No Experience Operations Trainee NGO Job Opportunities – Mercy Corps

Job
Title:         
 Operations
Trainee (No Experience Jobs)
Organization: Mercy
Corps
Duty Station: 
Kampala, Uganda
About US:
Mercy Corps is an
International NGO that exists to alleviate poverty and oppression by helping
people build secure, productive and just communities. Mercy Corps has been
fully registered in Uganda as an operational NGO. Currently Mercy Corps has an
office in Kampala and is implementing Food Security programs which comprise of
Water and Sanitation, Livelihood and Agriculture and Conflict Mitigation
Management Program in North and North Eastern Uganda. We implement programs in
the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong, Abim and Kotido
with funding from USAID, USDA, Walmart Foundation, SDC, DFID as well as other
private donations.
Key Duties and Responsibilities: 
Graduate trainee’s
responsibilities:
  • Provide administrative support, as part of the operations team to
    prepare for events, new staff orientation and other major meetings managed
    by operations.
  • Assist in preparation of purchase orders, collection of quotes and
    drafting of QAs, and submit to proper department.
  • Review and make price comparisons from pre-qualified bidders for
    product specifications to determine best purchases.
  • Prepare and complete orders/items for delivery or pickup according
    to swap schedule (load, pack, prepare waybill and store release forms).
  • Perform inventory controls and keep quality standards high for
    audits.
  • Coordinating travel of MCU staff; booking flights, hotels, etc. –
    when required.
  • Prepare and submit contractor time sheets/ completion reports.
  • Track deliveries and make sure field offices receive exactly what
    was ordered from suppliers.
  • Undertake operational/administrative tasks in support of the team.
  • Monitor booking vehicle and meeting room booking arrangements in
    relation to calendared events and meetings and liaise with relevant staff
    to organize necessary support.
  • Ensure an updates and comprehensive procurement pre-qualified list
    of service providers.
  • Discreet and diplomatic handling of confidential matters and
    information.
  • Collect and send invoices to appropriate department for payment
    handling.
  • Follow quality service standards and comply with procedures, rules
    and regulations.
  • Run errands in town (postal services, pick up supplies).
  • Assist in preparing monthly expenditure payments and submitting them
    for payment. Track and organize payments/contracts (inform supervisor of
    submission, payment, completion etc).
  • Assist peers as required (coordinate meetings, training, etc.)
  • Receive and process warehouse stock products (pick, unload, label,
    store). Perform physical checks of items/order to ensure appropriate items
    were delivered.
  • Answer supplier and external vendor inquiries about order changes or
    cancellations and check requisition orders for accuracy.
  • Communicate and cooperate with supervisors and coworkers
  • Keep a clean and safe working environment and optimize space
    utilization

Qualifications, Skills and Experience: 
  • The ideal candidate for the Mercy Corps Operations Trainee job
    opportunity should hold a degree or its equivalent in supply chain
    management, accounting, logistics, business administration or related
    field.
  • Proficiency in computer software, as well as Microsoft Word, Excel,
    Outlook.
  • Strong organizational and communication skills.
  • No prior experience is required at this time.
  • Willingness to learn and adapt.
  • Creative, proactive problem-solver who remains calm under pressure
    in a fast-paced environment.
  • Interest in working in a similar field in the future.
How to Apply:
All suitably qualified
and interested candidates should send their E-mail applications including a
cover letter clearly stating the salary requirements, updated CV (with three
professional referees), and copies of academic qualifications/certificates
addressed to the Senior HR and Legal Manager, Mercy Corps Uganda to:
ug-mcjobs@mercycorps.org
Deadline: 21st August 2018
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
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