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Job Title:   Warehouse Officer    

Organisation: Infectious Diseases Institute (IDI)

Duty Station: Kalisizo-Kyotera, Uganda

Reports to: Warehouse & Distribution Manager

About US:

Infectious Diseases Institute (IDI) is an independently governed institute within the College of Health Sciences at Makerere University and has the mission “To strengthen health systems in Africa, with a strong emphasis on infectious diseases, through research and capacity development.” IDI has operations across Uganda as well as in a number of other African countries and has a staffing of over 1,000 managing multiple projects in research, clinical services, public health and training.

Job Summary:  As part of the Supply chain Team the warehouse officer will maintain and operate our regional warehouse containing a wide variety of supplies, parts and materials as per organization standards, maintaining up-to-date and accurate inventory records; and to receive and issue authorized supplies and materials according to established procedures.

Key Duties and Responsibilities:

• Supervise and participate in receiving, ordering, stocking and issuing supplies and materials to regional clusters
• Issue tools, inventory parts, materials and supplies and prepare monthly activity reports
• Ensure proper inventory levels; check stock items for reorder; maintain stock records and space planning.
• Inspect goods received to identify shortages or breakage and take necessary action
• Receive shipments e.g. from abroad/overseas and arrange for all the required documentation
• Classify items, allocate and track physical location of stock items within the warehouse
• Responds to questions regarding stock items, estimate departmental supplies and equipment needs and maintains a reasonable stock on hand
• Ensure proper and precautionary methods are observed in handling and storing items requiring special treatment
• Support the supply chain function including enforcing of suppliers’ tender/contract obligations and initiate action in case of supplies
• To take adequate security measures to prevent theft pilferage etc. at the warehouse and cluster offices
• To periodically conduct stock, take and share reports with the supervisor for decision making.
• Supervise and Train in the efficient utilization of available storage space and other GSP and GDP
• Ensure timely update and accuracy of stock cards at all times
• Efficiently use the available warehouse management information system.
• Performs other related duties as assigned by the supervisor and the department leadership.

Qualifications, Skills and Experience:

• The applicant must hold a bachelors Degree, in procurement and supply chain, business administration, warehouse and inventory management
• Medical Supply chain related background is an added advantage
• Post graduate qualification in supply chain, business administration, CILT, CIPS and any other related
• Five years of working experience in warehouse management and supervising at least 5 staff.
• Knowledge of warehouse operations and procedures
• Microsoft office proficiency
• Knowledge of the characteristics, uses and proper handling/storage techniques of items supplied
• Ability to interpret and follow oral and written instructions
• Ability to prepare and maintain stock records, reports and inventories and to estimate department’s needs in order to maintain proper inventory levels.
• Ability to work with computerized inventory control system
• Strong interpersonal and supervisory skills
• Good written and oral communication skills
• Problem solving and innovation skills

How to Apply:

All suitably qualified and interested applicants should apply online at the link below.

Click Here

Deadline: 15th May 2024

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