Human Resource and Office Assistant Job Opportunity at Sanlam Life Insurance (U)

Reports to: Head of Finance and Administration
About Sanlam:  
Sanlam Life Insurance (U) Limited is a reputable International Life Insurance Company and is seeking to recruit a result driven and motivated individual for the vacancy above;
Job Summary: This role provides a comprehensive administrative support to day-to-day operations of human resources and office administration, ensuring the efficient delivery of all HR related and office administration processes and requirements.The role liaises closely with all departments, staff and management the business, providing a customer focused and effective human resource support service to the organization to achieve the organization goals and objectives.
Duties and Responsibilities:
·         Provide general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, and taking down minutes as needed.
·         Establish, maintain and control personnel, employees, recruitment relations records, files, correspondence, reports, and organization charts.
·         Manage sensitive and confidential matters like personnel relations, employee relations, and organizational changes, planning and protecting the security of information, data and files.
·         Conduct research, gather data and statistical reports, and maintain statistical information.
·         Keep up with current issues and matters in the organization related to HR department.
·         Keep up with current issues and matters as they relate to the labour laws of Uganda.
·         Administer and monitor new hire orientation programs.
·         Implement training and development programs for staff.
·         Assist with performance appraisals and development plans for all staff.
·         Maintain and monitor records of employee benefits and salary.
·         Maintain up-to-date employee file records by handling changes in   employee status in timely manner.
·         Ensure effective reception or proper approvals on forms and enter changes in the system.
·         Provide assistance in hiring process activities such as posting jobs  on job board or website, reviewing applications and maintaining a spreadsheet on tracking an applicant.
·         Manage drivers and cleaners i.e. manage their schedules, performance, and handle all their HR related issues.
·         Manage administration tasks around all Sanlam offices in Uganda.
Qualifications, Skills & Experience:
·         Bachelors Degree in Human Resource Management.
·         Minimum 2yrs work experience in similar role.
·         Must be effective in problem-solving skills.
·         Have knowledge of recruitment process.
·         Have competent keyboard skills to produce accurate and well presented reports.
·         Ability to present information in forms, tables, and spreadsheets.
·         Should be an effectual communicator verbally as well as through writing skills.
·         Should be committed to diversity and equality culture.
·         Have the ability to operate under immense pressure.
·         Must be proficient with basic budget management and calculations.
·         Must be able to deliver effective results, meet tight deadlines and targets.
Core Competencies:
·         Good communication skills, verbal and written
·         Report writing skills
·         Excellent time management
·         Excellent inter-personal skills
·         Negotiation skills
·         Problem-solving
·         Highly organized.
·         Initiate and implement processes.
·         Participate in protocol and process development.
·         Computer literacy
How to Apply:
Please follow the instructions as stated below as failure to do so could lead to disqualification.
1. Send an Application letter and CV/Resume.
2. Merge these two documents into one document in either word or pdf format.
3. Do not attach or send any scanned documents, these are sometimes too large for our inbox.
4. Include the job title and/or reference number in the subject line of the email address   and send your application by email to
5. Only successful candidates will be contacted. For all other inquiries please contact our offices directly
Deadline: 29th October, 2012
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