Job Title: Senior Administrative Officer
Organisation: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
Duty Station: Entebbe, Uganda
Job Number: 61949
Reports to: Director of Mission Support
Following the signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security Council established the United Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999, initially to plan for the observation of the ceasefire and disengagement of forces and maintain liaison with all parties to the Ceasefire Agreement. Later in a series of resolutions, the Council expanded the mandate of MONUC to the supervision of the implementation of the Ceasefire Agreement and assigned multiple related additional tasks.
Job Summary: The Senior Administrative Officer will actively contribute to the implementation of the mission/office mandate by providing the necessary managerial, logistical and administrative support required for the fulfillment of the mandate, including such areas as budget, finance, human resources management, logistics, communications, transport, air operations, etc.
Key Duties and Responsibilities:
- Serves as the Chief of the ESB and manages matters pertaining to logistics support, human resources, budgeting, financial and general administration.
- As Head of ESB premises, liaises with local authorities and provides logistical support to ESB tenants and neighboring Missions
- Ensures the development, preparation, coordination and monitoring of work plans, strategies and programmes for the administrative activities of the ESB and takes the lead in securing the required human and financial resources.
- Works closely with other offices of the Mission to plan and forecast the personnel, financial and logistical requirements of the ESB.
- Provides advice and assists supervisors on areas of problem solving and dealing with ad-hoc issues that arise and undertakes tasks and special projects, such as Security/Evacuation Plan, welfare activities, etc as requested.
- Exercises budgetary and administrative control.
- Takes the lead on the development and implementation of special projects, such as major construction projects in ESB, Security/Evacuation Plan, Welfare Activities, etc. as requested.
- Undertakes evaluation of support provided by the ESB to the various tenants and neighboring Missions.
- Regularly monitors implementation of Audit/Board of Inquiry recommendations.
- Supports the DMS in the supervision Air Safety matters as well as coordination of Security operations in the ESB
- Works closely with local authorities, UN / Agencies / Funds and Programmes or other parties on behalf of Mission Support Division.
- Represents the Mission Support Division at regular meetings with other UN Agencies
- Keenly reviews all audit observations submitted and drafts appropriate responses in consultation with the Director of Mission Support.
- Represents the Director of Mission Support in various standing Boards and Committees, such as Property Survey Board (PSB), Claims Review Board (CRB), and may act as alternate/ Chairperson of the Local Committee on Contracts.
- Performs any other duties, as assigned.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations MONUSCO Senior Administrative Officer should possess an advanced university degree (Master’s degree or equivalent) in business or public administration, human resources management, finance, accounting, or related field. A first-level university degree with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.
- A minimum of ten years of progressively responsible experience in human resources, budget, finance or general administration, is required.
- Previous exposure and experience in handling complex organizational issues at the international level is desirable.
- Previous experience with UN administrative/financial policies and practices is desirable. UN field mission experience is desirable.
- Languages: Fluency in English, (both oral and written) is required; knowledge of French is desirable.
- Professionalism: Demonstrated ability to provide technical advice in a broad range of human resources, financial, logistical, and administrative areas to senior managers; sound knowledge of UN rules and regulations and an ability to apply them in a volatile field mission environment to to resolve complex and/or sensitive issues. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges and remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Client Orientation - Considers all those to whom services are provided to be ‘clients’ and seeks to see things from the clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; and meets timelines for delivery of products or services to clients.
- Judgement/decision-making - Identifies key issues in complex situations, and comes to the heart of problems quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
- Leadership - Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands.
NB: The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.
How to Apply:
If interested in joining the United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) in the aforementioned capacity, please click on link below to visit website and create profile or express interest if you already have a profile on the UN system
Deadline: 20th June 2016
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