates and formats
·         Overseeing compliance with SLA's
·         Providing timely property management support (leases and relevant instruments)
·         Responsible for monitoring and securing Intellectual Property
·         Drafting legal documentation for staff matters and labour matters
·         Offering business process support
·         Maintaining record of annual returns and statutory documents
·         Attending court alongside litigation counsel
·         Performing any other related duties assigned to the Company Secretary

Qualifications, Skills and Experience: 
·         The applicant should hold a Bachelor’s Degree in Law from a recognized University
·         Post Graduate Diploma in Legal Practice from the Law Development Centre (Uganda)
·         A minimum of two years working experience in legal advisory and company secretarial practice Advanced computer skills- MS Office
·         Skills in General Office Management
·         Methodical thinking and a high sense of urgency
·         Excellent Communication skills
·         Possess the ability to work under pressure with tight deadlines
·         Effective Time Management skills
·         Leveraging and Respecting Others
·         Negotiation skills and ability
·         High degree of confidentiality
·         Keen attention to detail
·         Planning and organizational skills
·         Writing effectively
·         Acting with Integrity
·         Instilling confident and trust
·         Focusing on clients

How to Apply:
All candidates who wish to join the Insurance industry should send their applications via Email with an updated CV and cover letter with the subject head as Legal Assistant to:

Deadline: 4th June 2015 by 5PM

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