26 November 2015

USAID Grant Administration Officer Job Opportunity - UHMG

Job Title:      Administration Officer
Organization: Uganda Health Marketing Group Ltd. (UHMG)
Project Name: USAID/Uganda Social Marketing Activity
Duty Station: Kampala, Uganda
Reports to: Operations Manager

About US:
Uganda Health Marketing Group Ltd. (UHMG) is a Company Limited by Guarantee, whose Vision is “A good life for all Ugandans.” We envision a Ugandan society with good life, when products and services in Reproductive Health, HIV, Malaria and Child Health are accessible, affordable and effectively utilized by all those in need.  Our Mission is “To improve the quality of life of Ugandans, through the provision of superior and affordable health care solutions.”  Our Core Values are; Integrity, Transparency, Accountability, Teamwork, Excellence, Flexibility, and Equity.

About USAID Project:
UHMG was awarded the USAID/Uganda Social Marketing Activity, a four-year cooperative agreement for a health sector-wide program. The program’s goal is to contribute to a reduction in new HIV infections, total fertility, maternal and child mortality, malnutrition and malaria, and to improve access to family planning. This four-year activity aims to improve utilization of and increase the uptake of health-related social marketing products and services among under-served Ugandan consumers and communities in rural and urban areas.

Job Summary: The Administration Officer will provide professional and general office administration support to the USAID Project in line with the human resource, financial, and operational policies and guidelines, while ensuring value for money, efficiency and effectiveness. This will include overseeing the operations of the Logistics Assistants (Drivers), Front Desk Assistant, and Office Assistants.

Key Duties and Responsibilities: 
·         Ensure a conducive and secure working environment for project staff, and that Occupational Health and Safety Standards are maintained and adhered to.
·         The incumbent will also keep all project key documents and intellectual property safe, and ensure they are filed in an orderly and timely manner.
·         Organize project meetings and program events in liaison with the supervisor.
·         Update and maintain proper stock for office supplies, and ensure all requisitions for stationery are properly documented and endorsed by the requisitioners.
·         Carry out bi-annual stock counts of the fixed assets, stationery, sundries, and consumables, and compile a report to the supervisor.
·         Maintain an updated assets inventory in liaison with the Finance Manager, and update the fixed asset register on a regular basis whenever assets are procured, or moved from one user to another.
·         The incumbent will also ensure office assets are engraved, insured and kept safe/secure.
·         Ensure the timely repairs and maintenance of the project office premises and equipment.
·         Reserve venues for the meetings, and keep a log of all meetings planned and held.
·         Coordinate the office, field, and international travel requirements of the project.
·         Coordinate all transport requirements in liaison with the Transport Officer, and ensure proper vehicle fleet management, including timely services and repairs, fuel management, and adherence to the vehicle policy by drivers and passengers.
·         Train and manage the Logistics Assistants (Drivers), Front Desk Assistant, and Office Assistants of the Project, and ensure all functions under their care are performed satisfactorily.
·         Carry out timely performance appraisals for staff supervised.
·         Perform any other duties as assigned by the Operations Manager

Qualifications, Skills and Experience: 
·         The applicant for the USAID Administration Officer vacancy should hold a Bachelor’s Degree in Business Administration or related field a must.
·         Possession of a Post graduate Diploma in Management will be an added advantage.
·         Certificate and knowledge in Office Management, Personnel Management, Procurement, Record Keeping, or related subjects.
·         A minimum of four years’ relevant experience working in the field of administration in a donor environment.
·         The job requires a self-driven, seasoned, and experienced person with skills to manage and oversee these technical areas.
·         The applicant should have the capacity to work under minimum supervision, and maintain a clean administrative and transparent system while adhering to set procedures.
·         Previous experience working with USAID programs will be an added advantage
·         Proficiency in relevant computer applications and databases, with hands-on experience required
·         Highly motivated, focused, disciplined professional, with the drive and dynamism to work under pressure with competing deadlines, and possess the ability to make an immediate impact.
·         Excellent communication, interpersonal, analytical and result-oriented skills, and experience in managing objectives with the customer in mind.
·         Good judgment, initiative, high sense of responsibility, tactful, ability to plan, organize and measure outcomes of interventions.
·         Exemplary and honest, with a high level of energy and integrity, and able to work under minimum supervision.
·         Flexible, innovative, with good record keeping, communication, presentation, report-writing, and interpersonal skills.
·         S/he should be detail- and results-oriented, have strong conceptual, analytical, and reporting skills, with expertise in information gathering, analysis and timely reporting, be proactive in instituting innovative, sustainable, and cost-effective interventions, and work dedicatedly to fulfill the organization’s goals, while upholding the Core Values of UHMG
·         Be a good team player with the ability to make positive contributions.

How to Apply: 
If you believe you match the requirements listed above, please deliver your resume (CV), copies of certificates, references, and cover letter clearly indicating position applied for on the “top left-hand side of the envelope”

Send to:

The Human Resource Manager,
Uganda Health Marketing Group Ltd. (UHMG),
Plot 20-21, 27-28, Martyrs Crescent, Ntinda.  Kampala. Uganda

Or Deliver the application documents to the UHMG Office Reception.

Deadline:  Monday, 30th November 2015 by 16:00 hours (East African time)

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

United Nations UN MONUSCO Jobs - Civil/WATSAN Engineering Assistant

Organization: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
Duty Station: Entebbe, Uganda
Job Grade: GS-6
Job Announcement Number: MONUSCO-2015-GS-HRS-001

Following the signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security Council established the United Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999, initially to plan for the observation of the ceasefire and disengagement of forces and maintain liaison with all parties to the Ceasefire Agreement. Later in a series of resolutions, the Council expanded the mandate of MONUC to the supervision of the implementation of the Ceasefire Agreement and assigned multiple related additional tasks.

Key Duties and Responsibilities: Within delegated authority, the WATSAN/Civil Engineering Assistant shall be responsible for the following duties:
·         The incumbent will analyze drawings and designs for water supply and wastewater systems, supervise construction work for WATSAN infrastructure and ensure conformance to design stipulations and required standards;
·         Prepare WATSAN works schedules in coordination with other ongoing works, identify and report on installation challenges;
·         The incumbent will also ensure compliance of projects to quality and to environmental health and safety policies;
·         Inspect and report on construction project works and maintenance works carried out either by contractors or tradesmen and staff under supervision, and ensure proper utilization of available resources;
·         Ensure that systems are tested and that approvals are secured prior to commencement of subsequent phases of works;
·         Develop proposed guidelines, procedures, technical specifications, drawings, estimates for the execution of civil engineering projects. Also required to make plans for building maintenance based on maintenance requests received;
·         Manage the tradesmen assigned to the team, and junior staff assigned to the Unit by determining workloads and schedules;
·         Read and interpret specifications, technical drawings, schedules, and installation/maintenance manuals for construction/upgrade/repair of infrastructure and/or systems;
·         Prepare bills of quantities and cost estimates for infrastructure projects and maintenance programs;
·         The incumbent will prepare requisitions for ordering for construction/maintenance materials, equipment, spare-parts, and building supplies;
·         Issue instructions at site, record variances, supervise and record measurements of works taken with respect to work progress and progress payments;
·         Follow up on correction of defects in material or workmanship of contractors’ works during the warranty period of contracts;
·         Assist in technically evaluating bids and proposals for construction projects;
·         Prepare certification for approval of completed construction items of work for progress payments;
·         Perform any other duties as required.

Qualifications, Skills and Experience: 
·         The ideal applicant for the United Nations MONUSCO Civil/WATSAN Engineering Assistant should hold a High School Diploma in Engineering or equivalent. Supplemental courses/technical certificate in engineering, architecture or IT applications are desirable.
·         A minimum of six years of progressively responsible experience in construction project supervision, practical experience working on water supply and waste water system projects, and implementation in a private, commercial, field or military environment including at least one year of supervisory responsibility.
·         Proven and continuous performance record that is supported by references from previous and current employer is required.
·         Working knowledge of methods and procedures in the practice of engineering and architecture is an essential requirement.
·         Advanced skills in all Office software (word processing, spreadsheet, databases, and presentation) and engineering/architectural software (for design visualization and technical drafting, and project management) required.
·         Knowledge of image editing and other graphics-related software is an asset.
·         Possession of a valid national driving license essential.
·         Languages: Fluency in spoken and written English essential; knowledge of a second UN language is an advantage and sometimes a requirement. Fluency in relevant local languages may be essential.

Personal Competencies:
·         Professionalism: Knowledge and experience in construction and infrastructure project implementation and supervision; demonstrated ability to solve construction and installation related problems.
·         Planning and Organizing: Effective skills in raising, assigning and following up on work orders and project schedules; demonstrated ability to determine work required and to assign the same correctly according to skills capabilities of available staff.
·         Communication: Ability to communicate effectively, both orally and in writing.
·         Technological Awareness: Awareness of technological advances in the construction industry including the use of modern tools and equipment; good technical skills and knowledge of appropriate safety regulations and local by-laws; proficiency in fault-finding using applicable test instruments; knowledgeable in the use of common desktop software and project management software; ability to correctly interpret and assess construction difficulties and test results and to provide the necessary remedial actions; demonstrated initiative and willingness to learn new skills.
·         Teamwork: Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender.

NB: The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:
All suitably qualified candidates should send their applications the following documents:
·         Cover Letter (letter of motivation or application letter);
·         The United Nations Personal History form (P-11),  Download Here;
·         Academic Certificate(s) and/or High School/Secondary Diploma;
·         Copy of birth certificate; or copy of National ID; or copy of Passport;
·         Internal candidates must submit the two (2) most recent performance evaluations (e-Performance).

By email:
All applicants are strongly encouraged to apply by e-mail and must include the Vacancy Announcement Number and the Job Title and send to: rsce-recruitment@un.org

By Hand:

Or hand carried to: RSCE – Entebbe Support Base, Buku Road, P.O. Box 710, Entebbe. Uganda

NB: Do not submit original certificate(s) with the application. In line with the UN policy on gender balance, female candidates are strongly encouraged.

Deadline: 7th December 2015

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Hospitality Jobs - Club Manager at Kimberly Ryan

Job Title:    Club Manager
Organisation: Kimberly Ryan
Duty Station: Entebbe, Uganda

About US:
Kimberly Ryan provides an Outsourcing solution that not only exceeds your needs but ensures Return on Investment. Their outsourcing services include; Employee Outsourcing, Managed Payroll Services, Business Process Outsourcing and Function Outsourcing. They would like to recruit for a valuable client, a sound day and night club in Entebbe around the shores of Lake Victoria.

Job Summary:  The Club Manager will oversee all club activities and analyze all financial performance and organize work for all internal resources and recommend solution to increase productivity of club.

Key Duties and Responsibilities:  
1. Business Operations:
·         The incumbent will develop annual business plans and 5 year growth strategies.
·         In charge of risk analysis and develop a club risk management plan.
·         Responsible for staff recruitment, induction, training, rostering, performance management and termination.
·         In charge of the preparation and submission of monthly and annual management reports.
·         Maintain and evaluate the clubs IT systems.
·         Ensure the security and protection of the club’s facilities and assets.
·         Plans developed and approved by Committee Staff provide expected level of customer service.
2. Financial /Secretarial Management:
·         Establish and maintain financial procedures to control finances and enable authorization of routine payments.
·         Negotiate and manage supplier contracts.
·         Preparation of statutory returns relating to gaming, financial performance, taxation and licensing requirements
·         Expenditure within the club within the agreed annual budget
·         Manage cash floats and investigate all cash variances
3. Policy Development:
·         Development, implementation and monitoring adherence to club policies and written procedures
·         Responsible for the maintenance of a complete set of club policies with annual review
4. Bars / Food/Functions:
·         Responsible for efficient stock ordering, maintaining cost effective stock levels with regular stock-takes
·         Establish pricing policies for liquor, food and functions
·         Ensure operations meet Health and Safety regulations
·         Ensure appropriate standards of cleanliness and presentation throughout the club
·         In charge of regular pricing review and recommendations (at least bi-annual)
·         Annual review and report on all operational areas
5. Marketing/Promotions:
·         Development of a club marketing and development program ensuring compliance with  responsible gambling requirements
·         Regular review and consider sponsorship opportunities
·         Increased participation by existing members
·         Increase in overall club membership numbers
·         Formal analysis of marketing activities
6. Food Duties:
·         Ensure food offer meets customer expectations
·         Adherence to legislative requirements
·         Adherence to established venue procedures
·         Provision of customer service including order taking, general waiting duties and customer queries
·         General cleaning and tidying of food area including wiping tables, picking up glasses etc

Qualifications, Skills and Experience:  
·         The Club Manager should hold a bachelor’s degree or diploma in Business administration / social science or related field.
·         The ideal candidate for the job of club manager should possess at least three years’ experience in a similar business.
·         Computer literacy skills i.e. proficiency in Microsoft Outlook, Excel, Word and Access programs.
·         Excellent communication skills
·         Excellent interpersonal skills
·         Business awareness and commercial focus
·         Leadership and strong management skills
·         Influencing and negotiating skills
·         Personally credible
·         Integrity and approachability.
·         Good decision making skills and ability

How to Apply:
All suitably qualified and interested candidates are encouraged to send their updated CVs including a working telephone contact via E-mail urgently to recruituganda@kimberly-ryan.net. The subject of the E-mail should clearly be labeled “Club Manager.”

Deadline: 4th December, 2015

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Marketing & Communications Coordinator Job Placement - Living Goods (LG)

Organisation: Living Goods (LG)
Duty Station: Kampala, Uganda

About US:
Living Goods supports networks of ‘Avon-like’ micro-entrepreneurs who go door-to-door teaching families how to improve their health and wealth while selling affordable, high-impact products like basic medicines, fortified foods, water filters, clean cook stoves, and solar lights. Living Goods empowers micro-entrepreneurs to deliver life-changing products to the doorsteps of the underserved. We are a pioneering, dynamic and highly impactful social enterprise and are entering a period of exciting expansion.
Job Summary: The Marketing Coordinator will support the Living Goods expansion through the development and implementation of strong marketing plans at the branch, community health worker, and consumer level. The job holder will also develop and implement all point of sales displays, marketing activities and product support for Uganda.

Key Duties and Responsibilities:  
·         Point of sales branding and marketing activities:
o   Ensure great Living Goods visibility including developing and implementing relevant merchandising at Ugandan branches and agent level.
o   The job holder will also develop successful marketing activities throughout the year to support CHP work and sales: promotions, SMS campaigns, outdoor events, new product launch plans.    Ensure timely and flawless execution of the activities on the ground including support to sales team and training team
o   Work closely with outside providers to ensure the quality and creation of all editorial design, production and distribution of all LG marketing materials generated in Uganda.
o   Measure success of activities both on performance and return on investment
·         Products and Analysis:
o   The incumbent will also support analytics to measure success of our ranges and marketing activities
o   Support the product team to improve our portfolio performance: help develop testing in Uganda and support launch of any innovation
·         Partnerships: Build, strengthen and manage marketing partnerships with suppliers/NGOs including on the ground implementation, monitoring and relationships with partners
·         Testing: Develop, implement, coordinate and evaluate innovative marketing tests quickly and cheaply based on LG’s objectives
·         Communication:
o   Develop content & stories from the field to support Living Goods’ social media strategy
o   Design and execute a media strategy for Uganda to strengthen Living Goods awareness in country

Qualifications, Skills and Experience:  
·         The ideal candidate should preferably hold an Undergraduate degree in sales, marketing or communications.
·         At least four years of related experience in marketing and/or trade marketing.
·         Entrepreneurial spirit and drive for results.
·         Excellent analytical skills.
·         Excellent interpersonal skills.
·         Excellent written and verbal communication skills, both in English and Luganda.
·         Computer literate, proficiency in Adobe is an added advantage.

How to Apply:
All candidates are strongly encouraged to Apply Online at the web link below.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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