The Ugandan Jobline

• The incumbent will identify, evaluate,
  recommend and supervise potential service providers in accordance with set
  guidelines and procedures
• Prepare and circulate requests for
  quotations to prequalified service providers/Forwarders
• Receive and evaluate quotations from
  service providers (clearing/shipment agents) for ready/ expected
  consignments
• Intuitively evaluate suppliers’/service
  providers’ performance annually to ensure conformity to established
  standards
• In charge of the initiation of payments
  for suppliers/service provided against received invoices as per set
  standard and procedures
• Keenly analyze supplier/service provider
  file and reconcile the individual accounts for settlement
• Expeditiously follow-up (track) both
  airfreight and sea freight consignments to ensure timely ‘delivery as
  stipulated in the import purchase order
• In charge of generating material
  requisition sheet for consumables required in the department using
  software application (ERP)
• Responsible for the promotion of best
  imports practice, high ethical standards, and adherence to the company
  approved imports procedures
• In charge of contracts administration for
  suppliers/service providers to ensure adherence to the agreed contract
  terms
• Actively participate in preparation of
  department monthly/ annual reports
• Register and follow up on suppliers and
  service providers’ complaints and ensure remedial actions are taken
• Ensure that all documents relating to
  imports are passed onto the manager on time
• Ensure that insurance matters pertaining
  to all imported cargo are properly followed up in liaison with our
  insurance brokers,
• Upon delivery of a consignment, will
  ensure that all the GRNs relating thereto are filled in that particular
  file later than two days
• Ensure all documents passed on are
  properly filed in their respective files
• Ensure that all tax payments made are
  entered into the register
• Posting all imports data into ERP

• The Imports Officer should hold a
  Bachelor’s degree in Business Studies or Clearing & Forwarding
• At least one year’s experience in similar
  role is preferred
• Computer literacy skills – ability to
  comfortably use MS Office packages
• Working knowledge of ERP is an added
  advantage
• Good numerical ability
• Excellent communication skills – ability
  to write and speak clearly
• Well organised and focused
• Possess the ability to professionally
  interact with all key stakeholders e.g. service providers, colleagues
• Initiative – ability to initiate a task
  and follow through its execution
• Report writing skills

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