Entry Level Jobs - Personal Secretary/Administrative Assistant at National Council for Higher Education (NCHE)


Organization: The National Council for Higher Education (NCHE)
Duty Station: Kampala, Uganda
Reports to: Administrative Officer

About NCHE:
The National Council for Higher Education (NCHE) was established under "The Universities and Other Tertiary Institutions Act, 2001” for regulating and guiding the establishment and management of institutions of higher learning, regulating the quality of higher education, equating of qualifications and for advising government on higher education issues.

Key Duties and Responsibilities:  
  • Supports the Administrative Officer in the day to day running of the HR and Administrative Office;
  • Performs any other duties that may be assigned from time to time by the superiors.

Key Performance Indicators:
  • Records Register of inventory;
  • Records policy;
  • Records retention schedule;
  • Back-ups;
  • Management Information Systems;
  • Data banks.

Qualifications, Skills and Experience:  
  • The applicants should preferably hold Bachelors’ degrees in Administrative and Secretarial Science or equivalent;
  • A minimum of two years’ experience working as an Administrative Assistant (Receptionist, Secretary etc);
  • Be computer / ICT literate;
  • Good knowledge of performance appraisals;
  • Possess excellent communication skills.

How to Apply:
All suitably qualified candidates should send seven sealed copies of: an application letter; an up-to-date and detailed CV including names and contacts of three credible referees; copies of academic qualifications; and any other relevant documents. Applications should be submitted during office hours (9.00am - 5.00pm) to: The Executive Director, National Council for Higher Education, Plot 34 Cavers Crescent, P.O. Box 76, Kyambogo Uganda, East Africa.

Deadline: 9th February 2015

For More Ugandan Jobs, Please Visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


Programmes Manager Job Vacancy - Uganda Arts Trust (32 East)

Job Title:   Programmes Manager
Organisation: Uganda Arts Trust (32 East)
Duty Station: Kampala, Uganda
Reports to: Deployment Coordinator

About US:
NFT Consult, a leading HR Consultancy firm, seeks to recruit for its valuable client, Uganda Arts Trust (32 East), a center for the creation and exploration of contemporary Ugandan art. Based in the capital, Kampala, the Trust provides the artistic community with studio space, workshops, residencies and artist-led outreach projects. Through supporting education, innovation and exchange we aim to support and promote contemporary Uganda art nationally and internationally.

Job Summary: The Programmes Manager will primarily  research, plan and oversee the operations of an exciting annual Programme of artists’ residencies, public talks and outreach projects that aim to promote and excite the art scene in Kampala. The programs Manager will work within a small team to oversee the day-to-day operations of the art center.

Key Duties and Responsibilities: 
1. General:
  • Organize the set-up of an oversee 320 East’s regular events; art theory groups, artists presentations and informal exhibitions
  • Manage 320 East’s Administrator and interns, translators and other additional support staff.
  • Work closely with the Administrator to manage 320 East’s day-to-day operations including, but not limited to; Health and Safety, Security and General Administrative tasks.
  • Develop and maintain a strong network in both the local and international artistic community by regularly attending arts events in the city and representing 320 East at local and national arts events
  • Gather informed feedback from workshops/events/residencies to communicate to team during staff meetings
  • Plan and oversee cooperation with local partner organizations of 320 East.
  • Organize and lead staff meetings, ensure minutes are taken and distributed by administrator.
  • Organize and undertake monthly meetings with Director.
2. Artists’ in residence:
  • Manage the general administration of the Ugandan artists in residence Programme, supported by the administrator; booking taxis, hotels, hospitality etc.
  • Regularly communicate with the KCCA, police and city authorities for any public works to be undertaken by the artist.
  • Serve as the first point of contact for artists in residence general needs and welfare.
  • Provide artist in residence with hospitality pack and contract and oversee management of artists budgets with Financial Officer
  • Oversee and manage the execution of the artists in residence end event/or public presentation
  • Manage the budget in consultation with Financial Officer
  • Gather artist in residence feedback and report to Director.
3. Research and Programming:
  • Support the Director in developing the annual Programme
  • Research ideas and artists for residencies, exchange and public engagement in line with the mission and vision of 320 East
  • Communicate annual Programme to 320 EastDevelop Marketing strategy in collaboration with Media Manager
4. Membership:
  • Develop a strategy for engaging and recruiting 320 East members
  • Develop a financially sustainable membership strategy – making sure all fees are up to date etc.
  • Manage annual members exhibition
  • Send regular updates to members and keep members regularly informed of 320 East activities
  • Be first point of contact for members
  • Update and oversee members’ mailing list with Administrator
  • Receive updates from the Administrator on membership overdue
  • Report to Director on membership strategy
5. Marketing and Promotion:
  • Oversee distribution of posters and printed materials
  • Ensure clear lines of communication between 320 East activities and those taking place in Kampala
6. Communications and Audience Development:
  • Support the Director with communications strategy with 320 East partners and audiences; members/donors/artist/public
  • Establish a press strategy including compiling a mailing list of press contacts and creating a template for press releases for relevant projects
  • Work with Media Manager to ensure relevant marketing; SMS, Mail chimp, e-mails, posters, flyers are delivered for each project – each project/event should have a strategic marketing system
  • Provide Media Manager with texts and other communications material
  • Liaise with the Administrator to maintain 320 East’s mailing list
  • Actively promote 320 East to all stakeholders inclusive of artists, arts organizations and the public both locally and international to develop and maintain a strong and credible public image.
7. Project fundraising, Execution and Reporting:
  • Raise project funds for 320 East projects through grant writing and peer to peer funder development
  • Create and oversee individual project budgets with Finance Officer
  • Communicate with Finance Officer on all budgeting issues
  • Account and report to Director for all project expenditure
  • Keep abreast of deadlines for reporting
  • Execute project reports to relevant funders
  • Consolidation of donor narratives and financial reporting according to each donors schedule and contract
8. Administration and Accounts:
  • Basic bookkeeping and accounting
  • Handle and oversee petty cash
  • Processing sales invoices, receipts and payments
  • Dealing with paperwork and filing
  • Supplier payments and expenses
  • First point of contact with Financial Officer
Qualifications, Skills and Experience: 
  • The applicant should have a minimum of five years demonstrable experience of Project Management
  • Hold a BA level or higher in Project Management/Business Studies or similar degree
  • Past experience of fundraising and grant writing
  • Significant experience of managing a small team
  • Profound knowledge of Microsoft Word and Excel
  • Working knowledge of contemporary Uganda and East African visual art
  • Basic accountancy skills
  • Past experience of Marketing and Public Relations
  • Evidence of effective communication skills
  • Ability to build networks and make corrections
  • Ability to work Independent
  • Proven leadership abilities
  • Organized and structured
  • Self confidence
  • Energetic and enthusiastic
  • Experience of self-development and the development of others
  • Personal integrity and credibility
  • “Big picture” strategic thinking
  • Negotiation and advocacy also desired

How to Apply: 
All suitably qualified candidates should visit the web link below and create a profile on the NFT Consult website by entering their e-mail addresses. Please visit web link below and click Apply now if convinced you have the job requirements. The applications/CVs should be prepared in English and submitted in either MS Word or PDF format will be considered.



For More Ugandan Jobs, Please Visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Fresher No Experience Jobs - Sales Representative at Milvik

Organisation: Milvik Uganda Limited
Duty Station:  Kampala, Uganda
Remuneration: 250,000 UGX and 10% commission on each policy sold

About US:
Milvik Uganda Limited is a new micro insurance provider in the market.

Job Summary: The Sales representative will work under the supervision of the Sales Manager to ensure the Milvik Uganda limited brand is strong and generate revenue by developing market potential through lead generation and most importantly closing sales to hit targets for its for our micro insurance products.

Key Duties and Responsibilities:  
  • The Representative will explain and sell the company’s insurance products to our target market.
  • The Representative will register clients who want to sign up on our insurance package using a mobile handset to be provided.
  • The Representative will deposit all monies generated after close of each working day into the company’s provided mobile money wallet.
  • Refer clients who may have questions after being insured to call the company’s Customer Care number.
  • The Representative will actively contribute their valuable ideas to team meetings.
  • Always maintain professionalism, tact, diplomacy, and sensitivity to portray Milvik Uganda Limited in a positive manner

Qualifications, Skills and Experience:  
  • The candidates should hold diploma qualifications relevant to pursuing a micro-insurance career
  • Proven ability to hit sales targets
  • Ability to effectively work with teams
  • Exceptional communication skills in English
  • Ability to learn and share technical specifications of Milvik Uganda Limited products.

How to Apply:  
All suitably qualified and interested candidates should send their applications to: Milvik Uganda Limited, 2nd Floor, 2B, Park Royal Mall, Buganda Road. Tel: 0392 177 277

Email to: bima@ug.milvik.com

Deadline: Open

For More Ugandan Jobs, Please Visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


World Vision Non-profit Jobs - Assessment and Design Facilitator

Organisation: World Vision
Reports to: Program Coordinator
Duty Station: Uganda

About WVU:
World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.”

Job Summary: The World Vision Assessment and Design Facilitator will offer technical guidance to the WVU programmes and project assessments and designs, program/project planning, operations research and documentation in line with WV policies, standards and strategy.

Key Duties and Responsibilities: 
  • Actively facilitate capacity building of programme ADP/ Project staff and partners on WV Assessment, Design, operations research and documentation, and development programming approaches.
  • Steer and facilitate assessment and designing of new projects/Programmes
  • Conduct the collection of primary and secondary data, and analysis to inform assessment for potential interventions in the target communities; special studies/operation research studies required to improve WV Uganda programs.
  • Lead project staff, partners and target communities/beneficiaries in participatory program assessment and design approaches; coordinate implementation of LEAP Assessment and DPA processes according to WV LEAP framework.
  • Develop and administer Assessment and design TORs and data tools
  • Develop quality assessment report and Provisional design document
  • Compile Critical path step reports to inform evidence based decision making at program levels; and for use in preparation of program design.
  • Actively facilitate participation and engagement of community, partners and government during assessment and design processes.
  • Document best practices, lesson learned and success stories about WV Uganda programs and project interventions in the Cluster.
  • Take lead in the review, learning and reflection meetings in programmes ADPs on program/projects implementation, and evaluations
  • Establish program indicator M&E databases; as well as the programme level standardized M&E indicator database in preparation for Project monitoring as aligned to the NO Strategy results framework.
  • Responsible for the overall financial management of the programmes Assessment process and to ensure that expenditures are kept within the approved budgets.
  • Conduct an evaluation of the entire assessment & design processes and facilitate feedback sessions with partners for ownership of the design process.

Qualifications, Skills and Experience: 
  • The applicant for the World Vision job opportunity should hold a Bachelor’s degree in a development discipline.
  • Three or more years relevant with international organizations in assessment / research, design, monitoring and evaluation and reporting on complex (development) programs.
  • Working knowledge of and experience with a range of design tools and assessment techniques, including ability to develop effective systems for data collection, analysis and dissemination.
  • Computer literacy i.e. working knowledge of Microsoft Excel, and working knowledge of at least two statistical data management packages/software (quantitative & qualitative) e.g., SPSS, Nvivo/Nudist,
  • Ability to work in a team and be prepared to lead and train subordinates
  • Ability to work with inter-disciplinary teams and a wide range of program/project activities.
  • Possess excellent writing and communication skills
  • Cross-cultural sensitivity, flexible worldview and emotional maturity.
  • Commitment to World Vision Core Values and Vision Statement
  • A mature and committed Christian, able to stand above denominational diversities
NB: Only Ugandan Nationals are encouraged to apply.

How to Apply:
All suitably qualified candidates are encouraged to apply online by visiting World Vision International’s e-recruitment jobs portal at the web link below.


Please follow instructions on How to Create Account and Profile at World Vision’s e-recruitment portal.  Qualified female candidates are particularly encouraged to apply.

Deadline: 5th February, 2015.

For More Ugandan Jobs, Please Visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


USAID FHI 360 Project Jobs - Skills Development Specialist

Organisation: FHI 360
Project Name: USAID/Uganda Youth Leadership in Agri-culture Program
Duty Station:  Kampala, Uganda

About FHI 360:
FHI 360 is a leading global development organization dedicated to improving lives around the world. Our professional staff includes experts in education, health, nutrition, economic development, civil society and environment as well as cross-cutting experts in gender issues, research, applied science, behavior change and technology giving us the unique mix of capabilities to address today’s diverse and interrelated development challenges. FHI 360 operates from 60 offices with 4,400 staff in the U.S. and around the world.

About USAID Project:
FHI 360 is seeks to implement the proposed USAID/Uganda Youth Leadership in Agri-culture program, that will increase economic opportunities by helping youth aged 10 to 25, with a focus on female youth, in agriculture-related fields in order to increase their incomes and build entrepreneurial, leadership, and workforce readiness skills. Using a positive youth development approach, this program will expand technical, educational, and leadership opportunities to young people in the agricultural sector in select districts in Uganda.

Job Summary: The USAID Project Skills Development Specialist will be responsible for technical leadership and oversight for activities related to the improvement of skills and competencies of youth, ages 10-25, so that they are better prepared for successful entry into agri-cultural careers.

Key Duties and Responsibilities:  
  • Assess potential approaches for increasing opportunities for increasing learning opportunities for young people and develop a strategy to scale the most promising ones.
  • Develop an understanding of labor market skills in demand to inform project skills development activities.
  • Ensure that skills development and leadership activities are accessible to young women.
  • Promote age-appropriate learning opportunities based on developmental phases of different age groups.
  • Offer technical leadership in community engagement and leadership opportunities for youth.
  • With support from FHI 360 workforce experts, provide technical leadership in design, development, planning, and implementation; and capacity-building in quality technical, workforce readiness and entrepreneurship skills training.
  • Ensure that project strategies and activities addressing youth are evidence-based and in line with state-of-the-art, globally recognized best practices; as well as aligned with Uganda’s National Youth Policy and USAID’s Youth in Development Policy.
  • Ensure that the project engages youth in all stages of the project to promote $1 m Youth leadership and ensure that youth perspectives are taken into consideration.
  • Develop and maintains collaborative relationships with donor/ client organizations, relevant government agencies, and, youth-serving organizations, and other NGOs.
  • As a senior member of the project, the Specialist will be responsible for planning and scheduling work flow and timetables for the skills development project activities according to project guidelines.

Qualifications, Skills and Experience: 
  • The applicants should hold a Master’s degree in education, business, or other relevant field. A Bachelor’s degree in a relevant field with 10 years of experience may be substituted for a Master’s degree. Minimum of 6 years’ experience in workforce development with an emphasis on youth development activities
  • Possess an excellent track record of achieving results in similar types of skill development activities.
  • Demonstrated high-level technical, analytical, and interpersonal skills.
  • As such, the individual must be mature, a self-starter, a problem solver, and well versed in the world of business as well as the education and training sectors.
  • The ideal candidate has exceptional communication skills with experience managing complex projects and demanding clients.
  • Working knowledge of adolescent development and best practices to promote positive youth development
  • Expertise in delivering training to diverse audiences with varying levels of education
  • Possess critical thinking and technical writing skills.
  • Excellent interpersonal and multi-cultural skills coupled with strong public speaking abilities.
  • Past experience in projects promoting livelihood interventions and youth employment with a focus on food-based economies highly desired.
  • Demonstrated knowledge of Uganda’s vocational training opportunities.
  • Understanding of child labor issues, including youth employment.
  • Significant experience with USAID or other USG funding highly desired.
  • Experience working with relevant government agencies, civil society organizations, employers, and unions.
  • Must have strong English written and oral communication skills.
  • Past experience working in East Africa highly desired.

How to Apply: 
All suitably qualified and interested candidate who wish to join the USAID FHI 360 Project should send a cover letter, updated CV/resume including salary requirements to:: The Human Resource Office, FHI 360, Plot 15 Kitante Close, P.O Box 5768 Kampala, Uganda or via email to: uganda-info@fhi360.org

Deadline: Friday 6th February 2015.

For More Ugandan Jobs, Please Visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


Related Posts Plugin for WordPress, Blogger...