The Ugandan Jobline

• Input programme data toBV’s online content
  management system.
• The jobholder will ensure that
  accommodation, meals and training spaces are booked and ready when needed.
• Deliver pre-placement training to new Team
  Leader and in-country volunteer cohorts.
• The incumbent will arrange and deliver
  airport collection service for UK volunteers arriving on placement.
• Support Team Leaders throughout the
  placement, ensuring that they are fully prepared to deliver their
  responsibilities, and that their learning and development is considered at
  every stage.
• Ensure volunteers are placed in working
  groups, host home pairs and host home families that are productive,
  supportive and take account of strengths, weaknesses and needs.
• Lead on volunteer management across the
  full range of programme activities,e.g. performance manage work with
  entrepreneurs and monitor behaviour in relation to BV Code of Conduct
  (initiating BV’s disciplinary procedures where appropriate).
• Pro-actively solve issues that are
  hindering the effective execution of BV’s approach and impact.
• Track use of BV’s insurance policy by
  volunteers and share information about claims with the UK office in a
  timely manner.
• Continuously assess the performance of
  local partners and introduce measures to improve outputs where standards
  drop.
• Work in liaison with Team Leaders and
  M&E Leads to ensure volunteers collect reliable data about
  entrepreneurs (in line with BV monitoring and reporting guidelines),and
  ensure that the data shared with the UK office.
• Manage the planning and delivery of
  well-designed and high-impact events, e.g. on BV pitch days, or with
  volunteers at performance review workshops.
• Comply with all applicable laws and
  regulations relating to anti-bribery and anti-corruption; report any
  request or demand for an improper financial or other benefit in connection
  with this role.

• Work closely with UK finance staff and
  Uganda Country Manager to create each programme budget.
• Have a good knowledge of costs in the
  community and achieve good value for services and products we buy.
• Deliver the programme within budget. At
  the end of each programme produce a comparison of actual costs against the
  budget with explanations of any differences.
• Work closely with the UK finance staff to
  produce the weekly cash requirement for the programme and deliver cash
  spend returns each week which are accurate and auditable.
• Check all bills carefully before
  authorising payments.
• Produce receipts for all payments.

• Complete all community level risk
  assessments in the communityand share with Uganda Country Manager;
  re-visiting and, where necessary, updating the information in advance of
  each new programme.
• Identify risk mitigation strategies and
  take ownership for the implementation of these strategies.
• Build partnerships and collaborate with
  stakeholders who have a strong understanding of safety, security and
  medical issues in the communitye.g. NGO networks, community leaders, and
  local police representatives.
• Continually monitor, assess and act upon
  credible information relating to safety, security issues affecting BV
  operations in the community.
• Manage responses for all safety, security
  and medical incidents that do not qualify as critical or crisis; complete
  incident report form and share with the Uganda Country Manager.
• Sit on the Incident Management Team (IMT)
  in the community, supporting the IMT chair in delivering effective and
  robust responses to critical and crisis safety, security and medical
  incidents.
• Adopt an honest and transparent approach
  to post-incident reviews to encourage organisational learning and ongoing
  improvements.
• Manage confidential information about
  volunteers with extreme care and in line with BV’s Data Protection Policy.
• Undertake annual security and medical
  training delivered by BV’s International Security Manager.
• Assume out of hours’ responsibility for
  the Uganda emergency phone, in accordance with BV’s rota system (normally
  one week in every 4).

• Deliver all tasks and activities in line
  with BV’s quality assurance framework.
• Complete quality assurance audits
  conducted by BV UK office and other external agencies.

• Undertake other duties as required by the
  Uganda Country Manager.
• Operate cooperatively and flexibly with
  colleagues in the organisation.
• Work during some unsocial hours, including
  in the evening and at weekends.

• Rate of “volunteer satisfaction with
  in-country support” in programmes is higher than the average across BV.
• Audits demonstrate that programmes are
  executed in line with BV’s quality assurance framework requirements.
• Programmes are delivered within budget and
  financial reports are accurate and shared with the Uganda Country Manager
  before pre-agreed deadlines.
• Safety, security and medical procedures
  are followed, incident responses are well-managed and incident reviews
  reflect good practice.

• The applicant should have prior experience
  of working on NGO programmes with young people, ideally youth volunteers.
• Previous experience in delivering training
  and facilitating workshops
• Prior exposure and experience creating and
  managing budgets
• Previous experience of conducting risk
  assessments and designing mitigation strategies
• Computer literacy i.e. proficiency in
  Excel and Microsoft Office
• Have a very high level of numeracy and
  written and spoken English
• Have a strong work ethic and a careful
  attention to detail 

• Have a habit of meeting deadlines, working
  with minimal supervision
• Highly persuasive, confident and able to
  negotiate good value for money deals for the organisation
• Be calm and able to work under pressure
• Be trustworthy and honest – BV has a zero
  tolerate policy on bribery or corruption
• Ability to create a strong and wide
  network of contacts and community supporters
• Be committed to the protection of vulnerable
  young people, with an understanding of appropriate adjustments and
  responses that prioritise their needs.
• Previous experience running a business in
  Uganda and/or have received training in this enterprise or
  entrepreneurship is desired
• Previous experience delivering responses
  to safety, security and medical incidents will be an added advantage
• Previous experience working
  cross-culturally, with people from outside of East Africa

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