Logistics Administration Officer Career Vacancy - Impact Managements Solutions Africa

Organization: Impact Managements Solutions Africa
Duty Station: Kampala, Uganda

About Us:
Impact Managements Solutions Africa is a regional growing Human Resources Management and Training Consulting firm thriving on professional and ethical recruitment services, high level management Trainings and focusing on keeping clients satisfied.

Job Summary: The Logistics Administration Officer will process back office record keeping, sales records, and office and management.

Key Duties and Responsibilities: 
  • Perform transport and logistics work
  • In charge of all administrate office facilities / Purchase and manage office equipment
  • Manage and file internal documents and mails
  • Technically support and cooperate with other staff in sales
  • Responsible for overall general affairs duties and tasks for the office
  • Responsible for clerical works for transport & logistics
  • Perform any other duties as assigned

Qualifications, Skills and Experience: 
  • The applicant should hold a Diploma/ Degree Business Administration in Logistics, Supply and /or Freight
  • At least a year to two years’ experience in the logistics/ freight/ supply industry in similar capacity
  • Good working knowledge in transport, logistics, freight and supply chain
  • Ability to work under pressure
  • Ability to meet deadlines
  • Good attention to detail, accuracy and proper documentation
  • Good presentation skills
  • Confidentiality and high integrity
  • Ability to work with minimum Supervision
  • Excellent communication skills at all levels, both internally and externally
  • Good business acumen& Time management to meet deadlines

N.B: We do not charge any fee for receiving your CV in our database nor for interviewing only candidates short-listed for interview will be contacted.

How to Apply: 
If you are interested and possess the necessary qualifications and experience, please send your updated CV only quoting the job title on the email subject (Logistics Administration Officer) to: info@impactsolutionsafrica.com OR impactsolutionsafrica@gmail.com. To Human Resources Director, Impact Management Solutions Africa Ltd, P.O. Box 22152, Kampala, Tel: +256 776 887 373 Or +256 776 680 480

Deadline: 8th August, 2014

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USAID Chemonics International Project Jobs - Grants and Strategic Activities Assistant

Organisation: Chemonics International
Project: USAID-funded Feed the Future Commodity Production and Marketing Activity
Duty Station: Kampala, Uganda

About Chemonics:
Chemonics International is seeking a Grants and Strategic Activities Manager for the USAID-funded Feed the Future Commodity Production and Marketing Activity (hereinafter referred to as the Activity) in Uganda. The objective of the Activity is to contribute to USAID Feed the Future’s twin objectives of reducing poverty and under-nutrition by sustainably increasing the production and marketing of high-quality maize, beans, and coffee in the Feed the Future focus districts. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
The Activity’s $3,2 million Strategic Activities Fund (SAF) serves as a multi-purpose fund designed to engage local partner  organizations for targeted interventions through grants, subcontracts, procurement, technical assistance, and training.

Job Summary: The Grants and Strategic Activities Assistant will support the overall effectiveness and compliance of the Activity’s Grants under Contract (GUC) and subcontracts within the SAF program. In close coordination with the Subcontracts/SAF Manager and the Grants and Strategic Activities Manager, the Grants and Strategic Activities Assistant will support the design and development of grant-making concepts that contribute to the Activity’s overall goals. S/he will assist in ensuring financial and administrative compliance of all subcontracts and grants activities with the relevant USAID, company, and Activity policies and regulations.

Key Duties and Responsibilities: 
  • Significantly contribute to the preparation of RFA, RFP, and APS announcements; respond to enquiries from grant applicants, and record details of grant applications.
  • Assist organize and maintain the grant filing system, including but not limited to RFAs and grant applications, financial administration and grant payments, grant evaluations, and grantees' reporting and project documentation.
  • Manage grants, including procurement and accounting. Liaise with grantees and subcontractors on payments and reports.
  • Receive and process signed contractual agreements from clients. Assure completeness and accuracy of contracts and grants.
  • Prepare and submit routine business transactions such as requests for donor/HO approval as delegated by the Grants and Strategic Activities Manager.
  • Create and maintain a central filing system for sub award data Conduct select negotiations with the guidance of the Grants and Strategic Activities Manager and the Subcontracts/SAF Director.
  • Work in close collaboration with finance department staff to monitor sub award compliance with flow-down provisions.
  • Contribute as needed to the preparation of grant reports to USAID, and prepare periodic reports for input to management reports.
  • Provide supplemental interpretation of fundamental regulations and standard contract requirements to help produce competitive and responsive proposals.
  • Perform pre-award assessments to determine applicant management and technical capacity to administer grant and subcontract awards, when necessary.
  • Monitor compliance of all agreements governing the award of grants and subcontracts.
  • Participate in site monitoring visits as required to ensure compliance and proper implementation.

Qualifications, Skills and Experience: 
  • All candidates should possess a bachelor’s degree in business administration, finance, accounts or related field required.
  • The applicant should have two years’ grants management experience with the international donor programs required.
  • Working knowledge of USAID regulations on contracts and grants management.
  • Demonstrated experience reviewing and negotiating budgets, reviewing financial reports, preparing for and monitoring audits of grantees, and file management. Excellent writing and editing skills required.
  • Ability to work in a fast-paced environment and deliver results on tight deadlines.
  • Fluency in English required.

How to Apply: 
All candidates should send their send an updated CVs and cover letters electronically to cpmrecruit@ftfcpm.com.

Deadline: 4th August, 2014

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USAID World Vision HIV/AIDS / Health Project Jobs - Senior Advisor, Monitoring, Evaluation and Research

Organisation: World Vision
Project: USAID funded HIV/AIDS / Health Project
Duty Station: Kampala, Uganda
Reports to: Chief of Party

About WVU:
World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 40 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.”

About USAID Project:
World Vision seeks to implement an anticipated USAID Funded Project titled Comprehensive HIV/AIDS and Health Services at the work place. The anticipated USAID project aims at reducing the incidents of HIV and other communicable diseases and improved the quality of care of those infected/affected through increased access to and use of comprehensive HIV/AIDs and other health services.

Job Summary: The Senior Advisor, Monitoring, Evaluation and Research will offer coordination and leadership for the monitoring, evaluation and research components of the cooperative agreement.

Key Duties and Responsibilities: 
  • Responsible for the design and implementation of the Workplace activity Learning Agenda.
  • Develop monitoring, evaluation and reporting (MER) systems that include appropriate indicators, baseline data, targets and a plan to evaluate performance and produce timely accurate and complete reports
Develop M&E System:
  • Develop the overall framework for project M&E in accordance to the project and document M&E plan.
  • Carry out readiness assessment regarding M&E.
  • Identify the requirement for collecting baseline data, prepare terms-of-reference for and arrange the conduct of a baseline survey, as required.
  • Clarify M&E responsibilities of different project personnel.
  • Significantly contribute to the development of the annual work plan, ensuring alignment with project strategy, agreement on annual targets and inclusion of M&E activates in the work plan.
  • Clarify process for monitoring and evaluations on sub-grantees.
  • Compile and prepare detailed M&E budgets.
  • Prepare calendar of M&E activities.
  • Identify other M&E staff that the project needs to contract.
Implementation of M&E:
  • Manage and execute M&E activities included in the Annual Work Plan, with particular focus on results and impacts as well as in lesson learning.
  • Design the framework for the physical and process monitoring of project activities.
  • Promote a results-based approach to monitoring and evaluation, emphasizing results and impacts.
  • Assist in the development of project reports. Guide staff and executing partners in preparing their progress reports in accordance with approved reporting formats and ensure their timely submission of ad-hoc, monthly, quarterly and annual reports.
  • Prepare consolidation progress reports for project management including identification of problems, causes of potential bottlenecks in the project implementation, and providing specific recommendations.
  • Validate and check that monitoring data are discussed in the appropriate forum and in a timely fashion in terms of implications of future action. If necessary create such discussion forums to fill any gaps.
  • Carry out regular visits to the field to support implementation of M&E and to identify where adaptations might be needed.
  • Build and grow participatory planning and monitoring by training and involving primary stakeholder groups in the M&E of activities.
  • Actively facilitate, act as resource person, and join if required any external supervision and evaluation missions.
  • Monitor the follow up of evaluation recommendations
  • Identify the need and draw up the Terms of Reference (ToRs) for specific project studies. Recruit, guide and supervise consultants or organizations that are contracted to implement special surveys and studies required for evaluating project effects and impacts.
  • Organize (and provide) refresher training in M&E for project and implementing partner staff, local organizations and primary stakeholders with view of developing local M&E capacity.
  • Design and implement a system to identify, analyze, document and disseminate lessons learned.
  • Consolidate a culture of lessons learning involving all project staff and allocate specific responsibilities.
  • Ensure that ToR for consultants recruited by the project also incorporate mechanisms to capture and share lessons learned through their inputs to the project, and to ensure that the results are reflected in the reporting system described above.
  • Document, package and disseminate lessons not less frequently than once every 12 months.
  • Facilitate exchange of experiences by supporting and coordinating participation in any existing network projects sharing common characteristics
  • Identify and participate in additional networks, for example scientific or policy-based networks that may also yield lessons that can benefit project implementation.

Qualifications, Skills and Experience: 
  • The applicant should possess a Master’s Degree or higher in Public Health, Social Sciences, or other relevant discipline
  • At least eight (8) years’ experience working in monitoring, evaluation and research in the public health field, with progressively increasing level of responsibility.
  • Prior experience working with multiple stakeholders and familiarity with PEPFAR indicators and reporting requirements will be an added advantage
  • Proven expertise in rigorous quantitative and qualitative research and analytical methods including research/study design and implementation, design and data analysis, rapid appraisals, etc.
  • Demonstrated hands-on practical experience setting up and managing MER systems for health programs in developing countries.
  • Excellent report writing, analytical and communication skills, including oral presentation skills, knowledge management and dissemination of research findings.
  • Demonstrated knowledge of management information systems.

How to Apply: 
All candidates who desire to World Vision should send their applications and complete Curriculum Vitae, via email to wvujobs@wvi.org. Please address your application to the People and Culture Specialist (Recruitment) and do indicate the post title of the job you are applying for.

NB: Qualified female candidates are particularly encouraged to apply. However, only short listed candidates will be contacted.

Deadline: 31st July 2014

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Administrator Job Opportunity - Hanns R. Neumann Stiftung

Job Title: Administrator
Organisation: Hanns R. Neumann Stiftung Africa
Duty Station: Kampala, Uganda

About Hanns:
The Foundation "Hanns R. Neumann Stiftung Africa" implements projects to support the sustainable development of smallholder coffee farming communities. As a private foundation we do both: we support environmental programmes at our doorstep and run grassroots projects with smallholder coffee farmers all over the world.

Hanns’ aim is to help in the establishment of a more level playing field, improving working and living conditions and addressing the challenges on our planet associated with protecting natural resources, climate change and biodiversity.

Key Duties and Responsibilities: 
  • Carry out all secretarial and administrative duties as required by management.
  • Actively coordinate the logistics of the company vehicles and movement of the drivers.
  • Make sure that the maintenance and repair of all office equipment and machinery.
  • Support the finance department in the procurement of assets, stationery and supplies.
  • Organize and coordinate in and outside travel arrangements for staff, management and visitors.

Qualifications, Skills and Experience: 
  • The candidates should have a background and experience in Administration.
  • At least five years’ experience in a similar position.
  • Possession of a secretarial qualification is preferred but experience will be considered.
  • The candidate should be highly organized, disciplined and efficient, fluent in English, both written and spoken.
  • The applicants should also be computer literate.
  • The candidate must be a strong team player.

How to Apply: 
All candidates are encouraged to send their application letters, detailed CVs, and the names and contacts of three professional referees should preferably be submitted by e-mail to stella.amoding@hrnstiftung.org

NB: Only shortlisted candidates will be contacted.

Deadline: 31st July 2014 by 5PM

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274 A' Level No Experience Census Jobs - Data Processing Assistants

Organisation: Uganda Bureau of Statistics (UBOS) Census 2014
Reports to: Team Supervisors
Job Ref Number: UBOS/ NP&HC / 06/07/14
Duty Station: Kampala, Uganda

About UBOS:
The Government of Uganda (GoU), through the Uganda Bureau of Statistics (UBOS), will be undertaking the National Population and Housing Census 2014 Enumeration Exercise from 28th August to 6th September 2014 in accordance with the Uganda Bureau of Statistics Act, 1998. The Census 2014 results will provide bench-mark socio-demographic data at all administrative levels necessary for general administration and the planning process.

Key Duties and Responsibilities:  The Data Processing Assistants will be responsible for;
  • Capturing data manually (Key from Paper);
  • Editing and coding questionnaires;
  • Validating data;
  • Sorting and batching questionnaires; and
  • Performing any other duties as may be assigned by the Supervisor.

Qualifications, Skills and Experience: 
  • The Data Processing Assistant should hold at least a Uganda Advanced Level Certificate (“A” Level) or its equivalent; and
  • A minimum speed of 150 key strokes per minute.
  • Ability to work effectively with minimal supervision;
  • Ability to understand and follow oral and written directives; and
  • Possess the ability to communicate clearly and concisely, both orally and in writing.

How to Apply: 
All candidates should express their interest through Letter(s) of Application indicating the particular Job Title(s) of interest with its Reference Number in the Subject Line at the top of the first page of the letter(s). The Applicants should also attach comprehensive Curriculum Vitae(s), bearing contact addresses (including three referees with their mobile telephone numbers) as well as photocopies of the relevant certificates and testimonials.

The applications may be addressed and hand delivered or posted to:
The Deputy Executive Director – Corporate Services/National Census Coordinator.
Uganda Bureau of Statistics (UBOS),
Statistics House,
Plot 9, Colville Street,
P. O. Box 7186, Kampala, Uganda.

Alternatively, applications with typed letters and CVs as well as scanned academic and work testimonials may be uploaded onto the Bureau website through a dedicated Vacancies Applications Portal (VAP) at the website below.

Deadline: Friday 15th August, 2014 by 5.00pm.

For more of the latest Ugandan Jobs, Please visit http://www.theugandanjobline.com or follow us on facebook at http://www.facebook.com/UgandanJobline
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