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Fresher UNHCR Procurement and Logistics Officer Project Jobs - Humanitarian Initiative Just Relief Aid (HIJRA)

Organisation: Humanitarian Initiative Just Relief Aid (HIJRA)
Funding Source: UNHCR
Duty Station: Uganda
Reports to: Project Manager

About US:
Humanitarian Initiative Just Relief Aid (HIJRA) is an international African humanitarian and development organization that positively contributes towards improving the living standards and conditions of those adversely affected by disasters and conflict in the Horn, East & Central Africa by implementing WASH, Health, Education, Livelihoods, Community service & development and Protection programs in the region for a period of more than 20 years.

About UNHCR Project:
HIJRA with funding from the UNHCR in Uganda is implementing a multi-sectoral Program for refugees in Oruchinga settlement (Isingiro district), Nakivale settlement (Isingiro district) and Nyakabande Transit Center (Kisoro district).

Job Summary: The Procurement and Logistics Officer’s responsibilities will include but not limited to source data recording, analysis, and interpretations and facilitation of procurement processes. Also actively maintain the inventory and Assets register and ensure safe custody of the financial documents for easy reference and donor reporting. She/he will be expected to achieve utmost efficiency by constantly reviewing work processes and work flow within the office.

Key Duties and Responsibilities:
  • Ensure that all the money received is accurately recorded in the source document and posted in the financial management system.
  • Prepare the documents required for the payment of the supplies up to LPO stage and ensure that all the required attachments are in place before sending for further processing within the SERENIC system
  • Accurately and timely prepare the payment vouchers and attach the necessary documents before submitting them to the Senior Finance Officer for review and posting to general ledger.
  • Maintain stationary supply records and as well as other inventory supply and coordinate deliveries
  • Actively participate in the procurement process by sourcing for quotations from the vendors and forwarding the same to the procurement committee for review and decision making
  • Generate the Local Purchase Order using the financial System and deliver the same to the supplier upon authorization
  • The jobholder will also update the automated Items records and Fixed Assets records on weekly and monthly basis respectively.
  • Maintain electronic and hard copy filing system and retrieve documents from filing system when required
  • Photocopy all the weekly transactions to ensure a safe copy of the document is available for the Donor verification and Audit
  • Stamp all the payment vouchers and invoices “paid” to avoid double posting
  • Perform any other duties assigned by the Supervisor

Qualifications, Skills and Experience: 
  • The ideal candidate for the HIJRA Procurement and Logistics Officer job opportunity must hold a Bachelor’s degree in Accounting or Business Administration
  • At least two years’ experience in a busy Finance and administration environment
  • Diploma in procurement studies or wide experience in that function
  • Excellent written and spoken communication skills, in English
  • Ability to plan ahead and meet with deadlines
  • High levels of confidentiality

How to Apply:
All suitably qualified and interested candidates should send an application letter and Curriculum Vitae including telephone and email contacts of three referees including your current/most recent employer.

Application should be addressed to the:

Country Program Manager,
Humanitarian Initiative Just Relief Aid (HIJRA),
P.O. Box 37703, Kampala, Uganda.

Email to: The subject line should read: “Procurement and Logistics Officer.”

NB: Please note that interviews will be done on a rolling basis given the urgency of the positions.

Deadline: 3rd March 2018

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