The Ugandan Jobline

• Ensure a high level of customer service for
  internal customers, particularly in terms of reliability, communication,
  timeliness, efficiency and value.
• Renders support in the development and
  implementation of the procurement plans and strategies for the procurement
  and disposal of all relevant goods and services.
• Meet with department heads and other FINCA
  Uganda employees to discuss requirements, recommend substitutes and
  forecast FINCA Uganda needs.
• Develop and maintain a schedule to ensure
  that branches are adequately supplied with office supplies and stationery,
  so that they can operate effectively and provide quality customer service
• Keenly analyze requests for purchases to
  determine whether to approve for onward submission to the Administration
  Manager for competitive bids.
• Provide assistance and consultation to staff
  preparing requisitions for special items; prepare specifications for
  various goods and services.
• Coordinate delivery of requested goods or
  supplies.
• Process invoices and ensure timely payment of
  suppliers and vendors
• Prepares of monthly performance reports for Administrative
  Manager’s review.
• Supports the advertisement and sell of bid
  documents and maintains a supplier list.
• Renders support in the coordination of the
  process of issuing, receipt, filing and compiling tender/ procurement
  documents.
• Raises Local Purchase Orders and related
  documentation in the procurement process for approved procurements.

• Develop and maintain a suppliers’ list for
  quick identification of different suppliers of categories of goods, works
  and services as and when the need arises.
• Maintain up to date database of preferred /
  pre-approved vendors, suppliers and service providers as approved by the
  Procurement Committee
• Contact vendors to obtain availability and
  product characteristic information and develop requests for quotations.
• Manage all contracts for the procurement of
  services with various suppliers.
• Maintain a blacklist of vendors and service
  providers who will not be considered for bids or orders due to significant
  service or quality issues, unethical practices, etc. and ensure that they
  do not receive business from FINCA Uganda.

• Prepare documentation and bid analyses for
  evaluation and approval of purchases by the procurement committee.
• Evaluate vendor bid responses and compare
  vendor quotations with product specifications; document discrepancies.

• Ensure sufficient stocks of inventory are
  held in store to meet forecast demand.
• Establish in implement Re-Order levels for
  all inventory stocks held in store
• Review Bin cards on monthly basis to ensure
  they reflect actual stock in stores.
• Ensure stocks are arranged in orderly manner.
• Manage stationery by ensuring serial
  numbering is adhered to and tracked to avoid pilferage.
• Prepare and submit End of Months Reports for
  Administrative Manager’s review.

• Ensure vehicles are in sound working
  condition at all times.
• Review vehicles and cycles mileage reports on
  a weekly basis and develop monthly report to address gaps.
• Review monthly fuel consumption for vehicles,
  motorcycles and generators to ensure proper fuel utilization.
• Review vehicle and cycle maintenance records
  monthly.

• Procure assets of the institution in accordance
  with FINCA Uganda’s Administrative policies and procedures manual.
• Prepare and submit monthly procurement
  section reports for management review and decision-making in line with
  FINCA Uganda policies.
• Manage inventory/stationery and office
  supplies in accordance to FINCA Uganda policies and procedures.
• Manage transport and logistics in line with
  FINCA Uganda policies and procedures.
• Monitor and evaluate performance of
  Administrative Assistants and Drivers (support staff) in line with the
  Human Resources manual.  

• The ideal candidate for the Administrative
  Officer –Procurement vacancy should hold a University degree in
  procurement, commerce, business administration or related field
• Professional procurement qualification (CIPS)
  is mandatory
• A minimum of three years of professional
  experience, with at least one year of procurement or administrative
  management experience
• Computer literacy skills i.e. proficiency in MS-Office
  (especially Word and Excel);

Related Jobs