11 February 2016

A’ Level Fresher Office Assistant Jobs - University Research Co., LLC (URC)

Organisation: University Research Co., LLC (URC)
Project Name: USAID Applying Science to Strengthen and Improve Systems (ASSIST) Project
Duty Station: Uganda
Reports to: Administrative Assistant

About URC:
University Research Co., LLC (URC) is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States.

About USAID ASSIST Project:
The USAID Applying Science to Strengthen and Improve Systems (ASSIST) Project is QPI’s leading project that is dedicated to improving health, population and nutrition services through technical support to service delivery institutions, country Ministries of Health, USAID country missions, and cooperating agencies. The project carries on the work of the USAID Health Care Improvement Project and is focused on building the capacity of host country providers and managers to apply modern quality improvement methods, make essential services accessible to all who need them, and ensure that care is delivered in compliance with standards and client needs, for every client, every time. An important global objective of the ASSIST Project is knowledge management: to facilitate documentation and sharing of evidence for improvement of specific care processes, based on the work of individual QI teams, large-scale improvement efforts, and/or research, and to make this information readily available through Web technology. The USAID ASSIST project in Uganda is a nationwide project supporting quality improvement activities. In the 15 districts in Northern Uganda, the USAID ASSIST project also supports capacity building activities.

Job Summary:   The Office Assistant will primarily be responsible for providing a conducive and clean environment within which all URC - ASSIST staff work and demonstrate acceptable hygiene in all their work. The incumbent will support office management services including safe delivery of documents, photocopying, scanning and ensuring safety of offices and equipment.

Key Duties and Responsibilities: 
1. Office Management:
  • Safe delivery of documents/messages from one office to the other
  • Ensure total confidentiality for any information that come your way while undertaking cleaning of offices and do not trash any documents that may have fallen down from the officer's desk.
  • Render support in photocopying and arranging of documents and handouts as requested by staff.
  • Report all faults with the lighting in all offices.
2. Cleaning of Offices:
  • Ensure that staff offices are cleaned and well arranged- floors cleaned, shelves, furniture and equipment dusted before the staff report for duty.
  • Ensure that the reception floor, office space, staircases, corridors and washrooms are swept, mopped and kept dry and clean.
  • Carry out periodic cleaning of the office windows and cobweb sweeping.
  • Carry out a routine check every morning to ensure that toilets accessories are available in all the Washrooms.
  • Empty all waste paper baskets.
  • Assist in compound cleaning when requested Kitchen
  • Ensure that at all times there is sufficient drinking water
  • Prepare tea for URC -ASSIST staff and visitors upon request and ensure that supplies (sugar, coffee, teabags, napkins) are available at all times.
  • Ensure that at all times the kitchen is kept clean and tidy and that all used utensils are cleaned.
  • Responsible for carrying out periodic stock taking of all kitchen utensils and consumables should be made and whenever necessary, requisition for replacement made in consultation with the Administrative Assistant.
  • Retrieve all used utensils at intervals for cleaning.
  • Perform any other duties as assigned by your supervisor

Qualifications, Skills and Experience: 
  • The ideal candidate for the USAID ASSIST Project Office Assistant career placement should hold an A’ level certificate or its equivalent.
  • A minimum of two years’ office management experience
  • Excellent written and oral communication skills
  • Excellent interpersonal skills
  • Should have high levels of integrity and confidentiality

How to Apply: 
All suitably qualified and interested candidates should send application letters, updated CVs, and relevant academic documents as well as names and contact information for three professional references and day time contact numbers to:

The Human Resource Officer- USAID ASSIST Project,
University Research Co., LLC, Plot 40, Ntinda II Road, Naguru,
P.O. Box 28745, Kampala, Uganda.

Deadline: 19th February 2016

NB: Please indicate the position in the subject if you are sending electronically. Applications will be shortlisted as they come in and only shortlisted candidates will be contacted.

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UN Human Resources Officer Jobs - United Nations High Commissioner for Refugees (UNHCR)

Organisation: United Nations High Commissioner for Refugees (UNHCR)
Duty Station: Kampala, Uganda
Reports to: Representative
Job ID: 12004

About UNHCR:
The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.

Job Summary: The Human Resources Officer will primarily manage all HR related activities within the UNHCR country/ operation, through direct supervision, coaching and guidance to all administrative staff responsible for the personnel administration and other HR related matters.  The incumbent will support the Representative and provide expert input in the staffing and budget reviews, in the process of recruitment and appointment of staff, and in the performance management and staff welfare issues. The jobholder will have direct working relationship with the staff-related services in UNHCR, such as the Personnel Administration & Payroll Section, Recruitment & Postings Section, Performance Management, Medical Service, Staff Welfare and Global Learning Centre. He/she will also maintain contact and close cooperation with other UN agencies in the country.

Key Duties and Responsibilities:  
  • Implement workforce management strategy for the country operation that is in line with the regional and global strategy. Participate in the preparation of the annual operations programme review submissions.
  • Ensure timely advertisement and filling of the vacancies. Facilitate the work of the local Assignments Committee (AC) and provide guidance to managers in preparing their submissions for the AC review.
  • Manage and directly supervise process of recruitment, assignment and reassignment of local staff for the country operation, in accordance with UN/UNHCR rules and procedures, including those related to diversity. Control the maintenance of the personnel records in the office, as well as of the attendance, overtime and leave records.
  • Offer support, guidance and training to administrative staff performing personnel administration related functions.
  • Actively participate in the review of the training needs of the staff, making appropriate proposals to meet identified needs.
  • Brief newly arrived international staff on related administrative formalities and ensure all arrangements are made for onward travel, if applicable. Ensure efficient processing of residence permits and other administrative formalities upon their arrival to and departure from the country.
  • Build and maintain liaison with the support sections and divisions at headquarters, specifically with DHRM, on matters related to planning and management of staffing resources, as well as to recruitment and personnel administration support, medical and other issues of staff welfare and safety.
  • Pursue measures to ensure cooperation and dialogue between the management and workforce within the country operation.
  • Ensure that all staff and dependants in the country operation can access adequate health care as per UNHCR’s guidelines and policies.  Manage UNHCR medical insurance plan. Ensure support to staff and dependants in case of medical evacuation.
  • Actively participate in the ICSC survey on living conditions and classification of duty stations as well as in the UN Country Team local staff salary survey and other local inter-agency HR-related fora and initiatives.
  • Provide guidance and counselling to ensure that UNHCR's workforce in the country has a sound awareness of UN/UNHCR staff rules and regulations (including the Code of Conduct) and is aware of its rights and obligations as well as benefits and entitlements.
  • Enforce compliance with UNHCR's human resources policies (e.g. policies on gender, disabilities, diversity, ethics and HIV/AIDS), the UN/UNHCR staff rules and regulations, as well as with the performance appraisal and management system.
  • The incumbent will issue and extend contracts for locally recruited staff.
  • Clear payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
  • Represent UNHCR in the working groups/task forces within the UN inter-agency mechanism on coordination of salary surveys, staff safety and welfare concerns.
  • Perform any other duties as required by the UNHCR Representative

Key Performance Indicators:
  • UNHCR recruits, contracts and deploys staff and makes sufficient use of affiliate workforce in the country to meet its current and future operational needs and in a manner that promotes career development and respects diversity.
  • The workforce in the country is aware of the Code of Conduct and acts with integrity.
  • The workforce in the country is well-informed of and understands the organisation's human resources policies and practices.
  • UNHCR’s learning programmes and activities build the competencies of its workforce to meet the needs of the country operations and staff career goals.
  • UNHCR provides a healthy, safe and respectful working environment for its workforce in the country.

Qualifications, Skills and Experience:  
  • The ideal candidate for the United Nations High Commissioner for Refugees (UNHCR) HR Officer career opportunity should hold a University degree in Human Resources Management/Administration, Law or similar disciplines.
  • At least eight years of previous relevant work experience  (six years with Advanced University degree) in progressively responsible functions in an office that administer/manage a large number of staff, preferably within the UN.
  • Broad working knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization. Exposure to UNHCR field operations is essential.
  • Excellent knowledge of English and working knowledge of another UN language.
  • For National Officer positions, very good knowledge of local language and local institutions is essential.
  • Working knowledge of UN/UNHCR field operational realities, especially in hardship duty stations is desired
  • Prior field experience with UNHCR and/or with other humanitarian organizations is an asset
  • High IT affinity and working experience of PeopleSoft/MSRP HR module, as well as with MSRP Financials and Focus is desired

Personal Competencies:
  • Accountability Level 3
  • Teamwork & Collaboration Level 3
  • Communication Level 3
  • Commitment to Continuous Learning Level 3
  • Client & Result Orientation Level 3
  • Organizational Awareness Level 3
  • Empowering and Building Trust Level 3
  • Managing Resources Level 3
  • Judgement and Decision Making Level 3
  • Managing Performance Level 3
  • Analytical Thinking Level 3
  • Planning and Organizing Level 3
  • Change Capability and Adaptability Level 3

How to Apply:
All interested candidates who wish to join the United Nations High Commissioner for Refugees (UNHCR) in the aforementioned capacity are encouraged to apply online at the web link below.

Deadline: 22nd February, 2016

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Programme Coordinator Non-profit Careers - HelpAge International

Organisation: HelpAge International
Duty Station: Kampala, Uganda
Reports to: Country Director

About US:
HelpAge International is a global network of not-for-profit organisations with a vision of a world where older people fulfill their potential to lead active, dignified, healthy and secure lives.  With more than 70 affiliates and 300 partners across more than 50 countries the HelpAge International network brings together hundreds of organisations worldwide. HelpAge International has a secretariat with offices in London and Brussels, five regional centres in Africa, Asia/Pacific, Latin America, the Caribbean and Central Asia, seven national programmes and a number of emergencies.

Job Summary: The Programme Coordinator will be in charge of strengthening HelpAge International Uganda’s programme strategies, program quality, partnerships and accountability in accordance with organisational and donor policies. The incumbent will also be responsible for providing oversight of the total quality of existing projects as well as for providing technical support in designing new programmes. He / she plays a key role in the overall management, leadership and direction of the organization and act as a role model to staff. The incumbent will be responsible for the effective management and implementation of the AFFORD project by both partners in Northern Uganda and in Karamoja sub-region.

Key Duties and Responsibilities: 
1. Strategy:
  • Provide support in the development and review of HelpAge International – Uganda’s strategy and annual plans to ensure maximum impact on global actions.
  • Transfer learning and best practices to new program development that meets the strategic interests of HelpAge International -Uganda taking special consideration of quality, efficiency and sustainability.
  • Effectively manage program growth and oversee the implementation of all of HelpAge International current projects in Uganda especially the AFFORD Project
2. Project Management:
  • Collect information for the submission of annual plans and budgets from the country office to both the EWCA Regional Office in Nairobi and the headquarters in London in accordance with the agreed timetable and standards.
  • Manage contracts (in particular for the AFFORD project) in consultation with the Regional Finance Department and be responsible for ensuring compliance to the terms and conditions of grants as agreed with the donors and HelpAge internal contract management policies and procedures.
3. Proposal Development and Resource Mobilization:
  • Develop and design innovative project initiatives and open new avenues for funding in liaison with the CD, Program Staff, partners and affiliates, all in correspondence with HelpAge International 2020 Strategy.
  • Write concept papers and proposals in line with HelpAge International’s global actions and program strategy and maximise the submission of quality proposals to donors.
4. Monitoring & Evaluation:
  • Vet and support a culture of reflection, impact measurement, and impact-evidence generation in programmes; monitor this and make recommendations to CD, Program staff, partners and affiliates on any improvements needed.
  • Establish and maintain effective program reporting, monitoring and evaluation systems for both internal and external use in coordination with the program staff.
  • Lead preparations for project baseline surveys, mid and end of project evaluations.
5. Technical Assistance (TA) & Training:
  • Offer technical support to project officers, and affiliates across HelpAge program focus areas
  • Design appropriate capacity development measures for partners, to enable effectively implement programmes
  • Assist the CD in identifying programmes skills gap and recommend appropriate solutions.
  • Regularly review field staff programme skills and maintain an on-going training and coaching programme.
  • Render support in recruitment.
  • Work closely with and support consultants hired by HelpAge International Uganda to ensure performance of timely and high quality tasks.
6. Documentation & Learning:
  • Develop organisational learning and sharing platforms to include programme impact identification tools (i.e. beneficiary voices capturing), plus documentation and sharing within and outside HelpAge International, ensuring uptake of learning.
  • Research into best practices from other NGOs for learning and sharing within HelpAge International.
  • Work closely with the EWCA Regional office, prepare HelpAge International Uganda’s annual reports, annual and investment plans.
  • Management of implementing AFFORD partners
  • Oversee the process of managing the partnership of HelpAge’s implementation partners under the AFFORD programme.
  • Support AFFORD partners in implementation of agreed activities, within programme objectives and timeframes given.
  • Be part of development of the annual engagement strategy of the AFFORD partners, thereby ensuring compliance of their contractual obligations.
  • Organise capacity building of the AFFORD partners for strengthening field activities and outcomes.
  • Work closely with the Finance Support Services Manager to ensure proper utilisation of funds by partners and to ensure observance of proper, accepted and evidenced expenditures to be submitted to Uganda Country office.
  • Pro-actively engage in identifying and developing new partnerships under the AFFORD programme, especially for Karamoja sub-region with the aim to further extend HelpAge’s programmes or to develop new thematic areas of intervention in the region.
7. Representation & Other Responsibilities:
  • Provide support the CD in developing HelpAge’s external image as a popular and recognised  development organisation with Ugandan government and development organizations
  • Represent HelpAge International Uganda at program fora both at the national and international level.
  • Identify and support development of peer networks in Uganda.
  • As requested by the CD, support HelpAge International Uganda institutional donor liaison.
  • Perform any other duties as assigned by the CD.

Qualifications, Skills and Experience: 
  • The ideal candidate should preferably hold a Degree or related field
  • At least five years’ experience in working with NGOs with three years in Programme Development and Management and capacity building programmes.
  • Previous exposure and experience in developing advocacy strategies, linking with key audiences, documenting and disseminating lessons learnt.
  • Previous experience of management of substantive donor grants with responsibilities for budgeting, financial accountability and reporting.
  • Broad knowledge and understanding of development issues, in particular issues related to older people
  • Familiarity with writing proposals and reports of major international donors
  • Proven ability to document and disseminate good practice and/or lesson learning
  • Demonstrated ability to work in a multi-sector team and build relationships at a distance and across cultural boundaries
  • Working knowledge of and interest in ageing issues – preferred.
  • Excellent verbal and written communication skills in English
  • Strong numerical skills, especially ability to work in Excel to develop budgets for proposals
  • Proven ability to write narrative reports of a high standard and within the reporting deadlines required by international donor organizations.
  • Excellent interpersonal skills and ability to work as part of a team
  • Ability and willingness to travel to Karamoja sub-region on a regular base and other (sub-) regions if required.

How to Apply: 
All suitably qualified and interested candidate should send their updated CVs and cover letters, detailing how your qualifications and experience match the criteria for this role to jobs.ewca@helpage.org or deliver your application physically to HelpAge Office, Kironde Road, Muyenga TankHill, Makindye Division, Kampala. Uganda. Please clearly indicate AFFORD Programme Coordinator in the subject of your email application.

Deadline: 19th February, 2016

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

74 Fresher Sales Representative Job Vacancies - Movit Products

Organisation: Movit Products
Duty Station: Kampala, Uganda
Reports to: Territory Sales Supervisor

About US:
Movit Products Limited (MPL) is a leading Quality Cosmetics Manufacturer in Africa with operations in Uganda, Kenya, Tanzania, Zambia, Rwanda, Burundi, Democratic Republic of Congo and South Sudan. Movit Products Limited manufactures Skin and Hair products.

Job Summary: The Sales Representatives will be responsible for driving the sales for Movit products across Uganda. The incumbent will work directly with the Area supervisor to ensure that products brands are strong in their area, generate revenue by developing market potential through lead generation, and most importantly closing sales to hit targets as well as support the implementation of after-sales services.

Key Duties and Responsibilities:  
  • Demonstrate products to potential customers and assists them in selecting those best suited to their needs;
  • Achieve maximum sales profitability by ensuring close of sales;
  • Develop and maintain business relationships with current customers and potential customers;
  • The Sales Representative will collect required field information (about competition, market conditions);
  • Actively follow-up on payment collections;
  • Expedite the resolution of customer complaints with the supervisors;
  • Implement the sales strategies plans;
  • Providing product awareness/knowledge to customers.

Qualifications, Skills and Experience:  
  • The ideal candidates for the Sales Representative Jobs should hold a Diploma or Bachelor's degree with a bias in sales/marketing;
  • The applicant should have one or more years of sales work experience;
  • Demonstrated ability to hit sales targets;
  • Significant experience with and ability to effectively work with teams;
  • Ability to manage inventory and after-sales service processes;
  • Outstanding written and verbal communications skills in English & key languages spoken in your region;
  • Strong organization and critical thinking skills;
  • Ability and a drive to work independently;
  • Humility, honesty & flexibility;
  • Willingness to work long hours without supervision including on public holidays and weekends; and
  • Age: Below 32 years

How to Apply:
All interested candidates who meet the above specifications should send an application form, download here, with an updated  Curriculum Vitae and copies of academic transcripts via post to:

The Head of Human Resources,
Movit Products Limited,
P.O. Box 27109 Kampala, Uganda or

E-mail to: hr@movit.co.ug (Not more than 1.5 MBs)

Deadline: 27th February, 2016

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Several Student Internship Jobs - Bank of Uganda (BoU)

Organization: Bank of Uganda (BoU)
Duty Station: Kampala, Uganda

About BOU:
The Bank of Uganda (BoU) is the Central Bank of the Republic of Uganda. It was opened on the 15th August 1966. It is 100% owned by the Government of Uganda but it is not a government Department.  Bank of Uganda conducts all its activities in close association with the Ministry of Finance, Planning and Economic Development (MoFPED). Bank of Uganda is responsible for monetary policy and maintaining price stability.

About Bank of Uganda Internship Program:
Bank of Uganda is continually in search of the brightest and most talented individuals. The Bank is an equal opportunity employer with a dedicated and committed diverse workforce. Bank of Uganda’s internship programme offers a wide range of opportunities for students to gain insight and appreciation of the technical and administrative implementation of Central Banking programmes and knowledge in a conducive working environment of the Bank.

Job Summary: The Purpose of the Bank of Uganda Internship Programme is to;
  • Provide a framework by which continuing students from diverse academic backgrounds may be assigned to various Bank of Uganda departments where their educational experience can be enhanced through practical and hands-on-training in a real work setting.
  • Expose students and deepen their knowledge and understanding to the work of Bank of Uganda, the Bank values and goals.
  • Expose students to the various professional disciplines and culture within their areas of specialization. 

Qualifications, Skills and Experience:  The applicants should be students in their second (2nd) Year of study.

NB: Period of internship will be for one (1) month between June and August 2016.

How to Apply:
All suitably qualified and interested candidates who wish to join the Bank of Uganda in the aforementioned capacity are encouraged to send the following documents;
  • Introductory letter from the university
  • First year results indicating the applicants CGPA (the CGPA should be at least 3.6).
The completed applications should be delivered to the Bank of Uganda Headquarters, Plot 37/45 Kampala Road and should be addressed to:

The Director,
Human Resource Department,
Bank of Uganda,
P.O Box 7120,
Kampala, Uganda

Deadline: 30th April, 2016 by 5:00pm

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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