Administration Officer UN Job Careers - United Nations World Food Programme (WFP)

Job Title:              Administration Officer

Organization: United Nations World Food Programme (WFP)

Duty Station:  Kampala, Uganda

Reports to: Head of Programme

Grade: NOB

About US:

The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. . Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has operations in various parts of the Country.

Job Summary: The Administration Officer will actively contribute to daily planning and delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.

Key Duties and Responsibilities:

• The jobholder evaluates and monitors administrative services and recommends changes in policies, systems and procedures to align with changing business needs and objectives.
• Implements WFP official systems in the office; drafts correspondence and internal procedural directives relating to administrative matters and ensure WFP’s administrative resources are fully and properly accounted for and that internal control systems are adequate and functioning.
• Assesses expenditure in administration for previous years; estimates new requirements and prepare budget plans for designated areas of work.
• Represents WFP-UGA CO in the Operations Management Team (UN Inter-Agency), on matters of Common interests.  Coordinates the implementation of UN Common services for efficiency, cost effectiveness and timeliness of operations and services.
• Participates in the Non-Food Items (NFI) Procurement Contracts Committee to evaluate all contracts for NFIs.  Assists in the negotiation of contracts with vendors and service providers to ensure cost-effective services, quality and timely service.
• Supervises staff in key Administrative areas listed below using the Results Based Management approach by reviewing staff PACE, training and development needs, staff performance Management, unit Performance statistics and the unit Work plan.
• Asset Management; Ensures proper custody of all WFP assets and compliance with WFP rules and regulations for all acquisitions, donations, transfers, disposals, loss and write-off.Ensures entries made in the Global Equipment Management System (GEMS) are reconciled to give a fair representation of the financial value of assets.Spot checks inventory items and verifies against the GEMS, recommends to the Local Property Survey Board (LPSB) for disposal and follow up insurance claims for any loss. Evaluates inventory status and transactions in the database; report anomalies and discrepancies for timely action.
• Fleet Management; Maintains an adequate and competent fleet; ensures reconciliation of accounts for fuel replenishment, vehicle maintenance and service, duty refund claims; and administers contractual agreements with fuel and garage companies by provision of supervisory support to the Senior Admin Assistant (Transport), and reconciling accounts with Procurement and Finance units.
• Stores Management; Ensures adequate stock of office supplies by reconciling receipts and issues. Spot checks items in stores to reconcile receipts, issues and re-order level; verify quarterly replenishment requests; reconciles quarterly replenishment orders against goods received notes.
• Office Equipment, Service and Maintenance; Generators are a Minimum Residential Security requirement (under MORSS), while other office equipment are operational requirements. Administers contractual agreements for service and maintenance of office Generators and other office machines including official mobile phones.
• Ensures protocol activities are well coordinated and assignments accomplished. Monitors the weekly activity matrix of Protocol activities to ensure proper coordination and accomplishment of tasks.
• Ensures proper management of staff travel, Registry and Official premises to verify expenditure allotment and accountability of WFP-UGA CO funds.
• Provides technical guidance and support to WFP sub offices.
• Prepares and analyzes monthly Administration reports.
• Manages the execution and renewal of Administration service contracts and lease agreements.
• Manages WFP Guest Houses and MoUs for UN Common services in Kotido, Moroto and other offices entitled for Guest House set up.

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations UN World Food Programme (WFP) Administration Officer job opportunity should hold a Masters degree in Business/Public Administration, or other relevant fields relating to office management and administration.
• Five years of professional experience with progressive responsibilities in the area of Administration is required.
• Previous experience in administrative environment with highly recognized private sector and/or Public Sector including multinational, and/or International is also required.
• Previous experience in dealing with Government Protocol Institutions would be an added advantage.
• Experience in Civil Engineering field would be an added advantage
• Has gained experience in administration.
• Has provided direction and instruction to more junior staff members within area of expertise.
• Computer Skills: Proficiency in MS Office (Word Processor, Excel Spreadsheet, Power Point, etc.).
• Language: Fluency in both oral and written communication in both English and Arabic.

Desired:

• Previous experience in administration.
• Has provided direction and instruction to more junior staff members within area of expertise.

Personal Competencies:

• Business Support Services & Reporting: Applies strong ability to identify country level requirements and develop customer focused solutions and action plans. Communicates data-based findings in a highly impactful way that is tailored to the audience.
• Internal Controls & Risk Management for Administration and Engineering: Demonstrates in-depth knowledge of internal controls and proper accounting procedures and systems to recommend improvements where necessary to address current weaknesses, mitigate risks to mission-critical WFP operations and maximise client satisfaction.
• Resource Management for Administration and Engineering: Oversees staffing for HQ and Field resources at the programme level, taking resource usage trends and forecasting data into account.
• Specialised Knowledge in Administrative Services: Applies advanced theoretical understanding of administration best practice, concepts and principles and thorough knowledge of WFP standards , processes and infrastructure to ensure continuous improvement in the provision of efficient and effective administration services, resolving complex issues as they arise.
• Customer Focus: Proactively monitors performance and delivers high quality service to meet the needs of customers, requesting customer feedback and taking ownership of customer problems that arise. Pre-empts needs of customers based on experience.

How to Apply:

All candidates who desire to join the United Nations World Food Programme are encouraged to submit their applications online at the link below.

Click Here

Deadline: 5^th June 2018

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Project Manager - OFSP UK NGO Jobs - Farm Africa

Job Title:           Project Manager - OFSP

Organization: Farm Africa

Duty Station: Soroti, Uganda

About US:

Farm Africa is an international non-governmental organization working to end hunger and bring prosperity to rural Africa. We work to increase the incomes and improve food security of smallholder farmers, pastoralists, agro-pastoralists, and forest dwellers in East Africa. A core part of our strategy is to ensure that our interventions are both economically sustainable and scalable. The systematic integration of market linkages in implementing programmes is crucial to our ability to scale our interventions cost-effectively. Farm Africa has the ambition to be the leading European NGO specialising in Agriculture, Natural Resource Management and Market Engagement.

About Project Nature & Job Summary:

During this 18-month fixed-term contract, the post-holder will be responsible for managing and delivering the second (and final) stage of a three year project to improve livelihoods and incomes of 1,000 farmers in Teso sub-region through developing the production and marketing of orange-flesh sweet potatoes (OFSP).  The main objectives of this project are:

• To increase the quantity and regularity of quality OFSP available for sale through improved planting, harvesting and post-harvest management practices
• To develop and strengthen OFSP processing and marketing channels for farmers in Serere district and across Teso sub-region. The post-holder will be based in Farm Africa’s Soroti office and will receive functional support from the Project Accountant & Administrator.

Key Duties and Responsibilities:

Project management and reporting including:

• Planning and ensuring the timely implementation of deliverables at project level, making sure that targeted results as defined in project plans are achieved in accordance with Farm Africa procedures and processes
• Carrying out quarterly reviews with the Country Director, Uganda (CD) highlighting progress of activities, expenditure and results against plans and forecasts
• Ensuring that project plans and budgets are revised and updated in line with the annual planning process, as well as in response to any changes in implementation or delivery timelines
• Ensuring timely delivery of high-quality quarterly and annual progress reports in line with Farm Africa and donor requirements
• With support from the Project Accountant & Administrator based in Soroti office, monitor expenditure rates in line with the project budget and sure timely submission of accurate and financial reports that are compliant with accounting procedures and processes
• In collaboration with the M&E team, developing and implementing a project monitoring and evaluation process, capturing project outcomes/impact and lessons learned
• Collecting, documenting and sharing project success stories, case studies, best practice and lessons learned in line with the requirements of Farm Africa’s communication’s team

Partner management including:

• Managing the relationship with project partner Soroti Sweet Potato Producers & Processors Association (SOSPPA), as per the Memorandum of Understanding (MoU) and project documents – ensuring compliance with fund disbursement and reporting requirements
• Ensuring that partner performance conforms to clearly defined expectations laid out in the MoU between Farm Africa and SOSPPA
• Conducting regular planning and review meetings with SOSPPA

Providing technical leadership and playing a hands-on role in delivering project activities including:

• Providing technical leadership and ensuring technical excellence in the delivery of project activities
• Overseeing delivery of extension services by the SOSPPA PCM, ensuring excellence in delivery standards in line with Farm Africa Approaches.
• Working with the PCM and SOSPPA team to ensure the that OFSP processing centre already constructed as part of the programme is well run and maintained, and appropriate business records kept and shared with the Farm Africa team for reporting purposes.
• Ensuring that the project is delivered (including partner activities) in line with donor guidelines and Farm Africa policies and procedures.

Supporting SOSPPA to develop a profitable OFSP processing and marketing enterprise by:

• Working from the initial Organisational Capacity Assessment of SOSPPA, highlight areas of weakness and work with SOSPPA leadership team to overcome them – with a particular focus on governance, and financial processes and systems.
• Working with the leadership team at SOSPPA to develop and implement a business plan
• Providing business development support and mentoring to the SOSPPA team.
• Working with Farm Africa’s Technical Manager for Markets & Value Chains to build the capacity of the SOSPPA team to build market linkages and manage contracted buyers.
• Working with the SOSPPA team to identify and implement a financial mechanism to incentivise/facilitate bulking of produce for onward sale

Networking and liaison with relevant Government agencies including:

• Ensuring that conditions necessary for the legal implementation of the project are met
• Maintaining a close working relationship with all relevant government partners both within and outside the project areas of operation.
• Ensuring that project implementation is informed by, and in keeping with, the local and national policy environment
• Managing and nurturing mutually beneficial partnerships with stakeholders, including service providers, local NGO’s and private sector companies
• In consultation with the CD, acting as an ambassador for Farm Africa; promoting the project and our broader programme of work, hosting visitors, speaking at workshops and conferences and meeting donors and other officials when required.

Qualifications, Skills and Experience: 

• The ideal candidate for the Farm Africa Project Manager – OFSP job placement must hold a Degree in Agricultural Marketing, Agricultural economics, Agribusiness, Cooperatives or related field
• At least three years’ experience of implementing agricultural marketing projects for individuals or groups
• Experience of engaging and mobilising rural communities in development programmes
• Experience of playing a hands-on role in supporting the growth of small agribusinesses or associations
• Good understanding of how small scale producers can be linked to the private sector or markets for their produce
• Experience of leading and inspiring others
• Experience of managing budgets
• Experience of producing content for donor reports
• Strong written and verbal communication skills
• Good working knowledge of Microsoft Office, in particular Word, Excel and PowerPoint
• Flexible and ‘can do’ attitude
• Able to work under own initiative with minimal supervision

Desirable

• Working for an INGO
• Fluency in Ateso
• Field experience in OFSP production and the OFSP value chain
• Experience of using gender disaggregated approaches for farmer outreach
• Experience of evidencing success for impact assessment and communications purposes
• Experience of managing monitoring and evaluation activities and fieldwork
• Experience of working in a remote setting
• Holder of a valid motorcycle permit (or willing to obtain one ahead of joining)

How to Apply:

All suitably qualified and interested candidates should send an updated CV, salary history, and a two-page supporting statement detailing how you meet the person specification to ugandarecruitment@farmafrica.org including ‘Project Manager - OFSP’ in the subject line.

NB: Please DO NOT send additional documents such as certificates and references with your application. Shortlisted candidates ONLY will be required to provide these documents during the interview process.  Interviews are expected to take place w/c 11th June2018 at Farm Africa's country office in Kampala. Only shortlisted candidates will be contacted.

Deadline: 6^th June 2018 by 5.00pm EAT

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Monitoring and Evaluation Officer NGO Jobs - Platform for Labour Action (PLA)

Job Title:  Monitoring and Evaluation Officer

Organisation: Platform for Labour Action (PLA)

Duty Station:  Kampala, Uganda

Reports to: Executive Director

About US:

Platform for Labour Action (PLA) is a national human rights civil society organization that was founded in 2000. PLA focuses on human rights and seeks to promote and protect the rights of the vulnerable and marginalised workers through empowerment of communities and the individual. Our target population include children in exploitative forms of work, children at risk of exploitation, informal sector workers infected and affected by HIV/AIDS, women and youth and workers earning below Ushs. 300,000/-  per month.

Job Summary: The Monitoring and Evaluation Officer will be responsible for designing, implementing and coordination of the Monitoring and evaluation systems and functions of PLA. Provides overall technical guidance in monitoring and evaluation systems, management, training, coaching, and mentoring key internal staff and external stakeholders in monitoring and evaluation.

Key Duties and Responsibilities: 

Take lead in designing and maintaining of PLA’s Monitoring and Evaluation framework

• Support development of program and project Log frames and theories of change.
• Assist in developing & maintaining program & project strategic designs & documents.
• Ensure and assist design, development of Implementation, Monitoring & Evaluation plans.

Take lead in designing and maintaining PLA’s Information Management System:

• Review and validate all internal and external M&E information and reports.
• Monitor work plan progress & ensure that activities are implemented as planned
• Ensure timely design of Monitoring & Evaluation tools for PLA’s Programs & projects.
• Ensure timely collection, analysis and utilization of M&E related Information.
• Ensure timely development of PLA’s quarterly & annual reports, & quarterly newsletter.
• Ensure timely reporting of program & project progress, and lessons to key stakeholders.

Take lead in maintaining monitoring and Evaluation information use and dissemination

• Ensure timely collection, analysis and utilization of M&E related Information.

Take lead in organizing and implementing Monitoring and Evaluation activities of PLA

• Take lead in undertaking situational and stakeholder analysis, reviews, baseline studies, monitoring, evaluation & Impact assessments for PLA’s programs & projects.
• Ensures feedback of M&E results to decision making processes in PLA at policy, program and project levels, and ensure follow up on all matters which require decisions and corrective

Build capacity of staff in developing, using and maintaining Monitoring and Evaluation systems by providing coaching and mentoring; and also recommend suitable training

• Conduct training sessions for staff on key areas of Monitoring, Evaluation and Learning.
• Take lead in preparing draft strategic work plans and annual work programs.
• Prepare and propose resource needs for PLA’s M&E needs.

Qualifications, Skills and Experience: 

• The Monitoring and Evaluation Officer should hold a Bachelor’s Degree in Social Sciences, Political science, Law, Development studies and Postgraduate in Monitoring and Evaluation. A Master’s degree training a plus.
• A minimum of three years of work experience with vulnerable groups (preferable with NGO) in areas of community empowerment, human rights, and development work.
• A good understanding of development in Uganda and at the international level.
• Sufficient understanding of issues of vulnerable and marginalized groups and delivery of quality services.
• Good programming, computer skills, good written and oral communication.
• Willingness to work at both national (policy) and grassroots level with vulnerable groups.
• Ability to work under minimum supervision as part of a multi-cultural and multidisciplinary team.
• Excellent interpersonal and communication skills
• Strong teamwork, flexibility, innovation and leadership skills
• Excellent computer skills
• Ability to analyse problems and make strategic decisions
• Ability to work independently with little supervision
• Passion, enthusiasm and interest in PLA’s mission, honest and trustworthy, willing to engage and support other programs
• Previous experience managing and improving an organization’s brand image
• Attention to detail and an ability to look at written materials from multiple stakeholder perspectives
• Excellent computer skills, with advance word processing and formatting experience
• Excellent time and project management skills with an attention to meeting deadlines; able to manage team toward deadlines as well
• Interest in and knowledge of labour related issues
• Understanding of Human Rights issues particularly those related to vulnerable marginalised workers.
• Experience working in a youthful, multicultural environment and volunteering
• The individuals must be result oriented, highly self-motivated, hardworking, have demonstrated analytical skills and be comfortable with a rapidly changing environment. Must exhibit professionalism, sense of good judgment and meet the needs of the position from time to time.

How to Apply: 

Application letter indicating minimum and maximum salary along with detailed curriculum vita, two letters of reference, and copies of relevant certificates sent to:

The Executive Director,

P.O. Box 9714 Kampala. Uganda

Email to: info@pla-uganda.org

Deadline: 31^st May 2018

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Consultancy Jobs for Audit Firms - External Audit of the Handicap International Federation (Uganda)

Job Title:        External Audit of the Handicap International Federation (Uganda)

Organization: Handicap International

Duty Station: Kampala, Uganda

About US:

Handicap International is an independent and impartial aid and development organisation working in situations of poverty and exclusion, conflict and disaster. We work alongside disabled and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. Handicap International is outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.

In October 2017, HI launched its new programme directed at the refugee response in Arua District, West Nile region. HI is currently implementing psychosocial support services, community-based rehabilitation, protection of persons with specific needs, and disability inclusion. These actions are implemented in Omugo Settlement, the extension of Rhino Camp Settlement where most new refugees are being settled, and Imvepi Settlement.

These actions comprise the four components of HI’s Uganda Refugee Response Strategy. Funding is secured until end December 2018. The total mission portfolio is 1.5 million EURO, implemented by a staff of 40. While current activities are limited to Arua District, HI intends to expand the scope to other refugee areas including other districts in Northern Uganda hosting South Sudanese refugee populations, and the Congolese refugee sites in Western Uganda. Furthermore, HI is launching a longer-term development project on Inclusive Health, and exploring other development opportunities in inclusive education and livelihoods.

HI is legally registered in Uganda having obtained the NGO Permit, the Certificate of Incorporation, and the Memorandum of Understanding from the Office of the Prime Minister. These legal documents are required to implement activities in Uganda. HI’s Head Office is in Kampala, and field operations are based in the office in Arua Town

Objective of the assignment

The objective of this assignment is to ensure that organisation's internal controls, processes, guidelines and policies are adequate, effective and in compliance with governmental requirements, industry standards and organisation’s policies; that reporting mechanisms prevent errors in financial statements.

Timing and duration

·         Applicant should detail needed timing and duration for the full completion of assignment.

·         Duration to be audited is financial year: 01/07/2017-30/06/2018

Methodology

·         The methodology will be detailed in the Engagement letter but should be indicated in the proposal document for prior review. The audit will be conducted in accordance with International Standards on Auditing (ISAs), as promulgated by the International Auditing and Assurance Standards Board (the “IAASB”).

·         As part of the exercise, the Auditor will consider, solely for the purpose of planning the audit and determining the nature, timing, and extent of audit procedures, the Project’s internal control over financial reporting.

·         In accordance with the ISAs the Auditor will communicate certain matters related to the conduct and results of the audit to those charged with governance. The Auditor will provide the final audit report and Management Letter at the end of the assignment.

Deliverables

·         Engagement letter by 25/06/2018

·         Draft report by 06/08/2018.

·         Final report and Management Letter by 20/08/2018

Support and resources to be provided

·         HI will provide logistical support including travel, accommodation and meals during fieldwork. All normal office facilities and supplies will be provided – but the Auditor will provide their own computer.

·         Contracting will be processed by the Finance, Admin and HR Manager and signed off by the Country Manager. We will provide all key project-related documents such as are necessary to perform the assignment, prior to the start of the exercise. The Finance, Admin and HR Manager will work closely with the Auditor and play a logistical support role during the exercise.

Key documents and sources of information to be consulted

Information and key documents will be provided upon assignment. In case any additional information will be needed to Audit firm in order to complete their offer email from “Contact details” to be contacted.

Qualifications:

To apply, you must be a Registered Audit Firm that has worked with International NGOs on similar assignment and registered with ICPA Uganda.

How to Apply:

Interested firms are required to submit detailed technical and financial proposals to undertake the assignment, to: e.fuks@hi.org with subject “HI UG External audit FY 2018-2018” 5 p.m. (Uganda time) on 15th June 2018. Enquiries may be directed to the same e-mail address. No applications send in hard copies will be considered.

NB: Please note that this is a competitive process and only the successful firm will be contacted. No phone calls.

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No Experience Junior Accountant NGO Jobs - AVSI Foundation

Job Title:             Junior Accountant

Organisation: AVSI Foundation

Duty Station:  Kampala with field missions (Arua and Gulu), Uganda

Reports to: Operation Manager and Country Representative

About US:

AVSI Foundation, an NGO created in 1972, carries out cooperation projects for development, with particular emphasis on education. In its work, its attention is focused on the defense and promotion of the dignity of the person, the cornerstone of every project. We work all around the world thanks to a network of 35 founding members and more than 700 partners. AVSI Foundation works towards development that is sustainable and capable of responding to the real needs of people, inspired by the Social Teaching of the Catholic Church.

Job Summary: The Junior Accountant will ensure adherence to AVSI’s and donors financial and administrative procedures regarding two projects funded by AICS (Agenzia Italiana Cooperazione allo Sviluppo)

Key Duties and Responsibilities: 

• Ensure that project procurements procedures and accountability documents meet donor compliance requirements;
• Provide the field administration with the necessary support to ensure appropriate AVSI administrative, financial and logistics systems/procedures are in place, maintained and adhered;
• Support field sites in the timely preparation of projected expenditures each month (cash book management) and prepare monthly Financial Planning and reports using both NAVISION and donor primanota;
• Support Programme Managers in accurate budget control and financial management at project sites are in line with relevant project proposals;
• Support partner administrations in the adherence to donor requirements and procedures and if necessary provide technical assistance;
• Prepare interim and end of the project financial reports;
• Oversee budgets revision/realignments for submission to donors and provide advice and assistance where necessary;
• Ensure that an overview of project spending and financial reporting is maintained and provide advice and assistance whenever required;
• Translate all the necessary accounting documents;

Qualifications, Skills and Experience:

• The AVSI Foundation Junior Accountant should preferably hold a University degree in Business Administration, Economics or equivalent
• Proficient knowledge of English (written and oral)
• Proficient knowledge of the standard IT software
• Strong capacities of financial management and planning
• Leadership and training skills
• Managing and organizational skills
• Previous experience with NGO is desired

How to Apply:

All applicants are encouraged to send their updated CVs (in the format you can find in the previous section) by email to humanresource@avsi.org Please, specify in the subject of the mail the code of the position you are applying for. Only short-listed candidates will be contacted.

Code: 2218-JUNACC-UGA

Include also:

• Name, position and contacts (telephone and mail) of two referees.
• First date of availability to take up place in the field.

Deadline: 6^th June 2018

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