Branch Manager Jobs - EarthEnable Uganda (Banking Background)

Job Title:          Branch Manager Organization:  EarthEnable Uganda Duty Station : Jinja, Uganda Reports to:  Uganda Managing Direc...

Entry Level Female Receptionist Jobs - K Hotels (Entebbe-based Candidates Only)


Organisation: K Hotels
Duty Station:  Entebbe, Uganda
NB: Only candidates who live in Entebbe will be considered 

About US:
K Hotels is a newly-opened intimate boutique hotel in Entebbe town, within close proximity of the Central Business District, with convenient access to all parts of the city, and essential social amenities, like shopping centres, prime residential, international diplomatic neighbourhoods, and international schools in the heart of the Entebbe city. K Hotels is known to have East Africa’s most prestigious and well-furnished modern hotel with 48 luxury rooms and exceptional amenities. It is owned by K Holdings Entebbe Limited.

Job Summary:  The Female Receptionist is mainly responsible for providing a friendly welcoming and efficiency service to the guests in line with hotel vision and values on customer satisfaction, respond courteously to  guest requests,  checking guest in and out, issuing keys, taking reservations by telephone or email preparing bills and dealing with guest payments.

Key Duties and Responsibilities: 
  • Meet, greet and attend to the needs of the guests by ensuring a superb customer service experience.
  • Build and rapport with all guests and resolve any complaints/issues quickly.
  • Deal with guests to ensure comfortable and a pleasant stay.
  • Being responsible for accurate and efficient accounts and guest billing process.
  • Should be able to keep the reception clean all the time.
  • Should administer all routes of reservations and ensure room bookings are made and recorded accurately.
  • Undertaking general duties, including correspondences, emails to ensure smooth running of reception duties.


Qualifications, Skills and Experience: 
  • The ideal candidate for the Receptionist job must hold a diploma or degree in business administration or hospitality management
  • Ability to work well with others.
  • Patience and the ability to remain calm in stressful situations.
  • Ability to accept criticism and work well and pressure.
  • Excellent customer service skills and verbal communication skills.
  • Able to carry out basic tasks on computer.
  • Multitasking capabilities
  • Should be thorough and pay attention to the detail
  • Should be sensitive and understanding.
  • Composure
  • Only female applicants should apply

How to Apply:
All suitably qualified and interested candidates are encouraged to send their cover letters and updated CVs with a full scanned copy of your photograph via email to ugandanjobline@gmail.com with the subject line quoted as “Female Receptionist.” Please kindly indicate where you currently stay in the cover letter and salary expectation. 

Deadline: 25th May 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Accountant Jobs - Zoe Recruitment


Job Title:    Accountant
Organisation: Zoe Recruitment
Duty Station:  Kampala, Uganda
Reports to: Finance Manager                                 
Salary: UGX 1,300,000

About US:
Zoe Recruitment is an HR consultancy company that exists to contribute to the transformation of productivity and work ethic, by linking talent to business/organizations, and placing people right. At Zoe we believe this then forms the foundation for sustainable business and on a larger scale, economic growth. They are recruiting for their client, an integrated professional consultancy specializing in procurement and logistics within Uganda.

Job Summary:  The Accountant will:
·         Complete payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices
·         Highlight the day-to-day management of all payment cycle activities in a timely and efficient manner.

Key Duties and Responsibilities: 
·         Prepares asset, liability, and capital account entries by compiling and analyzing account information
·         Documents financial transactions by entering account information
·         Keeping  track  of  all  payments  and  expenditures,  including  payroll,  purchase orders, invoices, statements, etc.
·         Reconciling processed work by verifying entries and comparing system reports to balances
·         Maintaining historical records
·         Paying employees by verifying expense reports and preparing pay checks
·         Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit
·         Generally responding to all vendor enquiries regarding finance
·         Preparing analyses of accounts and producing monthly reports
·         Continuing to improve the payment process
·         Summarize current financial status by collecting information
·         Preparing balance sheet, profit and loss statement, and other reports
·         Reconcile financial   discrepancies   by   collecting   and   analysing   account information
·         Secure financial information by completing data base backups
·         Maintain financial security by following internal controls
·         Prepare payments by verifying documentation, and requesting disbursements.
·         Prepare special financial reports by collecting, analyzing, and summarizing account information and trends
·         Maintain customer confidence and protects operations by keeping financial information confidential
·         Inventory management
·         Perform other duties as required by the employer from time to time.


Qualifications, Skills and Experience: 
·         The ideal candidate must hold a Bachelor’s Degree in appropriate field of study or equivalent work experience in a commercial environment and/or the government sector.
·         Part CPA OR ACCA
·         At least three years’ experience as an Accountant or Accounts Payable
·         Intermediate understanding of accounting and reporting standards
·         Confidentiality
·         General Math Skills and aptitude for numbers and quantitative skills
·         Excellent time management skills and ability to multi-task and prioritize work
·         Accuracy and attention to detail
·         Problem Analysis and Problem-Solving Skills
·         Excellent written and verbal communication skills
·         Strong organizational and planning skills in a fast-paced environment
·         A creative mind with an ability to suggest improvements
·         Excellent inter-personal skills
·         Ability to work independently with limited supervision

 How to Apply:
All suitably qualified and interested candidates are encouraged to apply online at the link below.


Deadline: 24th May 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline





2 Fresher Records Assistant Job Vacancies - Office of the Prime Minister (OPM)


Organization: Office of the Prime Minister (OPM)
Duty Station:  Kampala and Hoima, Uganda
Reports to: Refugee Desk Officer
Reference Number: Kampala (KA/005/2019) and Hoima HO/003/2019

About US:
The Office of the Prime Minister (OPM) is the Leader of Government Business in Parliament and responsible for the coordination and implementation of Government Policies across Ministries, Departments and other Public Institutions.

Job Summary:  The Records Assistant will provide clerical assistance to the immediate supervisor to ensure proper recording of all incoming and outgoing correspondence as well as maintenance of central files and records within the office. S/he will receive regular guidance and instructions from his/her supervisor. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives. The nature of certain tasks requires discretion and confidentiality as per OPM/DOR standards and practices. The incumbent workload and the assignments will remain under constant scrutiny and direction of the supervisor.

Key Duties and Responsibilities: 
  • Receive record and forward incoming correspondence and manage its proper distribution to the responsible officer
  • Work closely with external contacts following up on official documentation with Government, Embassies and Consulates to ensure proper delivery of documents and timely action
  • Ensure dispatch of outgoing mail to respective destinations through courier services or other means of dispatch.
  • Draft routine correspondence, and respond to queries relating to area of responsibility
  • Ensure that an orderly and systematic filing system is maintained in Registry for efficient and timely retrieval of files
  • Ensure the general maintenance and smooth running of the Registry, i.e. physical arrangement, cleanliness and security
  • May be required to provide clerical and administrative support by stocking and supplying stationery, receive and dispatch of external and internal office pouches and handle all official documentation.
  • Operate office equipment such as photocopiers and computers
  • Any other duty assigned by the supervisor.


Qualifications, Skills and Experience: 
  • Applicants should be holding either a Degree in Records Management or Library and Information from a recognised University.
  • At least two years of related work experience
  • Age: 23 - 45 years

How to Apply:
Applications are invited from qualified Ugandan Nationals to fill the under listed vacant positions available at Arua Refugee Desk, Adjumani Refugee Desk, Hoima Refugee Desk, Mbarara Refugee Desk and Kampala Refugees Department Head Office. Handwritten application letters be addressed to the Permanent Secretary Office of the Prime Minister, P.O. Box 341, Kampala. Uganda

All application letters should include personal contact addresses e.g. phone contacts, e-mail addresses, and a recent passport photograph of the applicant and indicate three referees. The applicant should be a person of high moral character and integrity, willing to work in remote rural settlements.

All applicants must quote the Reference Number of the post advertised (Check top of the advert), indicate the reference number on the top left hand side corner of the application letter's envelop, seal it and submit their application letters to the Human Resource Office, Open Registry 3rd Floor, Office of the Prime Minister.

Deadline: 31st May 2019 by 5:00pm

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




Senior Program Manager Result Based Financing Education NGO Jobs - CORDAID (Ugandans Only)


Organisation: CORDAID
Duty Station: Kampala, Uganda
Reports to: The Country Director

About US:
CORDAID is a Dutch, international non-governmental organization which combines 100 years of  experience and expertise in emergency aid and structural poverty eradication. CORDAID believes in a world without poverty and exclusion. We strive for a just and sustainable society where every person counts. We stand for knowledge and talent sharing between North and South, between farmers and businesses, between activists and policymakers. Where poverty, conflict and exclusion tear up societies, we connect people and communities. We also stand for professionalism, expertise and solidarity across borders, to make a difference where it is most needed. Together with more than 600 partner organizations in Africa, Asia, the Middle East and Latin America we structurally improve the living conditions of the poorest and most excluded populations - the bottom billion.

Job Summary:  The RBF education Senior Program Manager will be responsible for the overall management and implementation of the PBF project Uganda (to be set up). The proposal will focus on youth with two key ‘pathways’: A. RBF at the level of Education (secondary schools with a link to Vocational Training Centres) and A. Linking it with SRHR, GBV, Life Skills and HIV/Aids. The project will be conducted in partnership with local NGO(s). S/he will be responsible for setting-up the project, and realizing the objectives. S/he maintains and robust grants management and ensures fundraising by building strategic relations with our current and potential donors and stakeholders. S/he will report directly to the Cordaid Country Director Uganda.

Key Duties and Responsibilities: 
Program development
·         Co-responsibility to set-up an RBF education pilot project
·         Identifying  and working with Ministry of Education, local stakeholders district authorities, Secondary schools and vocational training centres, health facilities, and community based organizations, to be identified during the inception phase
Program management and reporting
·         Functions as Project lead for the RBF education & youth skills projects. Ultimate responsibility for the RBF project implementation, including the financial accountability.
·         Coordinate the development and updating of management tools, such as the Project Implementation Manual, training modules, etc., in cooperation with the (local) stakeholders
·         Set-up local RBF team and provide guidance to the PBF project teams and their team leaders
·         Monitor the progress of the project to ensure that Cordaid delivers the quality outcomes agreed upon, outputs and services as formulated in the approved project proposal. Provide advice on changes and improvements where needed.
·         Identify and manage the operational and strategic risks of the RBF project.
Strategy & Program Management
·         Contributes to develop a Country Strategic Report and the Annual Country Report.
·         Identify opportunities to support the development of Result based Financing education and/or youth skills interventions.
·         Lead the proposal development process and technical writing for award opportunities from government agencies, multilateral and bilateral institutions, and major foundations. This include pre-proposal, proposal development, post-submission phases in accordance to donor requirements and standards. Ensure inclusion of the relevant sectoral strategies in the process.
Networking, Communication and Representation
·         Function as the direct contact person  for the RBF projects towards (local) stakeholders;
·         Represent Cordaid externally, participate in relevant platforms and fora and partner with relevant stakeholders in relation to RBF & education, while ensuring alignment and harmonization with the National education policy.
·         Develop and maintain close relationships with donors and counterparts. Participate in relevant networks and thematic cluster meetings/technical working groups and other meetings at government and national level.
·         Contribute to the development of project related documents such as success stories and publications.
Leadership & Management
·         Ensure all programme-based needs and requirements are timely and efficiently shared with support services for best coordinated implementation.
·         Provide excellent standards in the management of the human, financial and technical resources of the organization, which includes inspiring and maintaining high standards of work and clear accountability to stakeholders.
·         Establish a consultative and participative management environment that engages and develops Cordaid project teams, combining country office and global office staff, to deliver on donor obligations hence meeting program commitment priorities.
·         Maintain a close liaison on programmatic issues with the current programme donors beyond contractual reporting requirements.
Financial & Operational Compliance
·         Ensure project quality adherence, contractual compliance and timely reporting.
·         In collaboration with the Finance Manager, ensure responsibility for project expenditure, financial accountability and planning requirements, and provide a high level of support to program processes and procedures. Monitor the overall financial integrity of Cordaid program funds through grant management, monitoring and evaluation.
·         Provide capacity building to country office program staff to strengthen the organizational practices that result in successful financial and operational audit scores and take lead in the implementation of audit recommendations as per the findings.


Qualifications, Skills and Experience: 
·         The applicant must hold a Post-graduate in education science, economy (related to social services) or in a similar discipline with a specialisation in results-based financing methods 
·         At least 10 years proven experience with strategy and program development and management of multidisciplinary programmes.
·         At least 10 years of relevant working experience, of which at least 5 years in (secondary and/or vocational) education.
·         Sound theoretical knowledge of, and experience in, Performance or Results Based Financing.
·         A good knowledge of the Uganda (secondary and/or vocational) education sector is a solid advantage.
·         Proven skills on leading the proposal development process and technical writing
·         Proven skills in leading strategic programming and planning processes
·         Demonstrable experience of driving advocacy, communications, and fundraising approaches.
·         Proven experience of representing externally to key stakeholders, maintaining donor relations.
·         Experience of managing systems and tools to oversee complex project portfolios across different sectors and locations as well as within consortiums
·         Experience in working with national/local actors and capacity building of national and local organisations on private sector development
·         Ability to live and work under pressure in a rapidly changing and sometimes insecure environment
·         Team player with excellent communication and strong participatory leadership skills


Core Competencies:
·         Integrity
·         Leadership
·         Result oriented
·         Creativity and solution oriented.
·         Strong organizational development
·         Writing skills
·         Strong people management
·         Conflict management
·         Quality orientation
·         Coaching

What do we offer:
Cordaid Uganda exist of a small but highly motivated team of different nationalities. The position will offer the opportunity to learn and specialize on the topics of climate resilience and livelihoods. There are different learning opportunities and opportunities to grow within the organization. Cordaid in Uganda aims at growing her project portfolio. We are jointly building our team and ambitious to deliver good quality. Team members are flexible and willing to take up other tasks if necessary. In addition to the technical qualifications, we are looking forward to welcoming an equally enthusiastic new team member who wants to contribute to this objective.

NB: An integrity check will be part recruitment procedure

How to Apply:
All potential candidates should send their applications and CVs strictly via Email to Jobs.Uganda@cordaid.org

Only shortlisted candidates will be contacted

Deadline: 7th June 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline






Fresher Procurement and Administration Officer Job Careers - Mott MacDonald


Organisation: Mott MacDonald
Duty Station: Uganda

About US:
 Mott MacDonald is a leading, employee-owned global management, engineering and development consultancy with £1 billion revenue and more than 14,000 staff working in 140 countries for both the public and private sectors. Our International Development Services Unit, IDS, operates portfolios within the international development sectors of Environment, Climate, Water, Roads, Rural & Urban Development, Education, Health, Social and Economic Development in over 40 countries. Together we implement and manage projects in developing countries and emerging economies around the world, supporting national governments and municipalities in policy, planning, project design and delivery. We are committed to support the United Nations Sustainable Development Goals and to provide our expertise to improve the lives of people in need.

About SESIL Programme:
SESIL (Strengthening Education Systems for Improved Learning), is a four-year education programme designed to improve the quality and equity of measurable learning outcomes at lower primary level in Uganda.  SESIL will do this by strengthening the systems needed to manage and raise the performance of four key drivers of learning outcomes: teachers, schools, districts, and assessment and examinations.

Job Summary:  The Procurement and Administration Officer is responsible for ensuring that all financial, operational and administrative aspects of SESIL run effectively. The role holder will be required to do the following in each area:

Key Duties and Responsibilities: 
Procurement
  • Directly responsible for receiving procurement requisitions, sending out requests for proposals, quotations and expression of interest, and purchasing goods and services for the project.
  • Directly responsible for ensuring that the procurement process, local office instructions (LOI) and STEP are strictly complied with and that value for money (VFM) is obtained through an open and fair competitive process – where value for money is defined in terms of the right quality, delivered in a timely manner and at the optimum whole life value.
  • Directly responsible for preparing local purchase orders and supplier contracts based on MM standard T & C’s, contract management, performance and administration in compliance with MM policies and procedures.
  • Actively develop and maintain relationship with suppliers that is mutually beneficial, long term and trust-based, and act responsibly, with integrity and be fair, honest and open in all commercial activities.
  • Responsible for managing the database of suppliers known as the Approved Suppliers’ Register (ASR), as well as evaluating and managing their performance.
  • Responsible for preparing procurement plans each phase of the project, producing forecasts and budgets in sync with technical work plans and overall business plans.
  • Directly responsible for ensuring the timely settlement of all undisputed supplier invoices.
Events and Logistics
  • Supporting the Technical Team in the organisation of events, meetings and workshops;
  • Administer finances at events, in accordance with Mott MacDonald Finance procedures, when required;
  • Liaising with hotels and accommodation providers; Support in the effective mobilisation of international staff and sub-consultants coming from overseas, including: Communications with UK team members for support with visa applications, flight bookings, and security briefings;
  • Management and timely communication of local arrangements such as airport transfers and hotel bookings;
  • Supporting the development and regular update of welcome packs and induction information;
  • Also support in the development of similar arrangements for managing mobilisation from overseas directly to the field.
  • Support finance during workshops, meetings and conferences
Administration
  • Supporting sub-consultants with their administration and other arrangements;
  • Tasked with managing the mobile communications (project phones, phone credit, internet, etc);
  • Maintain operations records in accordance with Mott MacDonald processes and procedures;
  • Supporting in the ethics, transparency and accountability principles of the Programme and of Mott MacDonald;
  • Directly responsibility for ensuring that company and programmes assets and inventory are tagged, stored, transferred or disposed correctly, and that a register and inventory record is maintained, up-to-date and accurate.
  • Be proactive and responsive to performing any other duties and responsibilities as assigned by the Deputy Programme Manager or Senior Management Team.


Qualifications, Skills and Experience: 
  • The ideal candidate should preferably hold a bachelor’s degree in Procurement and Logistics Management, Business Administration, Commerce or other related discipline from a recognized institution and preferably professional certification. 
  • Previous experience in an operations and administrative role.
  • Experience handling procurement challenges in Uganda and in negotiating contracts to ensure efficient use of resources;
  • Excellent written and spoken communication skills in English;
  • Willingness to be pro-active, responsive and flexible to the changing requirements of the project;
  • Excellent IT skills and confidence in Outlook, MS Word, Excel and PowerPoint;
  • Ability to coordinate various activities at the same time;
  • Ability to work quickly and effectively under pressure;
  • A team player with experience of working within team hierarchies and towards the common vision of a programme;
  • Ability to liaise with UK-based staff in English by email and telephone.
  • Other desirable competencies and experience
  • Experience of working on donor-funded programmes in multi-national teams;
  • Ability to draft invitation to bid, tenders, and request for quotations and proposal in English;
  • Ability to draft contracts, processes and procedures in English.

How to Apply:
All suitably qualified and interested candidates are invited to apply direct via the careers website of Mott MacDonald at the web lick below. Please create an account and submit a curriculum vitae and application letter.


Deadline: 31st May 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




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