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Finance and Administrative Officer USAID Project Jobs - University Research Co., LLC (URC)


Organization: University Research Co., LLC (URC)
Duty Station: Uganda

About US:
University Research Co., LLC (URC), a US-based public health organization working in Uganda since 2005, implements the USAID’s Regional Health Integration to Enhance Services in East Central Uganda Activity (USAID’s RHITES EC). The purpose of this project is to support implementation of a comprehensive, integrated investment in regional health, HIV/AIDS and nutrition assistance. This five-year activity targets 12 districts in East-Central Uganda with an estimated total population of 4.1 million through a district-based integrated package of quality health, HIV/AIDS, nutrition and child development services.

Job Summary:   The Finance and Administrative Officer is responsible for assisting in implementing the overall accounting and financial control systems for the project. S/he is also responsible for using adequate and appropriate internal controls to meet generally recognized accounting standards. This position takes leadership of all financial, administrative and operational needs of the cluster, including oversight over Cluster Finance & Program Assistants.

Key Duties and Responsibilities: 
·         Ensure expenses are in accordance with U.S. government regulations (expenses are reasonable, allowable and allocable), and URC policies and procedures;
·         Ensure that all project-related transactions are conducted, processed and recorded as per URC system of Chart of Accounts.;
·         Review Mobile Money request forms against Participant registrations / attendance forms, Approved Activity Requests (AAR), Travel Activity Budgets, and all related support documentation from the project implementing teams and tabulate the same using Microsoft office applications (Excel, Word, & PowerPoint);
·         Ensure that internal controls pertaining to Online Banking & Mobile Money payments are robust and fully enforced to mitigate risks;
·         As part of the finance team, ensure that URC financial management policies and procedures and USAID regulations are strictly adhered to. This includes ensuring that all USG circulars, USAID Uganda Mission policy directives and various checklists circulated are implemented;
·         Oversee Cluster assigned inventory and assist in periodic inventory/ asset and stores audit and advice the Finance and Administration Director accordingly.


Qualifications, Skills and Experience: 
·         The applicant for the USAID Project Finance and Administrative Officer job must hold a Bachelor's Degree in Business, Accounting, Management, or any other relevant field. With additional minimum Level 2 ACCA or CPA qualification;
·         At least three (3) years of experience in the financial management;
·         At least two years' experience with QuickBooks preferred;
·         Previous experience with online banking platforms especially BEYONIC is an added advantage;
·         Experience working with USAID-funded projects, and with Mobile Money payments modules is a strong advantage;
·         Ability to work use various Microsoft office applications;
·         High level of integrity.
·         Excellent writing, management and organizational skills,
·         ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy,
·         Proven ability to set priorities, multi-task and work collaboratively as well as independently, excellent interpersonal skills

How to Apply:
All suitably qualified and interested applicants should hand deliver OR send via E-mail their complete applications with a cover letter, curriculum vitae, copies of academic credentials and contact information for 3 professional references addressed to:

Human Resource Coordinator
University Research Co., LLC - Centre for Human Services,
Plot 1 Bridge Lane, Mpumudde Division,
P.O. Box 5053, Jinja, Uganda

E-mail to: HR-RHITES-EC@urc-chs.com

Deadline: 1st November 2019 by 2:00pm

For more of the latest jobs, please visit http://www.theugandanjobline.comor find us on our facebook page https://www.facebook.com/UgandanJobline



UN Budget and Programming Associate Job Opportunities - United Nations World Food Programme (WFP)


Job Title:            Budget and Programming Associate
Organization:   World Food Programme
Duty Station:    Kampala, Uganda
VA NO.:               107593
GRADE:              G6
Reports to:        The Budget & Programming Officer.

About US:
United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.


JOB SUMMARY:  To provide a range of specialised support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources.

KEY DUTIES AND RESPONSIBILITIES: 
KEY ACCOUNTABILITIES (not all-inclusive)
·         Under the direct Supervision of the budget and programming officer and the overall supervision of the Head of Budget and programming unit, the Key functions for the budget and programming associate include; -
·         Maintain regularly and monthly pipeline reports and advise the Budget and Programming officer on best options applicable for resource management in ensuring a stable and healthy pipeline.
·         Participate in the preparation of all pipeline related reports and scenarios, as required by various stakeholders
·         Monitor the programming of funds by ensuring the timely preparation of funding proposals and assignment plans.
·         Advise the budget and programming officer on food resourcing options (loans/swaps/repayments) as needed to avoid delivery gaps and pipeline breaks,
·         Maintain a database on loans and repayments between WFP UGCO CPB activities and between WFP UGCO and other COs.
·         Participate in regular consultation meetings within the country and regional offices and take follow-up action as necessary.
·         Monitor usage of donor funds as per donor requirements and as per WFP corporate guidelines and ensure full utilization of donor funds
·         Assist in the financial analysis of activity budgets and resources and recommend necessary action when or as required.
·         Ensure all unassigned resources are allocated in line with the WFP rules and regulations.
·         Assist in generating budget analyses and provide findings with suggested recommendations to support activity managers, officers and the management team.
·         Assist in the preparation of annual reports
·         Support CO staffs in building their capacity in resource management

FUNCTIONAL CAPABILITIES
Capability Name: Description of the behaviour expected for the proficiency level
Internal Controls & Compliance: Utilizes understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance and ensure data integrity.
Performance Budgeting, Analysis & Reporting: Analyzes budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles.
Resource Management: Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders.
Performance Management; Displays sufficient understanding of WFP performance management system to gather relevant and accurate information from internal and external sources for inputs to monitoring and/or evaluation processes
Supply Chain and Operations Knowledge: Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures).


4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
·         Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
·          Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
·          Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
·         Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People
·         Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
·         Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
·         Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
·         Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance
·         Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
·         Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
·         Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
·         Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership
·         Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
·         Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
·         Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
·         Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.


Qualifications, Skills and Experience:
·         The ideal candidate must hold a Bachelor’s Degree in Statistics, Finance, Auditing, Economics, Logistics, Business Studies or any other related field from a recognized Institution;
·         At least (5) Years if relevant working experience gained from a reputable organization;
·         Skills in Project Planning and management, budgeting and programming processes
·         High level analytical skills
·         Ability to develop integrated analyses to support Strategic decision making in programming and budgeting
·         Solid Knowledge of most systems relevant to Organizational business processes
·         Good Knowledge and Skills in Using MS Office Applications;
·         Excellent command of English is Vital.

Desired Experiences for Entry into the Role
·         Has supported the preparation and management of budgets.
·         Has assisted with the monitoring of budgets/resource plans/pipelines/supply chains.
·          Has assisted with budget/allotment related issues within the WFP budget system.



NB: Female applicants and qualified applicants from Uganda with Ugandan Nationality are especially encouraged to apply.

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.


How to Apply:
All candidates who desire to join the United Nations World Food Programme are encouraged to submit their applications online at the link below.


Deadline: 31st October 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

9 Stores Officer Job Opportunities - Cipla Quality Chemical industries Limited


Job Title:            9 Stores Officers
Organization:   Cipla Quality Chemical industries Limited
Duty Station:    Kampala, Uganda
Report to:          The Stores Manager.

About US:
Cipla Quality Chemical industries Limited (CiplaQCIL) is East Africa's largest pharmaceutical manufacturer and one of the largest in Sub-Saharan Africa (SSA). it is one of the few pharmaceutical cGMP compliant facility that manufactures a range of WHO prequalified medicines ARV‘s and ACT's.

Key Duties and Responsibilities: 
·         Receiving of raw materials, packing materials and miscellaneous materials in Store
·          Dispensing of raw materials, packing materials and miscellaneous materials
·         Maintaining of inventory/stock records
·          Coordinating movement of materials between warehouses
·         Maintaining up to date records including SOPs, daily stock position, receipts and issues plus submitting periodic reports


Qualifications, Skills and Experience:
·         The ideal candidate should be a holder of a Bachelor's degree in Science Technology, industrial Chemistry. or any other relevant course in Stores Management, with a minimum of two (02) years demonstrable experience preferably in a pharmaceutical manufacturing setup.


How to Apply:
Applicants with the above requirements can email, post or hand deliver their applications, curriculum vitae, copies of relevant academic and professional qualifications, contact details tor three (03) professional referees, state position applied for and a day-time telephone number, to the address below:
The Human Resources Manager
Cipla Quality Chemical industries Limited
Luzira Industrial Park
P.O. Box 34871
KAMPALA (U)

CiplaQClL is an equal opportunity employer and therefore lobbying for the above positions will lead to automatic disqualification.
Only short-listed candidates will be contacted


Deadline: Thursday, 31st October 2019, at 5:00pm

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Consultancy – Annual Data Collection & Review - Farm Africa


Organisation: Farm Africa
Duty Station: No fixed duty station – data collection to take place in Karamoja
Reports To: Chief of Party – Livestock for Livelihoods

About Us

Farm Africa is an innovative charity that reduces poverty in rural eastern Africa by helping farmers grow more, sell more and sell for more: we help farmers to not only boost yields, but also gain access to markets, and add value to their produce.  We place a high priority on environmental sustainability and develop approaches that help farmers to improve their yields and incomes without degrading their natural resources. Our programmes vary hugely, ranging from helping crops farmers to boost harvests, livestock keepers to improve animal health and productivity, and forest coffee growers to reach export markets, but core to all of them is a focus on the financial sustainability of the farmers’ businesses and environmental sustainability.

Job Summary

Farm Africa Uganda is seeking a consultant or consultancy firm to carry out an annual data collection and review exercise (including a household survey) for our Livestock for Livelihoods programme in Karamoja.

Key Deliverables
This annual check-in will consist of primary data collection, but also of collating and analysing data gathered in Uganda by Farm Africa and partners to date. This process will assess the progress made by the L4L project in Uganda against the set indicator milestones after one year of implementation. All evidence gathered should be used to propose any changes that need to be made to the project design, theory of change and logframe. The process should also assess contextual factors which may affect the indicator values, project results and approach; and propose recommendations. L4L is implemented in the following four districts of Karamoja; Moroto, Kotido, Napak and Nakapirpirit.

Full details can be found in the Terms of Reference for the assignment.

Qualifications and Required Competencies

The project is looking for a consultant, a firm or a team of consultants with experience in conducting HH surveys in complex projects. Therefore, applicants should detail in their bid exactly how they will manage the different components of the project. Applications from consultancies will be assessed on their ability to demonstrate the following qualifications and competencies:

Essential
·         Extensive knowledge and experience in carrying out HH surveys for (complex) projects, with a focus on livelihoods-related interventions
·         Experience in conducting studies in Uganda.
·         Relevant academic qualifications in numerical subject such as Mathematics, Economics, Statistics, etc.
·         Relevant practical experience in conducting surveys on agricultural, livestock & nutrition or gender programmes
·         Strong analytical (experience conducting data analysis), facilitation and communication skills
·         Excellent reporting and presentation skills
·         Fluency in spoken and written English
·         The right to work in Uganda
·         Experience in securing research approvals in Uganda.

Desirable
·         Candidates with demonstrable academic and practical experience in Animal Science (Livestock), and gender will be preferred
·         Previous knowledge of conducting the surveys outlined in the methodology
·         Fluency in Karamojong
·         Experience conducting data analysis in Microsoft Excel

Where applicants fail to meet any of the above criteria, for example, fluency in Karamojong or experience in livestock, gender or nutrition, the proposal should state how they expect to overcome this e.g. additional team members, translation services etc.


Application Process
All applications must be made using the Technical & Financial Proposal templates contained in the Terms of Reference

All documents must be submitted by email to our ‘sealed’ email address tenders@farmafrica.org by Sunday 3rd November 2019 - 6.00pm EAT. The email subject line should clearly indicate ‘L4L Annual Data Collection & Review’.


Farm Africa has a zero tolerance policy to fraud, bribery and corruption. If you have any concerns with regards to the way in which this work is being awarded please contact:
Rachel Beckett – Country Director Uganda – 0775 192 359 – rachelb@farmafrica.org

Deadline

Sunday 3rd November 2019 – 6.00pm EAT

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


Finance and Administration Officer Job Careers - Trade Mark East Africa (TMEA)


Job Title:            Finance and Administration Officer
Organization:   Trade Mark East Africa (TMEA)
Duty Station:    Kampala, Uganda

About US:
Trade Mark East Africa (TMEA) is an aid-for-trade organization that was established with the aim of growing prosperity in East Africa through increased trade. TMEA operates on a not-for-profit basis and is funded by the development agencies of the following countries: Belgium, Canada, Denmark, European Union, Finland, Ireland, the Netherlands, Norway, United Kingdom, and United States of America. 

Key Duties and Responsibilities: 
·         The Finance and Administration Officer will be responsible for providing comprehensive finance and administrative oversight to the assigned programme.
·          S/he will ensure that the quality of service delivery in the areas of financial management, mobilization of procurement contracts and general administration is consistent, efficient, responsive and seamless.


Qualifications, Skills and Experience:
·         The ideal candidates will possess an undergraduate or postgraduate degree preferably in a business-related field.
·          They must be full practicing members of and be professionally certificated by a relevant professional body.
·         Undergraduate degree holders will have at least five years of relevant working experience while postgraduate degree holders will require at least three years of relevant working experience in accounting and general office management.

 How to Apply:
These positions are available on contract to 30 June 2023 with the possibility of renewal. Please apply online through click here. Attach your cover letter and detailed CV, including details of your qualifications, experience, and present position. Your application should also include a working e-mail address, daytime telephone contacts, and names and contact details of three referees. Interviews will be conducted in January/February 2020.
Please note that we will only consider applications received on-line through the link provided above. Applications received after the deadline will not be accepted. We reserve the right to accept or reject any application. Only short-listed candidates will be contacted.

Deadline: Friday, 15th November 2019, 5.00pm

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline
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