UN Project Control Associate Career Jobs – United Nations High Commissioner for Refugees (UNHCR)

Job Title:        Project Control Associate
Organisation: United
Nations High Commissioner for Refugees (UNHCR)
Position No.: 10028845
Vacancy Notice: 045/2018
Reports to:
Senior Finance Officer
Duty Station: Kampala,
Post Grade: GL6
About UNHCR:
The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
Job Summary: The
Project Control Associate will complement programme management and provide
support for oversight of projects including the formulation of a monitoring
plan, quality assurance, and verification. Other activities of project control
include: review of project agreements, project audit, monitoring that there is
synchrony between financial and operational performance, participation in
multi-functional monitoring activities and reviews, tracking project risk
management, and supporting project closure. It is essential to maintain
segregation of duties between project control and programme functions for
effective accountability and oversight. Where there is no Project Control
Officer, General Service staff performing project control functions should
report directly to the Head of Office. The Project Control Associate receives
general guidance and work plans from the supervisor. They work independently on
regular assignments under the supervision of the Project Control Officer or to
the same management level as programme. The incumbent may supervise other
general service staff. Project Control staff play a very important role in
maintaining harmonious and effective partnerships, and often interact with
implementing partners. As a result, incumbents need to be very mindful of all
dimensions of partnerships in their interaction with partners (in accordance with
the Principles of Partnership, the Code of Conduct and other relevant
Key Duties and Responsibilities:   
  • Actively contribute to reviewing the
    internal control systems of implementing partners.
  • Contribute to reviewing that IP
    agreements are in conformity with Country Operation Plans and UNHCR rules,
    policies and procedures
  • Signficantly contribute to reviewing,
    analyzing and verifying Financial and Performance Implementing Partner
    Reports (Part I PFR and Part II IPR), and to checking accuracy and
    consistency between IPFR and IPR, in accordance
  • Ensure that the funds obligated under an
    IP agreement permit the payment of the next installment or a disbursement,
    confirming the status of installments already paid.
  • Support timely project closure in coordination
    with the programme unit.
  • Bring to the attention of supervisors
    and programme officers any significant variances at the office level in:
    budget execution, percentage of project execution, time schedule, and
    quality of projects against specifications or terms and conditions with
    project agreements
  • Build and maintain professional
    relationships with implementing partners.
  • Keep up to date with all UNHCR rules,
    regulations and procedures necessary to perform these duties.
  • Perform other duties as required
Key Performance Indicators:
  • Quality assurance of project agreements
    is provided in accordance with applicable UNHCR rules and regulations.
  • Resources transferred to implementing
    partners are utilized for the intended purposes and in accordance with project
  • Performance delivery and financial
    expenditure reported by implementing partners are accurate and consistent.
  • Supervisors are promptly informed of
    risks and major variances in the execution of projects (budgets, finance,
    implementation or timeframe Escalate IP issues to supervisors.
  • Recommend acceptance or non acceptance
    of IPRs and payment of installments.
  • Contact implementing partners for
    project related matters.
  • Have unlimited access to financial and
    operational records relating to projects

Qualifications, Skills and Experience:
  • The ideal candidate for the United
    Nations UNHCR Project Control Associate job opportunity should have
    completed secondary education together with training/certificate in
    Accounting, Auditing, Business Administration, Finance, Project Management
    or related field.
  • At least six years of previous job
    experience in the field of accounting/finance, auditing, project
    management, business analysis, quality assurance and/or risk management.
  • Excellent computer skills, in particular
    in MS Office applications.
  • Excellent communication skills.
  • Fluency in English and working knowledge
    of another relevant UN language or local language
  • Good knowledge of United Nations
    financial rules and procedures.
  • Broad knowledge an understanding of
    accrual accounting (such as IPSAS or IFRS).
  • Working experience with ERP financial
    modules (such as PeopleSoft, Oracle or SAP).
How to Apply:
All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
Deadline: 31st July 2018
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