19 May 2017

Accountant CSO Jobs - Uganda Youth Network (UYONET)

Job Title:      Accountant
Organisation: Uganda Youth Network (UYONET)
Duty Station: Kampala, Uganda
Reports to: Executive Director

About Us:
The Uganda Youth Network (UYONET) is a regional focused leading umbrella Youth CSO Network that works to mainstream young peoples’ engagement in development and governance processes in East Africa and beyond. UYONET was started in 2002 to respond to the increasing demand for a collective platform for research, training and policy advocacy for young people by young people. With a membership of 31 district networks constituted by over 147 youth organizations, UYONET has continued to be the apex of youth programming and designing appropriate interventions that respond to the needs of the youth across the region.

Job Summary: The Accountant will take lead on financial management, accounting and scenario planning ensuring UYONET is transparent, accountable, and able to mitigate risks as it moves forward. This role will involve maintaining oversight of our income, cash flows, accounting, and financial practices across the organisation. With the support of a talented team in accounts and administration, you will work closely with the programmes to ensure high quality operational and project budgets are developed, and managed. The incumbent will work closely with the Executive Director and senior management team to maintain oversight on financial planning and decision making producing user friendly management reports; and play an active role in fundraising and proposal development from the financial perspective. The jobholder will be a committed and talented individual who will be part of our Senior Management Committee, and will proactively engage in supporting leadership of the organisation. Within this body you will provide technical advice on financial management and planning.

Key Duties and Responsibilities:  
Financial Management: 30%
  • Ensure organisational compliance with finance practices
  • Lead development of financial plans, budgets and forecasts
  • Prepare financial statements and lead preparation of year end accounts
  • Prepare monthly income and expenditure statements for UYONET and its donors and board
  • Monitor donor funded projects and provide accurate reporting
  • Review financial processes and procedures on an annual basis
  • Prepare accurate and timely financial reports for donors as required
  • Carry out benchmarking exercises and supplier reviews to obtain value for money on its purchases
Accounting Functions: 30%
  • Ensure that accounting records and books of accounts are kept up to date and are in accordance with UYONET standards.
  • Maintain a computerised system (……..) for the UYONET expenditures
  • Ensure that all payments to supplies and/or projects are in accordance with relevant UYONET regulations and approved plans/budgets
  • Manage monthly payroll, and ensure necessary deductions and reimbursements are processed against staff accounts
  • Ensure that donor funds are received as per disbursements agreements and that expenditure by all staff is coded by unit and donor correctly
  • Ensure that bank reconciliation as well as debtors and creditors statements are done monthly
  • Ensure that cheque books, purchase order books, invoices etc. are well accounted for and are kept in a safe and secure custody
  • Annually review accounting timelines and processes to ensure accounts are being produced across our four offices in the most effective manner
Financial Controls and Risk Management: 15%
  • Implement annual internal and external audit recommendations
  • Build capacity among your team to strengthen supervision by finance
  • Work closely with management to build a culture of values and transparency in finance
  • Oversee adherence to UYONET financial policies and procedures, and continuously improve systems and mitigate risks
  • Oversee management and control of fixed assets, equipment and supplies
  • Conduct monthly spot checks to ensure a strong control environment
  • Provide guidance and develop new tools and systems to strengthen financial controls and risk management
Operations, Human Resource Management and Development: 15%
  • Ensure UYONET complies with required insurances and certifications for effective operations management in Uganda
  • Provide line and performance management to your team
  • Develop mechanisms to ensure regular communication and planning of priorities takes place across teams
  • Provide training and coaching to the finance team and other staff as per organisational capacity building plans
  • Oversee induction of new staff (finance and other) to UYONET‘s finances, financial procedures and policies with support of your team
  • Uphold UYONET codes of conduct and staff policies at all times personally and within your team
Contribute to Strategy and Direction as part of the Senior Management Committee: 10%
  • Support financial planning, risk management and value for money work within the organisation
  • Actively contribute to strategic planning and organisational management as a member of the Senior management committee as a team player
  • Serve as a role model to our staff and for young people in Uganda by upholding our values and policies at all times
Other Duties: 5 % Other duties may be required from time to time, including responsibilities which require work on weekends and holidays for which time off in lieu may be taken.

Qualifications, Skills and Experience: 
  • The ideal candidate must hold a Bachelor’s degree in a finance-related course
  • Professional accounting training / certification will be an added advantage
  • Significant experience in similar position

How to Apply:
All candidates should send their applications and detailed CVs with copies of relevant professional certificates should be addressed to the physical address below;

The Executive Director,
Uganda Youth Network,
Plot 55A Kimera Road, Ntinda.
P.O. Box 33268 Kampala – Uganda,

E-mail to: info@uyonet.or.ug

Deadline: 26th May 2017


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