Finance & Administrative Assistant Jobs - African Development Bank (AfDB)

Organization: The African Development Bank (AfDB)
Reports to: Resident Representative
Position N°: 500001098
Reference: ADB/15/130
Grade: GS8
Duty Station: Kampala, Uganda

About AFDB:
The African Development Bank office in Kampala (UGFO) was established to strengthen dialogue between the Bank and Government, development partners, the private sector, and the civil society, in the design of its development policy and programs, as well as on implementation, monitoring and evaluation of the poverty reduction strategy. The office also supports the operational functions of the Bank Group in launching and follow up of projects and programs in Uganda. The major functions of the office fall under the major areas of: country programming, project administration, promoting participation, regional integration, and aid co-ordination, in line with the partnership principles and with a view to increasing development effectiveness and impact.

Job Summary: The Finance and Administrative Assistant will support the African Development Bank (AfDB) by undertaking to implement the UGFO’s administrative services including accounting and budgeting, human resources activities and supervision of use of office facilities and resources. He/she will carry out effective recording, control and management of Bank resources, the Office’s operational activities in keeping with the Bank’s policies and guidelines.

Key Duties and Responsibilities:
1. Budget Preparation and Implementation:
·         Actively participate in drawing up the administrative budget of the Bank’s Office following the schedule set by the Budget Department while taking  into account the particular investment needs of the Office;
·         Ensure recording, up-dating and monitoring expenditure in accordance with the Bank’s internal control rules and procedures
·         Report periodically on the status of budget implementation and propose possible revisions.
·         Establishing procedures and controls to improve efficiency of service and identify cost savings and promote efficient use of Bank resources.
·         Guide the management on methods to improve control environment in the Field Office
2. Finance and Accounting:
·         Ensure timely payments of all bills for UGFO in line with established financial procedures and regulations.
·         Ensuring proper documentation of payment vouchers and all other supporting documents.
·         Process for payment and maintain individual staff mission expenditure; advances and balances.
·         Keep and maintain daily updates of all the required Field Office books of accounts, records, inventory and files in order, and all financial transactions captured and entered in SAP.
·         Produce for review and final approval of the Resident Representative, all the Office monthly financial and budget execution reports.
·         Responsible for the timely preparation and verification of reports, statements and schedules for auditing of the Country Office activities
3. Human Resources Management:
·         Keep all staff records/Files up-dated.
·         Up-date and submit monthly reports on personnel management.
·         Manage office staff benefits in accordance with the Human Resources policy and instructions in force.
4. General Administration: institutional procurement of goods and services and Management of property and equipment
·         In charge of the procurement of goods and services in keeping with the Bank’ rules and procedures.
·         Manage the preparation and monitoring of service providers’ contracts.
·         Keep stock of Office supplies and inventory of Bank property and equipment.
·         Management of office vehicles in accordance with the bank’s transport policy and instructions in force.
·         Ensure the quality of Bank facilities in Uganda, including workspaces, property and equipment as well as service provision relating to the upkeep, maintenance and security of facilities according to Bank standards.
·         Organize, supervise and monitor the activities of administrative staff and ensure appropriate training for the latter in order to obtain quality services;
·         Ensure all administrative documents necessary for the proper functioning of the office and staff are obtained from the relevant authorities.
·         Proper management and control of office stores and petty cash.
·         Provide timely administrative support to all the Field Office staff and bank’s visiting mission as required.
·         Ensure that proper filing is undertaken in the Field Office;
·         Ensure that proper control mechanism and segregation of duties are in place, and that Bank procedures are fully implemented.

Qualifications, Skills and Experience:
·         The ideal candidate for the African Development Bank Finance & Administrative Assistant vacancy should hold a Bachelor’s degree in Business Administration, Accounting, and/or Finance; combined with membership to an internationally recognized professional accounting body (e.g. CA, CPA, ACCA) with knowledge and experience in administrative; financial accounting and full range of office support work, with a high level of sustained performance.
·         A minimum of six years of relevant work experience.
·         Experience in a similar post in a multilateral organization will be considered an advantage.
·         Comprehensive working knowledge and use of all relevant computer software and the ability to help organize data and information retrieval systems.
·         Strong interpersonal and verbal communication skills.
·         Demonstrated ability to work effectively in a team-oriented, multicultural environment and to function effectively as a member of various groups
·         Competence in the use of Bank standard software (SAP, Word, Excel, Access, MS Projects and PowerPoint).
·         Excellent written and verbal communication skills in English.
·         Knowledge of French will be considered an advantage.

How to Apply:
All candidates who wish to join the African Development Bank in the aforementioned capacity are encouraged to Apply Online by visiting Link below.

Deadline: 11th September, 2015

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National Program Manager NGO Jobs - Educate!

Organization: Educate!
Reports to: Program Director
Duty Station: Kampala, Uganda

About US:
Educate!' develops young leaders and entrepreneurs in Africa. Educate! provides a proven mix of a leadership and entrepreneurship course, long-term mentoring, and practical experience starting an enterprise for secondary school students. Educate! is working with over 20,000 diverse youth across Uganda, growing to a staff of 53 in just five years, and has already incorporated its curriculum into Uganda’s national education system to reach 25,000 students annually. The organization has received the Ashoka Fellowship and several international awards and grants, proving out a program model that can be replicated across Africa.

Key Duties and Responsibilities: 
1. Program Development Strategy (20%):  Educate! coordinates Uganda program innovations, design, and training work through consistent evidenced-based management and government reform integration.
·         Ensure program strategy is aligned with national education strategy.
·         Regularly review D&T and Innovation annual work plans and termly goals.
·         Organize the learning agenda for the Internal Advisory Board meetings.
·         Manage the annual Program Development Retreat to ensure integration of M&E, Innovation, and D&T lessons and recommendations. This retreat will include Global Director to inform international best practices.
·         Manage cross-department communication with M&E, Program Managers and Admin for logistics of pilots, innovations, and D&T updates.
·         Take notes at Strategic Team Meetings and manage follow up on action items with program managers on behalf of the Program Director.
·         Work in liaison with the Program Director and APM to ensure program development is aligned to 5 year strategy and government advocacy agenda.
·         Approve D&T and Innovation budgets.
·         Critically review budget allocations and priorities to find areas for savings, reallocation according to priority, or emerging needs for investment.
·         Design new reports, procedures, measurement tools, and systems as needed for program development.
2. Partnerships (30%): Educate! manages partnerships with 5-10 organizations that provide specific program expertise, school recruitment, graduate opportunities, or resource benefit to Educate!.
·         Develop and manage 5-10 partnerships, including all agreements, MOUS, budgets, reports, and formalities.
·         Ensure at least 1 partner organization per the 4 current Uganda needs; 1. Program expertise in teacher training or agriculture, 2. Graduate opportunities for business, awards, or continued studies, 3. Access to networks of schools for program recruitment, 4. Increasing program cost effectiveness by either improving impact or decreasing costs (such as BRAC, STIR, JIBU Water and Teacher a Man to Fish)
·         Ensure partnership communications and logistics down to the field level.
·         Create HM newsletter and review HM communications for proper tone.
·         Manage all reporting between Educate! and Accenture for Lira partnership.
·         Build strategic learning partnerships with organizations operating within the National education reform space in Uganda
·         Manage partnership and support for Top 5 graduates annually.
3. National Reform Management (35%): Educate! manages a network of consultants and resources to implement Uganda national reform pilots, trainings, and design projects.
·         Manage the design consultants to meet government deadlines.
·         Manage all Uganda-based reform pilots (such as with PEAS in 2016).
·         Manage the design of national programs, including NCDC-related projects and projects related to national teacher training (per-service and in-service).
·         Work closely with M&E and APM, set pilot curriculum, training, management procedures, and monitoring tools. This may include exchange and integration with reform programs outside of Uganda.
·         Manage the design of tools that can be used by teachers and students as related to national program strategy and national curriculum reform.
·         Meet bi-weekly with Africa Program Managers and/or Program Director to review national reform goals.
4. Quality Assurance Oversight (15%): Educate! maintains an 80% or above program quality rating from partner schools by ensuring program materials, trainings, and procedures pass through a series of checks for quality both during design and implementation. 
·         Carry out 1:1 meetings to ensure that D&T and Innovation team is on track to achieve goals and communicating effectively.
·         Conduct termly site visits and lead focus groups with teachers and administrators specifically on program quality.
·         Make timely recommendations based on HM ratings and reports.
·         Coordinate with Program Managers to determine quality assurance questions and strategies for using information from the field. Contribute QA tab to Programs Report.
·         Quickly resolve and document solutions to all challenges with input from Program Director that arise from experiment-specific conditions.
·         Manage BML monitoring tools and procedures.
·         Keenly review all training curricula specifically and provide feedback to the design team.
·         Manage strategy for improving the skill set of field staff in regards to their training ability.
·         Closely monitor and provide solutions for capacity of the D&T and Innovation departments as projects emerge. Ensure there is enough capacity to manage workload and meets their goals. Continuously source for designers and trainers.
·         Ensure the program materials, trainings, and procedures (such as mentor recruitment) are pre-tested and monitored.

Qualifications, Skills and Experience: 
·         The ideal candidate should hold a Bachelor’s degree required Degree in education preferred.
·         At least four years of professional experience. 
·         Prior experience designing curriculum and training teachers. 
·         Past experience working in East African education field preferred.
·         Curriculum design skills
·         Prior management experience.
·         Skills in M&E and / or organization learning systems.
·         The applicant must be a trainer of trainers. 
·         Exceptional organizational and planning skills
·         Keen attention to detail

How to Apply:
All suitably qualified candidates should visit the web link below and create a profile on the NFT Consult website by entering their e-mail addresses. Please visit web link below and click Apply now if convinced you have the job requirements. The applications/CVs should be prepared in English and submitted in either MS Word or PDF format will be considered.

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Earn over 64m annually as Data Management Specialist at United States US Embassy / Mission

Organisation: United States Embassy, US Mission in Uganda
Grade: Grade 9 (Ugshs. 64,849,075 to 94,733,853 p.a. inclusive of allowances)
Duty Station: Kampala, Uganda   

About US Embassy:
Welcome to the United States Embassy in Kampala, Uganda.  The United States has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Scott H. DeLisi currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
·         United States Agency for International Development (USAID)
·         Centers for Disease Control (CDC)
·         Peace Corps (PC)

Job Summary: The US CDC Data Management Specialist will provide expert technical guidance in the development, support, and management of the CDC Uganda databases and support partner databases related to monitoring of all aspects of the HIV/AIDS prevention and care programs and research. The incumbent will also regularly consult with and provide expert technical and statistical support to behavioral scientists, informatics, epidemiologists, public health program managers, and other scientists in the development and use of databases related to the prevention and care of HIV/AIDS programs and research.

Key Duties and Responsibilities: 
1. Development of data management systems (40%)
·         The applicant will design, implement, and conduct data management activities originating from DGHA projects and studies.
·         The incumbent will also provide technical support to implementing partners supported by CDC-Uganda.
·         The incumbent will explore approaches to HIV/AIDS prevention and treatment through innovative strengthening and updating of existing data systems and the development of additional systems.
·         Responsible for the designs and develop data management systems and plans for the collection and management of data; assists in the development of data analysis plans, procedures, and guidelines.
·         Develops and maintains standard SAS programs to ensure accurate and consistent presentation of data to meet PEPFAR data reporting needs.
·         Provide technical support to the branch and project officers, activity managers, and implementing partner data officers.
·         The incumbent will maintain expert level state-of-the-art knowledge of systems development/programming techniques through training or consulting subject area specialists.
·         The incumbent will guide the Team Leader on data management issues and policies.
2. Data Quality Assurance (20%)
·         Using the SAS Software System, SPSS, Epi Info, QDS, and applications developed by the CDC Informatics Group, the  job holder will develop analysis programs for the evaluation and improvement of the data in terms of validity, accuracy, and timeliness.
·         The data specialist will also be responsible for the design and the implementation of data timeliness, accuracy, and integrity algorithms for all CDC-Uganda activities. After developing tools for assessing data quality, the data manager will distribute these tools and oversee their routine use and routinely monitor that the proper data management practices are being implemented for the various CDC projects and implementing partners.
·         The job holder will work closely with CDC-Uganda partners to provide expert consultation in their data management activities.
3. Technical Assistance and Consultation (20%): The incumbent will provide advanced technical support for behavioral scientists, informatics, epidemiologists, public health program managers, and other scientists who will be performing analyses of USG supported activities and related data bases. This includes working with national data bases managed by various stakeholders including PEPFAR Technical Working Groups (TWGs), CDC projects, host government departments and implementing partners, among others. In this capacity, the incumbent must be very familiar with the management of extremely large databases - statistical and epidemiological in nature and conversant with the related design methodologies.
4. Workshop and Presentations (20%)
·         The incumbent will provide workshops on data base management systems, software and programming to behavioral scientists, informaticians, non-statistician researchers, epidemiologists and implementing partners using SAS, Epi-Info, SPSS, QDS, SQL or other data management software as required. Incumbent will also develop presentation materials.
·         The incumbent will also take part in the presentation or publication of results and other technical work done alone or in collaboration with other CDC scientists.

Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
·         The ideal candidate for the US Embassy CDC Data Management Specialist should hold a Bachelor’s degree in Computer Science, Information Technology, Mathematics, Biostatistics, Data Management, Statistics, Economics, Physics, Social Sciences or Business Administration is required.
·         At least five years’ experience in data management or statistical data analysis and reporting in a clinical or public health setting is required.
·         Detailed knowledge of data management, quality assurance and analysis methods;
·         The incumbent must have advanced computer programming skills, including SAS, SPSS, QDS, SQL and Epi-Info; proficiency in the application of standard and advanced statistical methods of study design and data analyses;
·         Proven ability to work effectively with implementing partners;
·         Ability to interpret data from study results and communicate findings, both verbally and in writing within and outside the CDC, and other health related organizations;
·         Comprehensive working knowledge of computers (hardware, various software programs and LAN systems), as well as good knowledge of manipulation of data for reporting and analysis is required.
·         The incumbent must have advanced computer programming and data management skills including programming using SAS, QDS, SQL, SPSS and Epi-Info; advanced skills with Microsoft Office word processing, spreadsheet, Power Point and MS Access
·         Skills in development of data capture applications and reporting tools;
·         Ability to interpret data from study results and communicate findings, both verbally and in writing, to other scientific staff, health program managers, other health officials both within and outside the CDC, and other health related organizations.
·         Language Proficiency: List both English and host country language(s) by level and specialization. Level IV English (fluency-speaking/reading/writing) is required.

How to Apply:
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
·         Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174) Download it Here.
·         A current resume or curriculum vitae.
·         Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
·         Any other documentation (e.g. essays, transcripts/certificates, awards) that addresses the qualification requirements of the position as listed above.
Submit Application To:
Human Resources Office
By email at

NB: Only electronic submissions will be accepted and only shortlisted candidates will be contacted.

Please clearly indicate the position applied for in the subject area of the email submission.
Please use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please send all documents in one file attachment.
Telephone:  0414-306001/259-791/5

Deadline: 13th September, 2015

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

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Head Lending Career Job - Stanbic Bank

Job Title:   Head Lending
Organisation: Stanbic Bank
Job ID: 12480
Duty Station:  Kampala, Uganda

About Stanbic:
Stanbic Bank Uganda Limited is a subsidiary of Stanbic Africa Holdings Limited which is in turn owned by Standard Bank Group Limited (“the Group”), Africa’s leading banking and financial services group. The Standard Bank Group is the leading banking group focused on emerging markets. It is the largest African banking group ranked by assets and earnings. Stanbic Bank Uganda Limited is the largest bank in Uganda by assets and market capitalization. It offers a full range of banking services through two business units; Personal and Business Banking (PBB), and Corporate and Investment Banking (CIB).

Job Summary:  The Head Lending will be charged with the integration of the lending product set within PBB maximising the value of all Lending financial products/solutions by coordinating the establishment of a set of offerings which are aligned to specific market needs. This role will be implemented with an aim to create and deliver a superior customer experience whilst simultaneously providing long term value for the business. The role encompasses all lending products including Secured Business Lending, Home Loans, Unsecured lending, as well as the short term lending (working capital) solutions linked to trade finance and excludes Agriculture Financing. Effective management of our PBB Lending book is a critical success factor in order to ensure that we leverage the lending portfolio to it’s full extent in order to deliver sustainable balance sheet and revenue growth

Key Duties and Responsibilities: 
1. Product Strategic and Operational Planning:
·         Develops, coordinates and implements long, medium and short term strategies to maximize growth and profitability across the business.
·         Accurately forecasts market and product growth on a long-, medium and short term basis as may be required by the business from time to time.
·         Formulates, allocates and communicates lending value propositions and strategies to the whole of Personal and Business Banking.
·         Proactively monitors trends, identifies areas of opportunities and seeks feedback to facilitate improvements in all aspects of the  product, sales, service, operations efficiency, volume and value growth.
·         Works closely with the Segments and Branch Network in order to understand and identify key business drivers, key influences and competitor activity and ensure that we offer solutions that are locally relevant..
·         Identifies competitive threats and issues; and liaises with other members of PBB to develop effective solutions to counter the prioritized issues and threats.
2. Effective product management:
·         Oversees the whole PBB Lending value chain to maximize revenues and profitability in line with PBB objectives.
·         Offers technical support for the execution of campaigns for promotion of existing products as well as new product launches.
·         Constantly reviews, prioritizes and manages product performance against targets by tracking all recorded performance and activity measures. Provides regular assessments of product team’s
·         productivity and effectiveness.
·         Holds regular meetings with Credit, operations, pricing and capital management as well as segment heads to review the performance of PBB Lending.
·         Prepares and presents product performance management reports to the business on a regular basis.
·         Represents the PBB business on all product related matters at different forums within and beyond Stanbic Bank.
·         Identifies alliances and partnerships through which to extend the organization’s capability to innovate, incubate and market innovative products and solutions.
3. Effective management of financial, risk and regulatory requirements:  
·         Be accountable for annual financial budgets, including Profit and Loss, Operating and Capital Expenditure budgets for PBB Lending.
·         Oversight of expenses of the area within budget.
·         Establish and monitor operating expenditure budget control measures for the team, ensuring that revenue and expenditure is accounted for in a systematic manner.
·         Manages product organization within defined regulatory and compliance tolerance levels.
·         Ensures that the operational affairs of PBB Lending are administered effectively.
4. Stakeholder Management:
·         The incumbent will be tasked to maintain a visible and active presence across all the businesses to establish and support new and existing relationship platforms from which to support the product team to rollout financial solutions, which are able to attract new business and grow market share.
·         Fosters a team approach by actively building strong relationships with key stakeholders within and outside the bank, to ensure synergies and teamwork needed to optimize revenue growth and profitability.
·         Ensures credibility across all relevant functions in PBB and CIB which is vital for the successful co-ordination and integration of product development and management activities.
5. People Management:
·         Responsible for inspiring, motivating, leading and managing the team.
·         Responsible for the recruitment, development and retention of relevant skills in order to meet the business need.
·         Ensures the effective selection of staff by matching the skills and competencies to the requirements of the job.
·         Builds organisational capabilities through evaluating likely future requirements and ensuring that individuals are provided with best possible development opportunities in line with these.
·         Creates an environment in which learning and development are emphasised and valued.
·         Takes personal responsibility for coaching and mentoring others.
·         Effectively delegates authority and responsibility, in line with business objectives, to ensure the empowerment, motivation and effectiveness of all direct and indirect reports.
·         Actively promotes a culture where the values of the Bank are “lived”.
·         Ensures the implementation of the leadership promise and employee engagement programme.
·         Enables the views of team members, resolves issues raised by the team, escalates issues if required, and provides feedback to teams on an on-going basis.
·         Develops and maintains an open communication channel with direct reports and supports staff to foster teamwork.
·         Actively monitors and manages the performance and development of staff within the area.  This includes regular one-on-one feedback sessions, conducting mid-year and final performance appraisals, as well as the moderation of all appraisals for the team.
·         Ensures staff are appropriately and consistently rewarded and recognised for their achievements and outputs.

Qualifications, Skills and Experience: 
·         The applicant for the Stanbic Bank Head Lending should hold a Bachelor’s degree in business, finance, accounting, economics or marketing
·         Possession of a Post-graduate degree in business or commerce or finance is an advantage
·         Financial and technical literacy with a sound understanding of the delicate balance between investment, risk and reward.
·         Broad knowledge of the product and segment value propositions for Personal/business/corporate banking market segments.
·         Strong customer service orientation, constantly considering all aspects of the business from the customer’s point of view.

How to Apply:
All candidates who wish to join the one of Africa’s biggest Banking Groups, Standard Bank in the aforementioned capacity are encouraged to Apply Online by visiting Link below.

Deadline: 14th September, 2015

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