2 No Experience Data Entry Officer NGO Job Opportunities - African Field Epidemiology Network (AFENET)

Job Title:      Data Entry Officers (2 Fresher Job Opportunities)

Organisation: African Field Epidemiology Network (AFENET)

Duty Station: Uganda

About US:

The African Field Epidemiology Network (AFENET) is a not for profit, networking alliance and service organization that brings together field epidemiology training programs (FETPs) across Africa working side by side with Ministries of Health, regional and international partners. AFENET works to strengthen epidemiology and disease surveillance capabilities of African countries that are critical to meeting the requirements of the Integrated Disease Surveillance and Response (IDSR) strategy and the International Health Regulations (IHR).

About Project:

The African Field Epidemiology Network (AFENET) was on 1 April 2016 awarded a five year Cooperative Agreement (CoAg) to support the Uganda Ministry of Health (MOH) to strengthen its capacity to execute core public health functions through embedded technical assistance. The CoAg titled “Strengthen Uganda Ministry of Health Capacity to Execute its Essential Public Health Functions through Provision of Technical Assistance, Public Health Workforce Development and Institutional Capacity- Building in the Republic of Uganda under the President’s Emergency Plan for AIDS Relief (PEPFAR)” is in its fourth year of implementation whose budget period expires on 30th September 2020.

Job Summary:    The Data Entry Officer will ensure timely, accurate and complete capture of EID/VL Data in the laboratory information systems to support efficient testing and result reporting and program M&E.

Key Duties and Responsibilities:  

·        Ensure timely, complete and accurate data capture in the VL/EID information system to support laboratory efficiency in the service delivery

·        Ensure all dispatch forms are organised according to specimen location or reception ID

·        Sort out forms with incomplete mandatory information for the data quality supervisor to follow up

·        Perform data entry using the laboratory information system interface following the location/reception ID to ensure first come first serve basis

·        Review the data entered and edit any typing error and save the records laboratory information system

·        Transcribe the systems generated lab accession number on the source data form

·        Rearrange the forms from the different data entry points if order of the location/reception ID and return to sample approval section

·        Participate in data cleaning exercise as and when directed by data quality supervisor

·        Perform data entry for EID infant follow up forms and for any customer satisfaction survey exercises

·        Participate in data processing and analysis as and when directed by the data quality supervisor to generate performance and quality indicator reports

·        Coordinates data entry activities with other organizational units. Represents unit at meetings and on committees.

Qualifications, Skills and Experience:

·        The applicant must hold a Bachelor’s degree in Computer Science, Information Technology, information science, information systems, health sciences.

·        Good interpersonal and communication skills, Analytical and critical thinking, Innovative and creative, Computer literate, flexible and reliable, self-driven, positive view on timelines and people oriented.

·        Proficiency in Access, Microsoft Word, Excel, PowerPoint;

How to Apply:

All suitably qualified and interested candidates should submit their Application Letters detailing their experiences and skills, Curriculum Vitae, copies of relevant academic documents and 3 references online to:

The Human Resource Office,

African Field Epidemiology Network (AFENET)

Email: sec@afenet.net

Deadline: 10^th July 2020 by close of business 5:30 pm

NB: Only successful candidates shall be contacted for an interview.

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Fresher Receptionist and Administrator Job Opportunities - Strategic Initiative for Women in the Horn of Africa (SIHA)

Job Title:    Receptionist and Administrator

Organization: Strategic Initiative for Women in the Horn of Africa (SIHA)

Duty Station: Kampala, Uganda

About US:

The Strategic Initiative for Women in the Horn of Africa (SIHA) is a coalition of civil society organizations from Sudan, South Sudan, Uganda, Eritrea, Ethiopia, Djibouti, Somalia and Somaliland. SIHA was founded in 1995 by a collection of women's groups with the view of strengthening the capacities of women organizations in the Horn of Africa countries. SIHA advocates for social change and gender equality for men and women in the Horn region and works specifically on: gender equality, women rights activism, women economic empowerment, eliminating violence against women and girls, promoting human rights, peace building and conflict transformation, enhancing women’s leadership and political participation and the production and dissemination of knowledge.

Job Summary:  The Receptionist and Administrator will work in providing reception and administration work. S/he will work closely with SIHA HR, Procurement and Finance teams. The R&A will provide support to SIHA staff and will be the initial contact for the organization with service providers, partners and members. In the course of this work, the ‘R&A’ will receive mentoring in methods for sustaining a dynamic organization, while providing support as requested to other SIHA staff.

Qualifications, Skills and Experience:

·       Bachelors degree in Business Administration, Public Administration, social sciences or any courses in the related fields.

·       Ability to effectively use computer software including Microsoft Outlook, Word, Excel and HR software

·       Familiarity with labor laws

·       Good analysis and writing skills;

·       Excellent command of English and excellent communication skills.

·       Proven organizational skills, including the ability to manage priorities, work under pressure and meet tight deadlines;

·       Strong sense of initiative and ability to work independently;

·       Willingness to work extra hours when workloads are at peak.

·       Knowledge of office management systems and procedures

·       Excellent time management skills and ability to multi-task and prioritize work

·       Attention to detail and problem solving skills

·       Strong organizational and planning skills

·       The candidate must have at least 3 years of experience in the field of administration reception and public relations. Understanding of filing systems, strong computer and typing skills able to use excel application effectively. S/he must have strong organizational skills, strong training and background in office management.

·       Commitment to women’s rights and gender equality is essential, as is a strong sense of initiative, ability to learn rapidly, and flexibility in times of increased workload, deadlines, etc.

How to Apply:

All Interested Candidates are asked to provide their current CV and Cover Letter, expressing her/his motivation in applying and relevant experience/expertise, to SIHA’s Human Resources Department humanresourcesiha@gmail.com  

Please enter “Application Materials: Receptionist and Administrator” in the subject line.

Due to the anticipated volume of applications, please note that SIHA will contact only shortlisted candidates. We thank you for your interest in joining SIHA!

Deadline: 10^th July 2020

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Fresher UN Job Opportunities - Assistant Community Based Protection Officer - United Nations High Commissioner for Refugees (UNHCR)

Job Title:      Assistant Community Based Protection Officer

Organisation: United Nations High Commissioner for Refugees (UNHCR)

Duty Station: Uganda

Vacancy Notice: Internal/ External Vacancy notice 006/Temp/2020

Position Number: T/02/006/20

Position Grade: NO-A

About US:

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.

Job Summary:  The Assistant Community-Based Protection Officer is a member of the Protection Unit in a Country Operation and may report to the Protection Officer, Community-Based Protection Officer, or another more senior staff member in the Protection Unit. Under the overall direction of the Protection Unit, and in coordination with other UNHCR staff, government, NGO partners and other stakeholders, the Assistant Community-Based Protection Officer works directly with communities of concern to identify the risks they face and to leverage their capacities to protect themselves, their families and communities. The incumbent may have direct supervisory responsibility for part of the protection and/or support staff and supports the application of community-based protection standards, operational procedures and practices in community-based protection delivery at the field level. To fulfil this role the Assistant Community-Based Protection Officer is required to spend a substantial percentage of the workday outside the office, building and maintaining networks within communities of persons of concern (PoC). The development and maintenance of constructive relationships with PoC that measurably impact and enhance protection planning, programming and results form the core of the work of the incumbent. S/he also supports the designing of a community-based protection strategy by ensuring that it is based on consultation with PoC

Key Duties and Responsibilities:  

·        Act as focal point of the Uganda operation for the Regional Peace-building Programme for South Sudanese Refugee Youth, and coordinate programme activities within the Uganda operation in close coordination with concerned Sub-Offices and CO Kampala and liaise with the Regional Bureau Peace-building Team and consultants as required.

·        Coordinate mapping of ongoing peacebuilding and youth activities [including technical and vocational training and training (TVET), education, child protection, community-based protection, mental health and psychosocial support] and assessment of gaps with support of the Regional Bureau Team.

·        Coordinate mapping of South Sudanese refugee youth groups, while ensuring a representation of a diverse mix of gender, ethnic groups and clans / sub-clans, and educational achievement.

·        Ensure coordination of the Programme with other activities for youth at field level, and identify synergies and potential partnerships with other actors on the ground

·        Supervise the day-to-day activities of the Mentor Trainers (MTs) who are engaged through the Programme, including monitoring work plans and performance

·        Coordinate recruitment of refugee youth peacebuilder trainees with the MTs, including leading efforts to include and incorporate out-of-school, non-elite female and male youth

·        Facilitate assessment and evaluation work for the Programme, including longitudinal study conducted by partner institution

·        Oversee the Youth Peace-building Project fund and activities under the Programme

·        Serve as an advocate for the Programme, both internally within UNHCR and externally

·        Support community-based structures and youth groups to develop and implement community-led initiatives for youth empowerment and peace-building

·        Perform other related duties as required.

Qualifications, Skills and Experience:

·        The ideal candidate for the United Nations High Commissioner for Refugees (UNHCR) Assistant Community Based Protection Officer job opportunity should hold an undergraduate degree in the field of international development, cultural studies, human rights, international social work, social science, political science, anthropology, international law or another relevant field

·        One year of previous job experience in the areas of community services, social work (e.g., gender, SGBV programs, women’s empowerment and protection, work with refugees) or/and human rights or related tasks in government, NGO or international organisation is required.

·        Knowledge of English is required.

·        Proven communication skills, both oral and written and demonstrated knowledge of community communication and engagement approaches is desirable.

·        Understanding of and demonstrated competencies in forced displacement and protection, particularly SGBV prevention and response, child protection, education, gender equality, and the application of the Age, Gender and Diversity Policy is desirable.

·        Judgement and Decision Making

·        Managing Resources

·        Stakeholder Management

·        Planning and Organizing

·        Political Awareness

How to Apply:

If interested in joining the United Nations High Commissioner for Refugees (UNHCR) in the aforementioned capacity, please click on link below to visit website and create profile or express interest if you already have a profile on the UN system.

Click Here

Deadline: 5^th July 2020

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2 Project Officer Job Placements - Community Empowerment for Rural Development (CEFORD)

Job Title:    Project Officer (2 Job Placements)

Organization: Community Empowerment for Rural Development (CEFORD)

Duty Station: Uganda

Reports to: Project Coordinator

About US:

Community Empowerment for Rural Development (CEFORD) is a leading, not for profit

Non Governmental Organization (NGO) in West Nile, registered with the National NGO

Board and operating in West Nile (Uganda)

Job Summary:  The Project Officer will facilitate the development and implementation of CEFORD project activities at community level in line with Area Work Plans

Ensure timely preparation of progress reports and accountabilities

Key Duties and Responsibilities: 

·       Develop work plans for implementation of CEFORD project activities in area of operation;

·       Implement, monitor and evaluate project activities;

·       Train/mentor the Field staff under your supervision

·       Participate in research including baseline and other surveys, and needs assessment of community development demands and expectations;

·       Provide technical support to the target community groups;

·       Prepare and submit quality progress reports on implementation as per agreed schedules with the Project Coordinator;

·       Contribute to strengthening of CEFORD-Community relations and positive image;

·       Perform any other duties and responsibilities that may be assigned by the Project Coordinator.

Qualifications, Skills and Experience:

·       The ideal applicant must hold a Diploma/Degree in Agriculture, Social Work, Development studies

·       Certificate in Counselling, Health Science, Project Planning and Management is an added advantage.

·       At least two years working experience (preferably with a civil society organization) in Rural Development Programme, Agriculture and Institutional Capacity Building; Experience working in refugee setting an added advantage.

·       Computer literate: MS applications (Word, Excel, PowerPoint)

·       High level of integrity, commitment, strong report writing, analytical and communication skills, knowledge of participatory approaches..

·       Must be self supervised, able to work extra hours and willingness to adhere to organization values.

·       Sensitivity to the needs and priorities of different sectors of the community; traditions, culture, beliefs and refugee/host community hierarchical structures

·       Strong community mobilization skills

·       Strong communication skills, knowledge of local languages in area of preference (Aringa), knowledge of Arabic or any of the refugees’ language an added advantage.

·       Ability to ride motorcycle and valid riding permit is a MUST

How to Apply:

Due to the COVID-19 Pandemic, only online applications shall be received. Indicate clearly the position applied for and District of preference in the Subject.

Applications should include Cover Letter, Detailed CV and contacts of 3 referees including day telephone numbers, should be addressed to:

The Executive Director – CEFORD

P.O. Box 303

Arua

E-mail: ceford.recruitment@gmail.com

Only short listed candidates will be contacted

Note: Women are encouraged to apply.

Deadline: 7^th July 2020 at 4:00 pm

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3 Finance Manager NGO Job Placements - Uganda Red Cross Society (URCS)

Job Title:    Finance Manager (3 Job Placements)

Organization: Uganda Red Cross Society (URCS)

Duty Station: Uganda

Grade UR 4

Reports to:  Director Finance

About US:

Uganda Red Cross Society (URCS) is the leading National Humanitarian Organization in Uganda and a member of the International Red Cross and Red Crescent Movement.

Job Summary:  The Finance Manager – will provide transactional, administrative and compliance (statutory, tax) support services. The Manager will also strengthen and improve the finance and accounting function, processes and procedures, internal controls and provision of information for management decision making, and conduct financial risk management.

Key Duties and Responsibilities: 

Reporting and Project Financial Management

·       Supervise and review the work of project focal persons.

·       Prepare financial statements and management accounts.

·       Managing Payments, Payroll and Compliancet

·       Oversee the proper and prompt preparation of the payroll.

·       Promptly submit statutory returns to the URA, NSSF, and Local Government.

·       Ensure compliance with financial policies, procedures, grant conditions, and donor’s financial requirements.

·       Determine terminal benefits for the exiting staff as per URCS policies.

·       Review payments vouchers and confirm that they have the requisite support documents

·       Make sure finance personnel file financial documents and records promptly by following URCS’s document management system procedures

·       Ensure timely disbursements of funds to field offices and branches.

Management of Accountabilities and Monitoring of Budgets

·       Prepare and share working advance report. After that, distribute it to the Director Finance and the budget holders.

·       Support the finance team in ensuring that the programme managers/project managers submit accountabilities that are appropriately supported.

·       Actively partake in budget planning and provide technical, budgetary advice to departments.

Staff Performance management and development

·       Engage finance personnel and consent on their performance agreements (objective setting forms).

·       Conduct supervisory reviews to assess staff performance and address performance issues.

·       Identify causes of staffs’ performance deficiencies. Put poorly performing personnel on performance improvement plans.

·       Prepare and submit an assessment of own performance based on the key performance indicators for the Finance Manager duties. Submit the results to the Director Finance.

·       Mentor staff through URCS’s succession planning arrangements, so that these staff can take over this role in the absence or exit of the Finance Manager

Branch Financial Management Supervision

·       Monitor how incomes from IGAs are collected, accounted for, recorded, and accuracy of remittance of such incomes to head-office.

·       Make sure that branch offices manage assets appropriately.

Financial Risk Management

·       Partake in the implementation of the risk management process for the department.

·       Ensure that financial controls are implemented and that they remain relevant - through suggesting modifications to them - so they can continually mitigate financial risks adequately

·       Carry out other duties as assigned by the supervisor.

Qualifications, Skills and Experience:

·       The ideal candidate must hold at least a Bachelor’s Degree in Accounting, Finance, Commerce, Statistics or a finance related field from a reputable institution;

·       Certified Professional Accountancy qualification;  i.e.; ACCA, CIMA, CPA or a Master’s Degree in Accounting from a recognized institution is desirable.

·       At least two years of work in a similar role

·       Experience in Navision Accounting System is essential but not a prerequisite.

·       Experience in other financial management software’s

·       Excellent training and communication skills, ability to train and communicate/interact with multidisciplinary teams (Finance/Admin/Logistic staff, Head of Offices, Program/Project Managers, Internal/External auditors, etc.)

·       Excellent English communication and reporting skills

·       Highly skilled in finance and administrative procedures with the ability to prioritize and handle multiple tasks, and to maintain a high-quality standard when working under time pressure

·       Ability to lead and manage personnel, pro-active approach to work and problem solving and attention to detail

·       Social maturity and courtesy, high integrity and a strong sense of confidentiality

·       Strong motivation and commitment to learn and take on new and challenging tasks as opportunities arise.

How to Apply:

Please send your filled application form, Download Here and attach your academic transcripts and certificates. The filled application forms and academic transcripts and certificates can be e-mailed or hand delivered, and or by post to:

The Secretary General,

Uganda Red Cross Society,

Plot 551/555 Rubaga Road,

P.O. Box 494, Kampala, Uganda.

Email: vacancies@redcrossug.org

Applications from suitable persons to be considered for appointment in the outlined positions are hereby invited. All applicants should adhere to the Red Cross Principles. URCS is an equal opportunities employer mindful of gender balance in its establishment.

Due to large volumes of applications; only short listed candidates shall be contacted. Canvassing shall lead to automatic disqualification.

Deadline: Monday 13^th July 2020 at 5:00pm

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