The Ugandan Jobline

• Act
  as IOM”s logistical focal point within the refugee settlements, ensuring
  that any IOM supported refugee travel within the Resettlement Programme is
  organized efficiently, on time and with due respect to the dignity of the
  refugees.
• Work
  closely with the partners (UNHCR, MTI, OPM, and other) to ensure that all
  IOM”s work is fully coordinated with partners as appropriate and that all
  refugees have the relevant documentation and notifications for the
  journey.
• Assist
  the IOM operations through being the information management and
  information dissemination focal point and hub, ensuring the refugees are
  fully notified for travel for pre-departure screening, medical checkups
  (and any other purpose related to the refugee resettlement programme) and
  that all partners are consulted and informed of IOM activities as
  appropriate.
• Receive
  refugees who have departures cancelled and assist to reintegrate them back
  into the camp while the process is reviewed.
• Notify
  cases with particular security designation of their travel arrangements
  and ensure absolute confidentiality and sensitivity in the handling of
  such cases

• Assist
  in overall administrative and financial support in the day-to-day
  management and functioning of the field Office
• Preparation
  of monthly Funds Request (or more frequently as necessary) and submission
  to Kampala in order to ensure that programmatic and sub-office financial
  needs are satisfactorily catered for.
• Prepare
  Purchase Requisition Forms (PRF) and assist the procurement staff in
  Kampala in procurement of program supplies and equipment in accordance
  with IOM established procurement procedures.
• Update
  and maintain complete records of inventory of all assets in the field
  office, verifies and certifies coding of supplies & Equipment. Check
  and prepare inventory reports and forward to Kampala on a monthly basis.
• Monitor
  office maintenance, maintenance supplies, utilities and their invoicing,
  organise repairs of equipment and machinery. Monitor stock of office
  supplies and orders / requests replenishments when required.
• Ensure
  record keeping and maintenance of all relevant correspondence. Create and
  maintain filing and reference system, following IOM guidelines
• Ensure
  efficient use of the vehicles for routine day to day operations. And
  coordinate with the Logistics Assistant in Kampala by checking and
  ensuring timely repairs and maintenance of all IOM vehicles at the
  sub-office.
• Perform
  any other duty within the incumbent’s capabilities as assigned by the
  supervisors

• The
  applicant should have at least four years of relevant experience.
• He/
  she must also have completed a high school diploma in Business
  Administration/ Commerce/ Accounts/ Secretarial studies.
• The
  applicant should effectively applies knowledge of multiple financial disciplines
  to monitor and manage the work of staff
• Effectively
  applies knowledge of relevant financial discipline
• Develops
  / follows internal control procedures to prevent fraud and mismanagement
• Ensures
  application of institutional financial policies and guidelines
• Advocates
  incorporation of financial considerations into processes and procedures

• Creates
  a respectful office environment free of harassment and retaliation, and
  promotes the prevention of sexual exploitation and abuse (PSEA)
• Accepts
  and gives constructive criticism
• Follows
  all relevant procedures, processes, and policies
• Meets
  deadline, cost, and quality requirements for outputs
• Monitors
  own work to correct errors
• Takes
  responsibility for meeting commitments and for any shortcomings

• Identifies
  the immediate and peripheral clients of own work
• Establishes
  and maintains effective working relationships with clients
• Identifies
  and monitors changes in the needs of clients, including donors,
  governments, and project beneficiaries

• Contributes
  to colleagues’ learning
• Demonstrates
  interest in improving relevant skills
• Demonstrates
  interest in acquiring skills relevant to other functional areas
• Stays
  abreast of developments in own professional area

• Actively
  shares relevant information
• Clearly
  communicates, and listens to feedback on, changing priorities and
  procedures
• Writes
  clearly and effectively, adjusting wording to the intended audience
• Listens
  effectively and communicates clearly, adapting delivery to the audience

• Convinces
  others to share resources
• Presents
  goals as shared interests

• Provides
  constructive feedback to colleagues
• Provides
  fair, accurate, timely, and constructive staff evaluations
• Uses
  staff evaluations appropriately in recruitment and other relevant HR
  procedures

• Sets
  clear and achievable goals consistent with agreed priorities for self and
  others
• Identifies
  priority activities and assignments for self and others
• Organizes
  and documents work to allow for planned and unplanned handovers
• Identifies
  risks and makes contingency plans

• Masters
  subject matter related to responsibilities
• Identifies
  issues, opportunities, and risks central to responsibilities
• Incorporates
  gender-related needs, perspectives, and concerns, and promotes equal
  gender participation
• Persistent,
  calm, and polite in the face of challenges and stress
• Treats
  all colleagues with respect and dignity
• Works
  effectively with people from different cultures by adapting to relevant
  cultural contexts
• Knowledgeable
  about and promotes IOM core mandate and migration solutions

• Actively
  contributes to an effective, collegial, and agreeable team environment
• Contributes
  to, and follows team objectives
• Gives
  credit where credit is due
• Seeks
  input and feedback from others
• Actively
  supports and implements final group decisions

• Learns
  about developments in available technology
• Proactively
  identifies and advocates for cost-efficient technology solutions
• Understands
  applicability and limitation of technology and seeks to apply it to
  appropriate work

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