Set-up Coordinator Job Vacancy – Lively Minds

Job Title:  Set-up Coordinator

Organisation: Lively Minds

Duty Station:  Based in Jinja, Uganda with extensive travel to field

Reports to: Country Director Uganda

Hours: Full time

Compensation:  24,920,000 UGX gross per annum (2,076,677 UGX gross per month). rising to 28,658,000 UGX, subject to performance. Then, any subsequent pay progression is based on performance.


About US:

Lively Minds is an award-winning NGO, working to get pre-schoolers in rural Ghana & Uganda school-ready. Since 2008, we have developed an innovative, behaviour-change programme that empowers marginalized, poorly-educated mothers to run educational ‘Play Schemes’ for pre-schoolers and to provide better home-based care, using local resources. The Lively Minds programme aims to improve school-readiness of rural kindergarten children, by training parents to provide practical, cost-free learning and developmental activities in the kindergarten and at home.

These are exciting times for Lively Minds. Our programme in Uganda is in a test and position-for-scale stage with the long-term aim of national roll-out. Our long-term goal is for the programme to be adopted in several countries in the developing world, so that it can have a large impact in tackling the global early childhood development crisis.


We’re an ambitious team, determined to have a major positive impact on the world. We work hard, at a fast pace, in a challenging environment. We expect everyone to give their best to achieve the best possible results. Our work is demanding but provides plenty of opportunity for learning, growth and creativity. We want all staff to be happy, fulfilled and to feel appreciated and valued in their work.


Job Summary:   We have a structured package of set-up activities to sensitise and build the capacity of sub-county teams, community trainers (VHTs) and parents to set-up, own and sustain the Lively Minds programme.  The Set-up Coordinator will lead the staggered replication of set-up activities across 6 sub-counties. They will be responsible for leading the Set-up team to deliver all activities to quality standards and for managing the relationship with the district and sub-county teams.


Key Duties and Responsibilities:

Lead set-up activities across the sub-counties

  • Responsible for the successful completion of set-up phase in 6 sub-counties ensuring that all deliverables are achieved on time and to the right standard
  • Work with the Liaise officers to establish and maintain effective relationship with the District and sub-county teams and stakeholders, ensuring that they are well sensitised to the programme
  • Project manage the Set-up Officers, to ensure that the team is properly prepared, materials and logistics are well organised, budgets and financial policies are managed well and that progress is tracked
  • Supervise and coordinate a small team of Set-up Officers, District Liaise, Star Coaches and Star Players ensuring that they are able to deliver trainings and activities to the right standard; that they identify and manage risks; tracking progress and reporting accurately
  • Support the wider organisational operations where required – including monitoring top-up workshops, play schemes and parenting workshops
  • Manage team budgets, ensuring in line with country budget and monitor use according to financial policy

Manage a Team of Set-up Officers

  • Be an ambassador of Lively Minds and our mission in all you do
  • Role model and ensure that your direct reports adopt LM cultures and competencies
  • Where required, manage the performance of and build capacity of Set-up Officers, providing coaching and mentorship
  • Support the Country Director when needed (i.e. supporting in team management, country budgets, etc.)

Monitoring and Reporting

  • Ensure field reports are submitted to quality, analyze data and contribute to improvement of Training up content based on lessons learnt
  • Support team in challenges in reporting and build capacity in reporting quality
  • You may be assigned any other responsibility in agreement with your line manager, in contribution to Lively Minds work and in recognition of your experience and skills. It is therefore expected for staff to be flexible and willing to contribute to the work of the wider team.

Qualifications, Skills and Experience:

  • Undergraduate degree in a relevant subject or equivalent experience
  • Experience managing others
  • At least five years experience delivering trainings in rural settings
  • Ability to work with high level government stakeholders
  • Ability to handle finances/budgets
  • Strong ability to prepare for and deliver training in a fast paced environment
  • Strong data analysis ability
  • Strong problem solving abilities
  • Ability to write basic reports clearly
  • Tech literacy- basic user of MS word, ppt excel, MS Teams, able to adapt to and learn new tech systems easily
  • Experience working with teams at a distance
  • Experience of community education programmes
  • You will be expected to perform against the Lively Minds Competencies.


How to Apply:

If this sounds like you, please complete an application form and send it to

Applications will be reviewed on a rolling basis, interested applicants are encouraged to apply early.  Due to the urgent nature of this recruitment, we would be keen to recruit a suitable candidate that is available to start immediately.


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