26 May 2017

Fresher Programme Assistant - Youth (International Citizens Service - ICS) NGO Jobs - VSO

Organization: VSO
Duty Station: Kampala, Uganda
Reports to: Programme Coordinator - Youth
About VSO:
VSO is the world’s leading independent international development organisation that works through volunteers to fight poverty in developing countries. Our high-impact approach brings people together to share skills, build capabilities, promote international understanding and action to change lives and make the world a fairer place.

Job Summary: The Programme Assistant-Youth will oversee the implementation of project activities in assigned projects, locations by working closely with colleagues (volunteers & staff) and partners

Key Duties and Responsibilities:   
Project Implementation:
  • Develop and execute project activity implementation plans; monitor, review and act to manage challenges to activity implementation;
  • Prepare activity progress reports; document good practices and case stories; maintain evidence-based data in the project for quality reporting. 
  • Work with project team including Volunteer Team Leaders and PC-Youth to prepare monthly project activities budgets e.g. for ICS programme.
  • Process payments for planned ICS project activities. Receive accountabilities, proof check and submit to PC-Youth and finance dept. for approval. Keep well documented records of movement of funds (Bank records etc.) both soft and hard copies.
  • Keenly monitor funds movement in the field and take preventive actions as needed for fund protection.  
Volunteer Support:
  • Ensure open and constructive communications between volunteers and staff for quality volunteer performance.
  • Ensure policy and rules adherence by volunteers throughout their placement.
  • Maintain a log of volunteers’ issues and support addressing them ASAP.
  • Work closely with the logistics and HR teams in Kampala and support with needed work permit documents.  
  • Ensure all logistical requirements for volunteers and projects are in place and provide on time support.
  • Provide timely operations support during trainings, workshops and other events when required. Proactively engage with the operations team to address any logistics issues in project activity delivery.
  • Support HR team in managing immigration requirements for volunteers.

Qualifications, Skills and Experience:  
  • The applicant should preferably hold a degree in a relevant field
  • Project Implementation: Experience of co-ordinating, planning and reporting project implementation.
  • Self-organising Skills: Good time management; strong organisational ability; self-motivated, ability to use own initiative; flexibility; sound judgement and the confidence to take independent action as required;
  • Communication - Ability to build productive working relationships.  Excellent interpersonal skills, working effectively with others, listening, understanding and achieving appropriate results.
  • Information Technology and Numeracy -Demonstrably numerate; confident, experienced and accurate when dealing with financial and other performance information.
  • Proficient knowledge and experience of standard Microsoft Office software and internet.
  • Desirable: Fluency in English language; confidence in public speaking; experience of working with and in a volunteering programme; able to undertake extensive travel as required on the job.

How to Apply:
All suitably qualified and interested candidates are encouraged to apply online by clicking on the web link below.

Deadline: 26th May, 2017

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