2 Procurement Officer Job Opportunities – Petroleum Authority of Uganda (PAU)

Organization: Petroleum
Authority of Uganda (PAU)
Duty Station: Kampala,
Uganda
About US:
The Petroleum Authority of Uganda (PAU) is a statutory body established
under Section 9 of the Petroleum (Exploration, Development and Production) Act
2013, and in line with the National Oil and Gas Policy for Uganda which was
approved in 2008. The PAU’s mandate is to monitor and regulate the exploration,
development and production, together with the refining, gas conversion,
transportation and storage of petroleum in Uganda. This includes ensuring that
petroleum operations in Uganda are carried out in accordance with the relevant
laws, regulations, guidelines, statutes and in line with international best
practice for the petroleum industry.
Job Summary: The Procurement
Officer will process all procurement requisitions assigned in order to
facilitate timely service delivery with utmost observance of the provisions in
the PPDA Act and Regulations.
Key Duties and
Responsibilities:  
  • The incumbent will cross check the
    information provided on the requisitions and statements of requirements in
    relation to specifications, content detail and other required documents.
  • The jobholder will also solicit any
    additional information needed from end users to support raised
    requisitions where necessary and print the RPO for their signature
  • Keenly review statements of requirements
    provided by the end user and determine the appropriate procurement method
  • Guide end users through the Manager PDU,
    about the practicability of time lines set for delivery or completion of
    required goods/services
  • Maintain a database of potential suppliers
    for various goods, works and service providers in line with national
    procurement guidelines
  • Confirm with end users the basis of their
    estimated costs on the procurement requisitions, in order to determine the
    appropriate procurement method.
  • Provide regulatory guiding principles of
    the law and explain it to the end users in relation to their procurement
    requirements
  • The jobholder will determine appropriate
    solicitation documents and applicable evaluation methodology and criteria
    for CC consideration
  • Compile various appropriate procurement
    bidding and supporting documents for Contracts Committee approval
  • Develop appropriate terms and conditions
    of the proposed contract in consultation with the end users or technical
    specialists
  • Develop and submit an agenda and compile
    submissions to be presented to CC members
  • The incumbent will provide clarification
    on approved submissions to the contracts committee where need arises to
    inform their decision
  • Quality assure the approved advert to
    determine information accuracy according to the required items and provide
    advertising schedules to the media



  • Issue bidding documents to bidders and
    respond to any clarifications regarding the documents
  • The jobholder will be tasked with
    receiving bids of suppliers and guide the shortlisting process to
    determine potential service providers.
  • Invite the selected members for the
    evaluation meeting and capture minutes that will inform the evaluation
    report
  • Prepare the evaluation report and submit
    to members of the evaluation committee for signature
  • Prepare Local Purchase Orders for approved
    procurement decisions within the threshold
  • The jobholder will also compile all the
    documents containing all the applicable approvals and submit to Legal
    Department for Contract processing.
  • Review the draft Contract to ensure that
    the main documentation is part of the contract
  • Address issues raised by the suppliers
    over the draft contract to ensure mutual understanding between all the
    parties to the Contract.
  • Prepare and issue all letters of intents,
    other contract forming instruments and ensure that the concerns of both
    parties to the contract are captured and incorporated in the final
    contract.
Qualifications, Skills and
Experience:
  
  • The ideal candidate for the Petroleum
    Authority of Uganda (PAU) Procurement Officer job opportunity must possess
    hold at least level four of professional qualifications in procurement
    (CIPS).
  • The applicant must also hold a Bachelor’s
    Degree in either; Procurement and Supplies/Logistics Management, Commerce,
    Finance, Accounting or Business Administration.
  • A minimum of three years’ practical
    experience in handling procurement and disposal in a large organization
  • Contract management training is desired
  • Outstanding record of integrity
  • Demonstrated ability to work as part of
    effective work teams
  • Excellent analytical and conceptual skills
  • Good reporting and communication skills
  • Highly flexible, assertive with good
    interpersonal skills
  • The applicant must be self-driven and
    result oriented
  • Possess basic knowledge of computer
    applications especially spreadsheets and databases
How to Apply:
All suitably qualified and interested candidates are encouraged to
apply online by clicking on the link below.
Click Here (Register)
-> Proceed to Application
Deadline: Friday 8th September
2017 by 11:59 pm.
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