2 Fresher Administrative Assistant Front Office Job Opportunities - Uganda Investment Authority (UIA)

Job Title:         Administrative Assistant Front Office (2 Fresher Jobs)

Organization: Uganda Investment Authority (UIA)

Duty Station: Kampala, Uganda

Reports to: Deputy Director Human Resource & Administration

About US:

Uganda Investment Authority (UIA) was set up under the Investment Code 1991 is a statutory agency mandated to initiate and support measures that enhance investment in Uganda and to advise Government on appropriate policies conducive for Investment promotion and growth.

Job Summary:  The Administrative Assistant Front Office will be responsible for: handling front office reception and administration duties, including receiving visitors, answering phones calls, sorting and distributing incoming mails and operating the switchboard.

Key Duties and Responsibilities: 

• Tasked with receiving visitors and greeting them warmly and making sure they are comfortable and directing them to the appropriate officers.
• Notifying appropriate staff about the visitor arrivals.
• Handling all official incoming and outgoing telephones calls at the switchboard and directing them to the intended recipients
• Ensuring that the front office is clean and tidy at all times Assist in keeping the front office area clean and tidy, at all times
• Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail
• Receive, sort, record  and dispatch  daily mail/deliveries to the intended recipients
• Develop and maintain a current and accurate filing system
• Open and date stamp all general correspondences.
• Provide basic information available in pamphlets, brochures and other materials

Qualifications, Skills and Experience: 

• The ideal candidate for the Uganda Investment Authority (UIA) Administrative Assistant Front Office job must hold a degree in Social Sciences, Business Administration, Social Work and Social Administration, Psychology and other related disciplines from a recognized institution.
• A minimum of two years’ experience in a customer-centric role at a front office in a reputable institution
• Good organizational and planning skills.
• Communication and listening skills
• Good time management
• Ability to work long hours.
• Dependable
• Interpersonal skills
• Problem-solving abilities
• Decision-making skills
• Positive attitude
• Professional personal presentation
• Customer service orientation
• Information management

How to Apply:

All candidates should send their applications with comprehensive  CVs, copies of certificates and/or testimonials  together with the applicant’s telephone contact, names, addresses and telephone numbers of three referees should be hand delivered  to;

The Executive Director

Uganda Investment Authority

P.O. Box 7418, Kampala.

Deadline: 29^th September, 2018

Note: Only shortlisted applicants will be contacted for interviews. Any form of canvassing will lead to automatic disqualification. Uganda Investment Authority is an equal opportunity employer.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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Several Manager of District Jobs - EarthEnable Uganda

Job Title:         Manager of Districts (Several Jobs)

Organization: EarthEnable Uganda

Duty Station: Positions available in districts throughout Eastern Uganda, Uganda

Reports to: Uganda Managing Director

About US:

At EarthEnable, we believe that our clients deserve our very best, that morning high-fives are the best way to start the day, and that the best ideas could come from any part of the company. We celebrate each other's wins, learn from our setbacks, and are deeply proud of the impact we make every day. We believe that a clean, dust-free floor means more than living in a healthy home. It means pride and dignity in the place our customers most treasure: their homes. Being a part of our team means more than building floors: it means building an organization and building a better future for rural families.

What We Do

EarthEnable is transforming the way people live, by making homes healthier for families across EastAfrica. 65% of Ugandans live in homes with dirt floors which are dusty, unsanitary, and fertile breeding grounds for parasites and germs. While replacing a dirt floor with concrete has significant health benefits (e.g. reducing diarrhea by 50% and parasitic infections by 80%), concrete is unaffordable for many who need it.

EarthEnable addresses this pressing and ubiquitous problem by selling high-quality, earthen floorsthat are 70% cheaper than concrete with 90% less embedded energy. Earthen floors are already prevalent in modern homes in the United States and are composed of natural materials (gravel, clay, sand, and laterite). EarthEnable trains and hires local masons to install the floors which are sealed using a proprietary drying oil that makes them waterproof, strong, and polished.

Job Summary:  We are looking for an experienced and organized District Manager who will lead day-to-day operations in and strategize for scaling within a district. The job will involve overseeing office and field operations (in construction and sales), managing the district budget, and providing regular input to the district team as well as senior management to hone and improve EarthEnable's service delivery within the district. The primary role of the District Manager is to coordinate the work of the district team, and to build their capacity for even higher achievement. This District Manager will receive supervision and guidance from the Uganda Managing Director. This is a field-oriented leadership position, with a consistent blend of office and fieldwork. The successful candidate will be willing to get his or her hands dirty and work closely with masons and sales reps, while having an eye for the bigger picture and growth projections of the company. We are looking for someone who is adept at detailed planning, a quick learner, and an entrepreneurial self- starter.

Key Duties and Responsibilities: 

Strategic Planning and Execution

·         Work with Uganda Managing Director to develop scale strategy and set operational, sales, and financial targets for the district

·         Manage execution of strategy in marketing, sales, construction and ensure strategies are aligned and coordinated across departments to avoid inconsistencies or overlap in work streams within the district

·         Take ownership of all district-specific projects and deliverables

·         Get out to customer sites to ensure adequate communication of messages and efficient construction procedures at least once a week

·         Actively seek the support of department managers for systems development, team capacity building, and problem solving

Financial Management

·         Ultimate profit and loss responsibility for the district: drive revenue to cover operational costs, working closely with the finance department to analyze budgets and actuals across various units

·         Ensure fiscal responsibility in all the district's budgets and spending, prioritizing cost cutting and cost saving

District Oversight

·         Together with the district staff and senior management, set targets for all departments

·         Ensure that the district is reaching those targets

·         Report regularly to the senior management team, including participation in management meetings at the head office

·         Build capacity of the district staff to lead their functions independently through active management, teaching, and support

Qualifications, Skills and Experience: 

·         5+ years of experience with at least 2-5 years of experience in a management role (general management preferred) - entry level candidates should not apply

·         Experience in at least two different functions (sales and marketing, finance, construction, customer care, etc.)

·         A Bachelor's degree, preferably in business administration, project management, logistics and operations, or engineering

·         Passionate about EarthEnable's impact and committed to making a difference in the lives of rural Ugandans

·         Clear communication skills

·         Excellent managerial skills with a strong drive to develop the capacity of others and to motivate them

·         Strong teaching skills and patience as a manager, coach, and teacher, analytical and critical thinker with a strong ability to problem-solve and to coach others to do so

·         Able to make clear reports and presentations both to lower-level staff and senior managers

·         Strong knowledge of MS Office (especially Excel) Flexible and adaptable; equally comfortable in a rural village building a floor, at an office training staff, and in the Mayor's office.

·         Ability to work on and keep track of a variety of tasks at the same time; excellent time management skills

·         Experience with a social enterprise or for-profit companies preferred

·         Ability to work highly independently

·         Positive, can-do attitude

·         Honest and responsible

·         Fluent in Luganda or Lusoga and English

How to Apply:

All suitably qualified candidates should apply online at the link below and include in their  cover letters, please state what excites you most about this role, and what you think will be most challenging about it.

Click Here

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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Several Fresh Graduate Jobs - Leadership Training Programme (LTP) - Medical Access Uganda Limited (MAUL)

Job Title:        Leadership Training Programme (LTP) – Several Fresh Graduate Jobs

Organisation: Medical Access Uganda Limited (MAUL)

Duty Station: Kampala, Uganda

About US:

Medical Access’ mission is to enhance human health by providing efficient and sustainable health care supply chain management solutions. For the last 20 years Medical Access has been delivering life saving medicines to the people of Uganda.

Job Summary: The Leadership Training Programme (LTP) is our graduate development initiative that offers talented graduates the opportunity to work in health care supply chain management at Medical Access and related affiliates. The Programme is designed to prepare the next generation of leaders. At MAUL, we welcome highly talented fresh graduates who are resourceful; innovative and daring to excel in whatever they do, so as to make a real contribution to our winning team. Successful candidates will get an opportunity to train in areas including; Supply Chain Management, Quality Assurance, Database Management and Programing, Finance, Health Systems Strengthening, Laboratory Supply Chain Management, Procurement, Monitoring & Evaluation, Sales and Marketing.

Key Duties and Responsibilities:  

• Our programme provides hands-on experience in the above field and graduates gain valuable experience that can qualify them for a wealth of many exciting opportunities within our company and the job market.
• You will be joining a highly professional team inspired by working in a highly dynamic environment. Our company values are embedded in whatever we do and define who we are and how we work and relate with each other.
• If you have what it takes and seek stimulating challenges in the supply chain management business, this is the perfect opportunity for you to join the winning team.

Qualifications, Skills and Experience:

• The competition for places in our graduate programme is strong, so applicants need to demonstrate a history of academic excellence. We are looking for graduates with a degree in Computer Science with interest in Programming, Procurement & Supply Chain Management, Chemistry, Biochemistry, Pharmacy, Veterinary Medicine, Laboratory, Finance, Accounting and Commerce. Interested candidates should have graduated either within the last two years or just finished university. 

Personal Attributes

• Talented and highly motivated;
• Excellent communicator, strategic thinker and problem solver;
• Team player, flexible, adaptable and resourceful;
• Ability to multi-task and prioritize.

How to Apply:

The candidates should send complete applications with application letters, CVs and copies of academic documents via Email to: hr@medicalaccess.co.ug. The above documents should be scanned and attached to the email as one PDF document. Applications should have the applicant’s name in the subject line. 

Or Hand deliver to;

The Human Resources Manager,   

Medical Access Uganda Limited,

Plot 26, Nakasero Road, Kampala.  Uganda

Tel; 0312 207300

Deadline: 21^st September 2018 by 5:00PM

NB: Medical Access Uganda Limited (MAUL) is an equal opportunity employer and does not in any way encourage or facilitate any form of canvassing for jobs, solicit for money, gifts from anyone that is applying for a job. Should anyone contact you for any money or gift to procure a vacancy, they MUST be immediately reported to the relevant authorities.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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Cashier (Fresher Diploma Jobs) - ACTED

Job Title:        Cashier (Fresher Diploma Jobs)

Organisation: ACTED 

Duty Station: ACTED Kampala, Uganda

About US:

ACTED is a non-governmental organization created in 1993. Independent, private and not-for-profit, ACTED respects a strict political and religious impartiality and operates according to non-discrimination and transparency principles. ACTED’s vocation is to support vulnerable populations worldwide and to accompany them in the construction of a better future. The programmes implemented by ACTED in Africa, Asia, Middle East and Latin America/Caribbean, aim at addressing the needs of the populations affected by wars, natural catastrophes and/or economic and social crisis. ACTED has been present in Uganda since 2007, and currently implements its interventions in Karamoja, West Nile, South West and Northern Uganda.

Job Summary:  The Cashier is accountable for the following;

·         Respect and follow-up the ACTED’s financial procedures;

·         Dealing with transfers and exchanges of money;

·         Petty cash management

·         Cash flow follow-up (PRATIC)

Key Duties and Responsibilities: 

General Responsibilities:

The Cashier is accountable for the safe.

Daily Basis:

·         Every day: ensure of having daily exchange rates of currency;

·         Voucher & Cashbook: filling of voucher(s) & registration of voucher in cashbook;

·         Payment: make payments for all items and services which have been approved by the Area Coordinator;

·         Safe & Cashbook checking: at the end of each day, the cashbook and the safe should be checked and the balance should correspond;

·         Money Exchange Dealing: whenever needed, change money for the cashbooks and register it in cashbook;

·         Money Transfer Dealing: registration and exchange of voucher reference between Country Office and area;

Monthly Basis:

·         At the end of each month: the balance in the cashbook and in the safe should be checked and the cash checking statement should be established and signed by the cashier and his area coordinator;

·         Vouchers: quality of vouchers should be checked by the Cashier at the end of each months

·         Cashbook & SAGA: cashbook and SAGA should be checked before closing the accounting month;

·         Advances: ensure the clearance of all advances for the staff, before paying the salary;

Qualifications, Skills and Experience: 

·         The ideal candidate for the ACTED Cashier job vacancy must hold a Diploma in Business Administration and other business related studies. Minimum a certificate in accountancy or book keeping.

·         One year working experience in the similar position.

·         Knowledge of SAGA accounting software is an added advantage.

·         Fluency in English Language is a Must.

·         Computer literacy skills

How to Apply:

All suitably qualified and interested candidates are invited to send their applications accompanied by detailed CV and daytime telephone numbers of three professional referees to Uganda.jobs@acted.org.

Note:

·         The subject line should read Cashier Intern

·         Applications materials are not returnable and never apply using your original documents

·         Only short listed candidates will be contacted. Short listed candidates will attend an interview and test

 Deadline:  24^th September 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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Quality Assurance Officer Jobs - Edes & Associates

Job Title:               Quality Assurance Officer

Organisation: Edes & Associates

Duty Station: Kampala, Uganda

Reports to: Executive Director

About US:

Edes & Associates is a global professional services firm, providing quality, tailored and innovative audit, assurance and advisory services to both public and private sector institutions at local and international level. The firm’s expertise in financial management and project management consultancy and advisory work in developing economies is unrivaled. With offices in Kampala, Abuja and London and an extensive network of associate consulting firms worldwide, Edes & Associates is able to swiftly mobilise multi-disciplinary expert teams in several countries to assist you and your business. They are recruiting for a client who is committed to improving lives through providing efficient and sustainable health care supply chain management solutions through delivering life-saving medicines equipment and other medical supplies to over two million Ugandans.

Job Summary:  The Quality Assurance Officer will mainly develop proactive approaches quality assurance to certify that quality policies, procedures, programs and systems meet applicable regulatory requirements and are consistent with internal Quality Assurance goals, initiatives and meet requirements on donor supported projects.

Key Duties and Responsibilities: 

• Implement Quality Assurance Quality Management System policy and procedures.
• Ensure product sampling, documentation and submission of samples to prequalified quality control laboratories.
• Track and investigate product complaint handling. investigations and reporting.
• Develop and share monthly reports on product quality assurance with Management.
• Support the ISO Quality Assurance team in planning and implementation of 150 activities.
• Participate in eGMP inspection of suppliers‘ plants and advise management on the quality at the manufacturing and quality assurance processes.
• Liaises with the Quality Assurance team to ensure that incidents are properly reported and support the implementation of adequate measures to avoid reoccurrence.
• Manage the root cause analysis and corrective actions process of supplier incidents

Qualifications, Skills and Experience: 

• The applicant must hold a Bachelor’s Degree in Sciences; Chemistry, Biochemistry, Pharmacy.
• Post qualification training/certification in Quality Assurance
• Three to five years of professional experience in quality Assurance field
• ISO Standards
• Quality assurance project management
• Good pharmaceutical storage and distribution practice
• Good manufacturing practice
• Pharmaceutical quality control guidelines
• Attention to detail
• Strong analytical skills.
• Good presentation skills
• Ability to manage people
• Organizational skills
• Proficient in Microsoft office

How to Apply:

All suitably qualified and interested candidates should submit their detailed Curriculum Vitae to The Human Capital and Business Manager, Edes & Associate Consultants Limited, Plot 22 Entebbe Road, Bound Plaza, 6th Floor, P.0 Box 21984 Kampala-Uganda . Or email them to: HR@edes.com

Deadline: 21st September 2018 by 5:00pm

NB: Our Client is an equal opportunity employer, committed to diversity within the work place. Our Client  does not in any way encourage or facilitate any form of canvassing for jobs, solicit for money or gifts from anyone that is applying for a job. Should anyone contact you for any money, facilitation or gift to procure a vacancy, they MUST be immediately reported to the relevant authorities. Please include that disclaimer for each job.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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