The Ugandan Jobline

• Liaise with SSM
  to develop and implement policies and procedures
• Develop and
  routinely update SOP’s to guide day to day operations of the transport
  function
• Highlight
  gaps in procedures and advise management on necessary revisions
• Monitoring
  compliance and effectiveness of policies and procedures.

• Conduct
  regular cost benefit analyses and needs analyses of MUg fleet to ensure
  efficiency and effectiveness
• Plan and
  organise vehicle maintenance servicing and repairs whenever necessary to
  ensure timely and effective repair of vehicles
• Ensure
  availability of skilled drivers to drive the vehicles
• Ensure that
  all vehicles are in good mechanical condition, regularly serviced and duly
  insured.
• Make sure
  that all vehicle fleet have tool kits and first aid box.
• Follow up
  reports of vehicle damage with the Support Services Manager as well as
  other organisations like the police as and when need arise.
• Ensure that
  each vehicle has a designated driver who is responsible for its checks and
  maintenance.

• Work closely
  with the procurement department, procure and monitor usage of fuel for MUg
  vehicles.
• Manage the
  issuing and track usage of fuel cards
• Ensure proper
  and accurate documentation of vehicle mileage records by undertaking
  weekly checks of individual drivers’ mileage records and taking necessary
  action where inconsistencies are noted
• Ensure
  compliance by driver to established fuel consumption procedures by
  routinely monitoring fuel consumption records
• Ensure safe
  custody of all transport records (including vehicle registration log books
  and mileage logs books)
• Maintain an
  up to date database for proper tracking and reporting of vehicle usage
  & fuel consumption
• Analyse fuel
  consumption records generated by service provider to ensure accurate
  billing

• Provide
  effective leadership, and maintain good teamwork among the drivers
• Coordinate
  and supervise the work of the transport department
• Develop duty rota
  for drivers to ensure achievement of department objectives
• Ensure that
  the drivers have up-to-date and the correct class of driver licence
• Manage the
  deliveries of the various items including letters, packages, laboratory
  samples, etc.
• Participate in
  the drawing of the department budget, and ensure effective management of
  the agreed activities within the budget line.
• Plan and
  conduct regular meetings with the team.
• Ensure
  regular availability of an ‘on call’ driver for the in-patient care centre
  whenever required.
• Define and
  monitor performance targets for effective service delivery
• Ensure
  availability and access to resources necessary for provision of quality
  transport services
• Develop and
  implement systems for proper accountability of resource and activities
• Ensure
  effective performance management of staff within the department through
  performance appraisal
• Technically
  support the staff of the department and respond to their issues on a
  timely manner.
• Prepare and
  submit to the Support Services Manager periodic departmental activity
  reports.

• Develop and
  implement a transport requisition system, ensuring that clear timescales
  are established and disseminated, and that all necessary approvals are in
  place prior to travel
• Provide
  appropriate documentation to support payment requisitions and monthly
  mileage recharge reports to ensure completeness of accountability for
  costs incurred
• Develop and
  disseminate a weekly transport schedule, and ensure that all transport
  needs are met.
• Ensure that
  staff, Clients, Participants and Visitors are transported in time
• Supervise the
  deliveries of the various items including letters, packages, laboratory
  samples, etc

• Monitor
  service provider contracts and advise management accordingly to ensure
  that MUg has updated contracts for hired transport, fuel companies and
  garage services.
• Develop
  minimum requirements and ensure they are included within service contract
  as regards
• Monitoring
  operations of service providers against contractual obligations to ensure
  compliance and take appropriate action where service does not meet
  expectations
• In liaison
  with Procurement and Stores Coordinator, undertake regular market research
  on transport charges to ensure that the cost of these services are offering
  value for money
• Process
  timely payment request for service providers in line with the approved
  budget as well as ensuring value for money

• The applicant should
  hold a Bachelors Degree in Transport and Logistics Management or Business
  related Bachelors Degree with post graduate diploma in Fleet Management.
• He/she must possess a
  Certificate in defensive driving.
• The successful
  candidate must possess a minimum of four years’ working experience in
  fleet management with 2 years experience of supervisory responsibility
• Fleet management
  skills
• Working knowledge of
  traffic laws and regulations
• Extensive knowledge of
  motor vehicle operations
• Good communication and
  interpersonal skills
• Leadership and
  coordination skill
• Team building
• Good time management
  skills
• Customer care and
  focus
  Computer literacy skills i.e. Proficiency in various MS office packages
• Working knowledge of
  English and local language(s) are crucial.
• Hard working,
  trust-worthy, and holding the highest levels of integrity and
  confidentiality.
• Must be flexible,
  reliable, able to work under pressure; and in sympathy with the Christian
  values of Mildmay Uganda.
• Evidence of a
  non-judgemental approach regarding race, religion, culture, sexuality and
  lifestyle is critical.

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