Entry Level Administration Jobs - Receptionist/Secretary at Deloitte

Organisation: Deloitte
Duty Station:  Kampala, Uganda
Reference Code: EAU-103184-JN

About Deloitte:
Deloitte is a leading provider of world-class professional services dedicated to providing value added solutions to our clients. We take pride in our reputation for providing a globally consistent quality service, an integrated approach and world-class expertise. Deloitte is known for its innovative and collaborative culture, where talented people work closely with like-minded individuals to achieve collective success.

Deloitte East Africa provides seamless cross-border professional services to multinationals, large national enterprises, small and medium sized enterprises and the public sector, across six (6) countries of the region: Kenya, Uganda, Ethiopia, Rwanda, Burundi and Tanzania.

A career with Deloitte offers you the opportunity to engage with and work alongside leading corporations within the East African region - and an opportunity to start and grow your career within a dynamic and rewarding environment. You will get the support, coaching and training needed to advance your career in Uganda and within the East African market.

Key Duties and Responsibilities: As a Receptionist/Secretary, you will be a valuable resource, charged with the following:
  • Receive clients and visitors and notify relevant department/staff members of their arrival;
  • Receive telephone messages and advise staff or clients;
  • Ascertain that the reception area is kept tidy at all times and that necessary publications are available at the reception;
  • Receive and record incoming hand deliveries, sign for them, and place in intrays for dispatch to the different departments and staff;
  • Actively coordinate and establish priorities of urgent dispatches from all departments;
  • Accurate and quality typing and password processing output for specific professionals, or as directed by the Department Head;
  • Compile schedules for the supplier's bills and all the travel and courier recharges for the finance department;
  • File documents as may be required;
  • Regular ordering, collection and control stationery;
  • File documents as may be required by the Department Head.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Receptionist job opportunity must hold a Diploma in either Secretarial Studies, Public Administration, or related field;
  • One year's experience in a reception role
  • At least credit in English;
  • Keen interest and commitment to working as a Receptionist/Secretary;
  • Possess the ability to manage processes, maintain accurate records, interpret/analyze a wide variety of data and identify/resolve activity problems;
  • Excellent organisation and planning skills with ability to handle work in an efficient and timely manner;
  • Be personable and dependable;
  • Computer literacy skills i.e. Proficient in MS Office applications;
  • Demonstrate strong communication skills; and
  • Excellent interpersonal skills

How to Apply: 
If you so desire to join one of the World’s prestigious audit firms, Deloitte, please feel free to visit the e-recruitment website below.

Deadline: 16th March 2015

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Human Resources Manager - The New Forests Company

Organization: The New Forests Company
Duty Station: Kampala, Uganda

About US:
The New Forests Company is a vertically integrated agro-industrial business planting trees on sustainable commercial plantations for processing and selling of value added timber products to local and regional markets. We are in forestry, timber processing and manufacturing environment within a rapidly growing multi-national setting.

Job Summary: The Human Resources Manager will be responsible for the complete human capital management function for the local business in Uganda. This position provides the ideal opportunity for professional exposure to the functioning of a multi-national business where the Human Resources Department plays an integral role in the achievement of the business plan with its strategic objectives.

Key Duties and Responsibilities: 
  • Execute agreed functions and projects on time and within budget while keeping the CEO fully informed of progress
  • Manage approved budgets accurately and continuously effect cost savings in operations
  • Build and grow employment relations and prevent court cases with a proactive labour relations strategy
  • Ensure that all salary pay runs take place on time and within 100% accuracy full and consistent application of the HR Manual
  • Offer loyal and faithful support to the CEO
  • Lead by example and act with impeccable integrity
  • Successfully recruit and engage highly trainable and effective employees
  • Significantly contribute to the development of a highly engaged workforce
  • Compile and submit weekly reports with passion and precision
  • Drive the annual HR Plan to ensure the business unit reaches its annual business targets
  • Expeditiously follow through on all projects in order to constantly improve the results of regular external HR audits
  • Add value for the shareholders and instill investor confidence in the way your department support the business.

Qualifications, Skills and Experience: 
  • The incumbent should be an ambitious, dynamic and assertive team player with excellent people management skills is needed in this position to lead by setting a clear example.
  • The successful candidate should be a mature individual with a “hands-on” approach and experience in a corporate environment.
  • Possess excellent labour relations, talent management, financial management and numerical skills are essential.
  • Past experience in payroll, recruitment, administration and performance management would be essential.
  • Innovative achievements would be advantageous on the CV of a candidate with unquestionable integrity.

How to Apply: 
If you are interested in this opportunity, please send your updated CV and cover letter to hr@newforests.net with the job title clearly captured in the email subject line. Please do not send any other attachments at this stage.

Deadline: Monday, 9th March 2015

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United Nations RSCE Career Jobs - Finance Officer

Job Title:  Finance Officer
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Grade: P3
Job Opening Number: 15-FIN-RSCE-41154-F-ENTEBBE (M)
Report to: Service Delivery Manager

About RSCE:
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.

The Regional Service Centre, as approved by the Member States, is owned, managed and staffed by the regional missions it serves. This framework reinforces the existing missions’ chain of command structures and lines of authority in a manner that does not create an additional layer between Headquarters and the regional missions. It also ensures that staffing for RSC.
Key Duties and Responsibilities: Within delegated authority, the Finance Officer will carry out the following duties:
1. Accounts:
  • Regularly reviews and verifies the closing of monthly accounts and preparation of financial statements for submission to Headquarters.
  • Keenly verifies the data reported in the financial statements.
  • Scrutinizes source documents for completeness, accuracy and validity of charges.
  • Reviews and approves various vouchers and accounting transactions, e.g., payroll, payment of staff entitlements, final payments, travel claims, vendor invoices, agencies, field missions, etc., to ensure adherence to relevant staff rules, financial regulations and rules, guidelines or practices.
  • Maintains internal control procedures to ensure vouchers are processed and correctly posted Umoja.
  • Keenly investigates erroneous charges and takes appropriate corrective accounting actions.
  • Reviews and verifies bank reconciliations on a monthly basis.
  • Examines the validity of requests for increases in petty cash levels; approve disbursement vouchers to replenish petty cash accounts.
  • Approves the recording of Earmarked Fund (Obligations) in UMOJA.
  • Supervises and mentors other General Service and Field Service staff as required.
  • Quickly responds to queries from staff members and third parties.
  • Supports the Chief of Unit/Section in cash management, including preparing cash flow forecasts.
2. General:
  • Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
  • Offers technical guidance and training (including preparation of training materials) to junior staff with respect to transaction processing and the use of various systems such as SAP(UMOJA) and PROGEN.
  • Drafts/verifies memoranda and/or cables relevant to financial and budget matters to various offices, departments and missions.
  • Performs any other related duties, as assigned.

Qualifications, Skills and Experience: 
  • The ideal job holder for the United Nations RSCE Finance Officer vacancy should hold an advanced university degree (Master’s degree or equivalent) in business administration, finance or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
  • At least five years of progressively responsible experience in finance, administration, budget, business administration or related field.
  • Past experience with United Nations systems and processes is highly desirable.
Languages: Fluency in English is required.
Personal Competencies:            
  • Knowledge in the use and application of the Organization’s financial regulations and rules as well as accounting policies and practices.
  • Ability to extract, interpret, and analyse a wide variety of data and to resolve data discrepancies and other problems.
  • Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
  • Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
  • Works collaboratively with colleagues to achieve organizational goals
  • Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
  • Places team agenda before personal agenda
  • Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
  • Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Planning & Organizing:
  • Develops clear goals that are consistent with agreed strategies
  • Identifies priority activities and assignments; adjusts priorities as required
  • Allocates appropriate amount of time and resources for completing work
  • Foresees risks and allows for contingencies when planning
  • Monitors and adjusts plans and actions as necessary
  • Uses time efficiently
Client Orientation:
  • Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view
  • Establishes and maintains productive partnerships with clients by gaining their trust and respect
  • Identifies clients’ needs and matches them to appropriate solutions
  • Actively monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
  • Keeps clients informed of progress or setbacks in projects
  • Meets timeline for delivery of products or services to client

How to Apply:
All suitably qualified and interested candidates desiring to serve the United Nations Regional Service Centre at Entebbe (RSCE) as the Finance Officer should express their interest by visiting the UN recruitment website and clicking Apply Now.

Deadline: 13th March, 2015

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Director Laboratory Services - Joint Clinical Research Centre (JCRC)

Organisation: Joint Clinical Research Centre (JCRC)
Duty Station:  Kampala, Uganda
Reports to: Executive Director

About JCRC:
Joint Clinical Research Centre (JCRC) is a national Ugandan organization that was established in 1991 as a medical institution and HIV AIDS Centre of Excellence specializing in medical research, health care and training.

Job Summary: The Director Laboratory Services will ensure that all JCRC lab processes are conducted in line with laboratory best practice, established standards, policies and procedures and/or as prescribed in the Research Protocols. The incumbent also ensures that all JCRC lab infrastructures in Kampala and all Regional Centers of Excellence is effectively utilized and maintained to serve their intended purpose

Key Duties and Responsibilities: 
  • Responsible for implementing and maintaining the laboratory standards equivalent to the College of American Pathologists
  • Ensure an effective quality management program for the laboratory.
  • Ensures proficiency testing, alternative assessment, and QC procedures are sufficient for the extent of testing performed in the laboratory
  • Regularly communicate laboratory data and appropriate patient result reporting.
  • Technically support consultations regarding the ordering of appropriate tests and the medical significance of laboratory data
  • Provide educational programs, strategic planning, and research and development appropriate to the needs of the laboratory and institution.
  • Ensures sufficient personnel with adequate documented training and experience to meet the needs of the laboratory.
  • Responsible for ensuring the implementation of a safe laboratory environment in compliance with good laboratory practice and applicable regulations.
  • Document and specify individuals delegated to carry out specific activities.
  • Participate in the selection of laboratory equipment and supplies with respect to quality.
  • Ensures that all laboratory processes in JCRC are carried out in accordance with laboratory best practice, JCRC established standards, policies and procedures and/or as prescribed in the Research Protocols
  • Ensures that all JCRC laboratory infrastructures are effectively utilized and maintained to a standard complying with the JCRC Code of Practice and in compliance with health and safety regulations
  • Steers the development and implementation of JCRC safety policy to ensure safety and minimization of accidents in all JCRC labs
  • Develops and guides implementation of JCRC Labs Sharing Policy that guides the sharing of lab infrastructure with external research collaborators
  • Actively contributes to the development of Laboratory training curricula and participates in the conduct of any such training for both JCRC staff and other health service providers.
  • Plans and evaluates the performance of lab staff through appropriate performance standards and provides mechanisms for performance improvement
  • Develops and manages plans and budgets for lab services.

Qualifications, Skills and Experience: 
  • The applicant should preferably hold a master’s degree in clinical laboratory science or related sciences from an accredited institution. A PhD would be an added advantage.
  • Be certified and continue to be certified by a board approved by the medical council
  • A minimum of eight years’ experience among which three should have been at the same level in managing a busy and multi-disciplinary lab preferably involved in clinical or bio-medical research
  • Possess good interpersonal and communication skills and a team player

How to Apply:
All candidates should send their applications and supporting documents including copies of academic qualifications and curriculum vitae (CV) indicating names plus telephone contacts of three professional referees should either be posted to: Manager; Human Resource & Development, Joint Clinical Research Centre (JCRC), Plot 101, Lubowa Hill, Entebbe Road, P.O. Box 10005, Kampala, Uganda OR sent via email to: hr@jcrc.org.ug

Deadline: 13th March, 2015

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NGO Careers - Interpersonal Communication Coordinator at Marie Stopes

Organization: Marie Stopes
Duty Station: Kampala, Uganda
Reports to: Head of Communications
Job Reference: REF005/02/2015

About MSI:
Marie Stopes International exists to bring quality family planning and reproductive healthcare to the world’s poorest and most vulnerable people. We’ve been delivering family planning, safe abortion, and maternal health services for over 35 years. Millions of women worldwide turn to us for help each year, whether in limiting the size of their families, or avoiding dangerous complications in pregnancy or unsafe abortion.

Job Summary:  The Interpersonal Communication Coordinator will provide coordination, quality assurance and mentoring of community based distributors (CBDs), community health workers (CHWs) and Village Health Teams (VHTs) who support the LTM Programme. Effective delivery of evidence based communication strategies through these community change agents will result in increased awareness and informed demand for FP services delivered by outreach, BlueStar and trained public sector providers.  As a Interpersonal Communications (IPC) Coordinator, you will use your excellent skills as a communicator and a mentor  to ensure that IPC activities implemented in your assigned geographic area: 1) effectively engage communities and individuals to discuss and address social barriers to family planning uptake; 2) directly address myths and misconceptions about family planning; 3) ensure women and men who want more information regarding family planning know where they can go for comprehensive counseling and services; and 4) vouchers for FP are distributed to those in need. 

Key Duties and Responsibilities:
1. Effective coordination of IPC activities in designated geographic areas that increase referrals for comprehensive FP counselling for outreach and BlueStar
  • Responsible for the development of effective strategy to ensure IPC activities and messages are tailored to the specific needs of supported communities
  • Ensure that IPC activities coincide with and support demand creation for outreach events
  • Actively promote BlueStar providers in their community catchment areas
  • Effective mapping and tracking of all IPC agents (CBDs, CHWs and VHTs) to ensure effective deployment and quality of messaging
  • Recommend locations, including new sites, for outreach to increase convenience and access for women, men and youth with unmet need and unmet demand for FP
  • In charge of training of IPC agents in correct FP messaging (in accordance with MSI and USAID guidelines)
2. Effective management of voucher short term methods (STM) distribution
  • Work closely with the Head of Communications and Social Franchise Coordinator for your region, develop a clear and effective strategy for voucher distribution that increases voucher redemption
  • Appropriate and correct tracking of voucher distribution and STM sales in community
  • Appropriate use of the poverty grading tool
  • In charge of accurate reconciliation of short term methods stock sold through CBDs and CHWs

Key Performance Indicators: 
  • Responsible for the effective coordination of IPC activities in designated geographic areas that increase referrals for comprehensive FP counselling for outreach and BlueStar
  • Ensure effective management of voucher and short term methods distribution
  • Effective coordination of IPC activities in designated geographic areas that increases referrals for comprehensive FP counselling for outreach and BlueStar

Qualifications, Skills and Experience: 
  • The candidate should possess a good bachelor’s degree or equivalent experience in communications at the community level
  • Working knowledge of behaviour change communication methodologies and effective gender and youth approaches
  • Possess the ability to communicate to people of different backgrounds about SRH issues
  • Experience training diverse teams in communication messages
  • Proven experience coordinating activities that involve multiple people in or from multiple locations
  • Proven experience working at the community level
  • Past experience in community organising is desired
  • Highly organised and detail oriented
  • Be proficient in more than one Ugandan language

As an Interpersonal Communication Coordinator, you will be required to demonstrate MSI Uganda’s core values of:
  • Accountability of all staff to each other and our clients and stakeholders
  • Equality of opportunity and access
  • Value for money in the management of our resources

How to Apply:
All candidates who wish to join Marie Stopes are strongly encouraged to send an updated CV and cover letter by email to jobs@mariestopes.or.ug

NB: Please do not attach transcripts

Deadline: Friday 13th March, 2015 by 5pm

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