Organization:
World
Food Programme
Duty Station:
Kampala, Uganda
VA NO.: 107593
GRADE: G6
Reports to: The
Budget & Programming Officer.
About US:
United Nations World
Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger
worldwide. The mission of WFP is to help the world achieve Zero Hunger in our
lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed
hungry and that the poorest and most vulnerable, particularly women and
children, can access the nutritious food they need. In emergencies, WFP gets
food to where it is needed, saving the lives of victims of war, civil conflict
and natural disasters. After an emergency, WFP uses food to help communities
rebuild their lives. On average, WFP reaches more than 80 million people with
food assistance in 80 countries each year. The organization has the global
footprint, deep field presence and local knowledge and relationships necessary
to provide access to food and contribute to lasting solutions, especially in
many of the world’s most remote and fragile areas.
Brief description of WFP in Uganda
WFP delivers food
assistance in emergencies and work with communities to improve nutrition and
build resilience. WFP provides life-saving food assistance and livelihood
opportunities to refugees in Uganda. In addition, WFP assists the most
vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP
works with smallholder farmers and links them to markets.
As Uganda strives to
achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is
also assessing its relevance and repositioning its role in Uganda.
JOB SUMMARY: To provide a range of specialised support for
efficient planning, monitoring and analysis of project financial performance to
enhance optimal use of financial resources.
KEY DUTIES AND RESPONSIBILITIES:
KEY ACCOUNTABILITIES (not all-inclusive)
·
Under
the direct Supervision of the budget and programming officer and the overall
supervision of the Head of Budget and programming unit, the Key functions for
the budget and programming associate include; -
·
Maintain
regularly and monthly pipeline reports and advise the Budget and Programming
officer on best options applicable for resource management in ensuring a stable
and healthy pipeline.
·
Participate
in the preparation of all pipeline related reports and scenarios, as required
by various stakeholders
·
Monitor
the programming of funds by ensuring the timely preparation of funding
proposals and assignment plans.
·
Advise
the budget and programming officer on food resourcing options
(loans/swaps/repayments) as needed to avoid delivery gaps and pipeline breaks,
·
Maintain
a database on loans and repayments between WFP UGCO CPB activities and between
WFP UGCO and other COs.
·
Participate
in regular consultation meetings within the country and regional offices and
take follow-up action as necessary.
·
Monitor
usage of donor funds as per donor requirements and as per WFP corporate
guidelines and ensure full utilization of donor funds
·
Assist in
the financial analysis of activity budgets and resources and recommend
necessary action when or as required.
·
Ensure
all unassigned resources are allocated in line with the WFP rules and
regulations.
·
Assist
in generating budget analyses and provide findings with suggested
recommendations to support activity managers, officers and the management team.
·
Assist
in the preparation of annual reports
·
Support
CO staffs in building their capacity in resource management
FUNCTIONAL CAPABILITIES
Capability Name: Description of the behaviour expected for the proficiency level
Internal Controls & Compliance: Utilizes understanding of risk management
approaches and internal controls to monitor projects and programmes to confirm
regulatory compliance and ensure data integrity.
Performance Budgeting, Analysis & Reporting: Analyzes budgets and forecasts to support
the development of recommendations for senior leadership on financial and
business planning matters in accordance with Value for Money principles.
Resource Management: Monitors trends in staffing and resource usage to anticipate and
escalate potential issues to programme leaders.
Performance Management; Displays sufficient understanding of WFP performance management system
to gather relevant and accurate information from internal and external sources
for inputs to monitoring and/or evaluation processes
Supply Chain and Operations Knowledge: Demonstrates basic understanding of WFP
programme, implementation, and supply chain principles (including project
modalities & structures).
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
·
Understand
and communicate the Strategic Objectives: Coaches team in the most effective
ways to communicate WFP’s Strategic Objectives to WFP team and partners in the
field.
·
Be a force for positive change: Implements new
methods or tools to improve team’s work processes and productivity.
·
Make the mission inspiring to our team: Maps
team’s activities and tasks to specific successes in beneficiary communities to
showcase positive impact.
·
Make our
mission visible in everyday actions: Explains to teammates how each unit
contributes to the overall WFP mission.
People
·
Look for
ways to strengthen people's skills: Identifies skill development opportunities
such as training modules or on-the-job experiences for self, colleagues and
direct reports.
·
Create
an inclusive culture: Facilitates team building activities to build rapport in
own unit.
·
Be a
coach & provide constructive feedback: Facilitates the pairing of junior
colleagues with coaches within own team.
·
Create
an “I will”/”We will” spirit: Proactively anticipates potential challenges and
develops mitigation plans to ensure that team meets goals and targets.
Performance
·
Encourage
innovation & creative solutions: Identifies opportunities to be creative in
own work and to help team be more innovative and accurate in their respective
tasks and areas of work.
·
Focus on
getting results: Monitors team’s deliverables and provides feedback to ensure
outcomes are delivered consistently and accurately.
·
Make
commitments and make good on commitments: Provides accurate guidance to team on
expected responsibilities and tasks, whilst also upholding own commitment to
the team.
·
Be
Decisive: Sets an example and provides guidance to junior team members on when
to escalate issues when faced with challenging issues in the workplace or in
the field.
Partnership
·
Connect
and share across WFP units: Facilitates partnerships with other WFP units to
accomplish missions in the field.
·
Build
strong external partnerships: Sets an example and provides guidance to team on
how to build relationships with external partners.
·
Be
politically agile & adaptable: Articulates to colleagues or direct reports
the value of contributing to other WFP teams and agency partnerships in
fulfilling WFP’s goals and objectives.
·
Be clear
about the value WFP brings to partnerships: Organizes, monitors, and
prioritizes own and team’s efforts to ensure that they will fulfill the needs
of internal and external partners.
Qualifications, Skills and Experience:
·
The ideal
candidate must hold a Bachelor’s Degree in Statistics, Finance, Auditing,
Economics, Logistics, Business Studies or any other related field from a
recognized Institution;
·
At least
(5) Years if relevant working experience gained from a reputable organization;
·
Skills
in Project Planning and management, budgeting and programming processes
·
High
level analytical skills
·
Ability
to develop integrated analyses to support Strategic decision making in
programming and budgeting
·
Solid
Knowledge of most systems relevant to Organizational business processes
·
Good
Knowledge and Skills in Using MS Office Applications;
·
Excellent
command of English is Vital.
Desired Experiences for Entry into the Role
·
Has
supported the preparation and management of budgets.
·
Has
assisted with the monitoring of budgets/resource plans/pipelines/supply chains.
·
Has assisted with budget/allotment related
issues within the WFP budget system.
NB: Female applicants and qualified applicants from
Uganda with Ugandan Nationality are
especially encouraged to apply.
WFP has zero
tolerance for discrimination and does not discriminate on the basis of HIV/AIDS
status.
No appointment under
any kind of contract will be offered to members of the UN Advisory Committee on
Administrative and Budgetary Questions (ACABQ), International Civil Service
Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit
Committee, Joint Inspection Unit (JIU) and other similar bodies within the
United Nations system with oversight responsibilities over WFP, both during
their service and within three years of ceasing that service.
How to Apply:
All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
Deadline: 31st October 2019
