Administrative Officer UN Jobs – United Nations Regional Service Centre Entebbe (RSCE)

Job Title:               Administrative Officer
Organization: United Nations
Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Job Opening Number:
17-Administration-RSCE-74039-R-Entebbe (M)
Reports to: Service Line
Manager
Job Grade: P3
About RSCE:
The Regional Service Centre Steering Committee is the decision-making
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSC.
Key Duties and
Responsibilities: 
Within delegated
authority, the Administrative Officer (Service Line Manager) will be
responsible for the following duties:
  • Ensure that the provision of all RSCE
    related administrative support services are implemented / delivered in an
    efficient and timely manner.
  • Serve as the RSCE focal point for common
    financial, administrative and logistical functions.
  • Provide timely coordination and logistical
    support in relation to RSCE client Missions.
  • Provide analytical inputs to strategic
    planning, results -based management and reporting.
  • Assist and coordinate within the unit in
    the conceptualization and development of work plans, human resources and
    procurement plans and logistical support.
Human Resources Management:
  • Undertake actions related to the
    administration of the Service Line’s human resources activities, e.g.
    performance appraisal, separation of staff members, training, etc.,
    ensuring consistency in the application of UN rules and procedures.
  • Provide information regarding conditions
    of service, duties and responsibilities, and privileges and entitlements
    under the Staff Rules and Regulations.
  • Provide information on the Service Line’s
    staffing needs for inclusion in the staffing table of the Centre
Budget and Finance:
  • Provide support in developing the Unit’s
    work program and budget; analyze inputs and formulate resource allocations
    by work program, or business processes.
  • Keenly monitor budget / work program on a
    regular basis, reallocate resources as necessary.
  • Render support in the implementation of
    procedures and systems for implementing the appropriate financial
    database.
  • Actively contribute to the development of
    budgetary guidelines for the Service Line
Other Duties:
  • Supervise the work and manage the
    performance of the administrative support staff.
  • Perform other related administrative
    duties, as required (e.g. operational travel programme, monitoring accounts
    and payment to vendors and individual contractors for services, physical
    space planning and the identification of office technology needs and
    maintenance of equipment, software and systems).
Qualifications, Skills and
Experience:
  • The ideal candidate for the United Nations
    Regional Service Centre at Entebbe (RSCE) Administrative Officer job
    opportunity should hold an advanced university degree (Master’s degree or
    equivalent) in business or public administration, finance, human resources
    managements, social sciences, education or in a related field is required.
    A first-level university degree in combination with two additional years
    of qualifying experience may be accepted in lieu of the advanced
    university degree.
  • A minimum of five (5) years of progressively
    responsible experience in finance, administration, budget, business
    administration, human resources management, administration or related area
    at the national, and at the international level is required.
  • Previous experience with human resources
    systems and management in an international setting is desirable.
  • Prior experience working in a United
    Nations common system field operation (inclusive of peacekeeping,
    political missions and UN agencies, funds and programmes) – or similar
    international organization or non-governmental organization – in a
    conflict or post-conflict setting is desirable.
  • Previous exposure and experience with
    financial management or accounting in an international setting is
    desirable.
  • Languages:  Fluency in one of the working
    languages of the UN Secretariat, English (both oral and written) is
    required; A working knowledge of French is desirable.
Personal Competencies:
  • Professionalism:  Knowledge of administrative,
    budgetary, financial and human resources policies and procedures. Ability
    to apply various United Nations administrative rules and regulations in
    work situations. Conceptual analytical and evaluate skills to conduct
    independent research and analysis. Ability to identify issues, formulate
    opinions, make conclusions and recommendations. Shows pride in work and in
    achievements; demonstrates professional competence and mastery of subject
    matter; is conscientious and efficient in meeting commitments, observing
    deadlines and achieving results; is motivated by professional rather than
    personal concerns; shows persistence when faced with difficult problems or
    challenges; remains calm in stressful situations. Takes responsibility for
    incorporating gender perspectives and ensuring the equal participation of
    women and men in all areas of work.
  • Communication: Speaks and
    writes clearly and effectively; listens to others, correctly interprets
    messages from others and responds appropriately; asks questions to
    clarify, and exhibits interest in having two-way communication; tailors
    language, tone, style and format to match audience; demonstrates openness
    in sharing information and keeping people informed.
  • Planning and Organizing:
    Develops clear goals that are consistent with agreed strategies;
    identifies priority activities and assignments; adjusts priorities as
    required; allocates appropriate amount of time and resources for
    completing work; foresees risks and allows for contingencies when
    planning; monitors and adjusts plans and actions as necessary; uses time
    efficiently.
  • Client Orientation: Considers
    all those to whom services are provided to be “clients” and
    seeks to see things from clients’ point of view; establishes and maintains
    productive partnerships with clients by gaining their trust and respect;
    identifies clients’ needs and matches them to appropriate solutions;
    monitors ongoing developments inside and outside the clients’ environment
    to keep informed and anticipate problems; keeps clients informed of
    progress or setbacks in projects; meets timeline for delivery of products
    or services to client.
NB: The United Nations
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested candidates desiring to serve the
United Nations Regional Service Centre at Entebbe (RSCE) in the aforementioned
capacity should express their interest by visiting the UN recruitment website
and clicking Apply Now.
Deadline: 27th April 2017
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