HR & Administration Person Career Opportunity - Belgian Development Agency (BTC)

Organisation: Belgian Development Agency (BTC)
Duty Station: Kampala, Uganda
Reports to: Resident Representative

About US:
The Belgian Development Agency, BTC, mobilises its resources and its expertise to eliminate poverty in the world. BTC contributes to the efforts of the international community and works towards a society that provides present and future generations with sufficient resources to build a sustainable and fair world. BTC currently supports more than 200 cooperation projects and programmes in 18 countries in Africa, Asia and Latin America. In the future, BTC’s efforts will focus on 14 partner countries as a result of a decision made by the Minister of Development Cooperation.

Job Summary: The HR & Administration person will mainly be responsible for a variety of human resource management, administrative, and logistics tasks including the ones listed below (this list is not exhaustive).

Key Duties and Responsibilities: 
  • Ensure administrative management of the staff
  • Ensure payment of salaries and related accounting procedures
  • Ensure that personnel files are up-to-date in compliance with all of BTC’s obligations
  • Ensure compliance with all HR and Admin legal obligations or those laid down in BTC rules/procedures
  • Guarantees proper execution of the BTC’s legal obligations (social and tax-related) as required under the Ugandan Labour Laws
  • Responsible for the induction and integration process of new employees
  • Plan HR needs in order to make sure that adequate human resources are provided
  • Ensure the representation has the necessary human resources to enhance its effectiveness and to ensure professionalism and reliability in relation to fund donors and the local authorities
  • Provide necessary support to the programs in the recruitment processes
  • Offer technical support and check the coherence and quality of job descriptions
  • Guarantee information for all parties concerned, to help ensure the efficient functioning of the representation, projects and to all contacts
  • Provide all necessary information on time and with the required standard of quality defined by BTC
  • The jobholder will serve as the HR focal point at BTC Representation level for all HR matters
  • Promote the development of staff
  • Assess the needs of the staff in terms of learning and development
  • Develop a learning and development plan for the staff
  • Promote performance evaluation
  • Manage Administration/Logistics at Representation level
  • Organize travel for national and international staff
  • Ensure that the material/equipment/facilities are provided to the representation and projects according to their needs
  • Ensure that all equipment, including communication systems, works properly and to guarantee a suitable working environment
  • Ensure that VAT and other taxes processes are properly managed
  • Submit tax return applications to customs authorities
  • Handle different formalities related to obtaining visas, duty passes, airport access badges
  • Oversee activities carried out by other logistics staff in collaboration with the Financial Officer
  • Ensure the proper application of the vehicle policy
  • Oversee the management of petty cash and exchange of correspondences
  • Ensure proper management of the Stocks
  • Manage and supervise support staff (guards, gardener, cleaner and any other temporary staff)

Qualifications, Skills and Experience: 
  • The ideal candidate should hold a Graduate qualification preferably in Business Administration.
  • Possession of a post graduate qualification in Human Resource Management
  • At least eight years’ experience in human resources management and project administration;
  • Significant experience with an international organization and private sector
  • Computer literacy i.e. hands-on knowledge of Ms Office Programs is a must Other programs (Database, HR Management programs) a strong advantage;
  • Knowledge of basic related procurement legislation for public procurement
  • Ability to work independently;
  • Previous experience supervising other staff;
  • Proficient in English;
  • Mature, good communicator and team player;
  • Ability to work under stressful conditions.

How to Apply: 
All suitably qualified and interested candidates who wish to join Belgian Development Agency (BTC) in this capacity are encouraged to apply online by sending your application letter and resume, plus copies of academic and professional qualification certificates as well as at least three recent professional references to the Resident Representative, BTC, P.O. Box 40131, Kampala-Uganda, or hand deliver to: Lower Kololo Terrace, Plot 1B.

Deadline: 25th April, 2016

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