Administrative Assistant – Uganda Studies Program Career Vacancy at Uganda Christian University (UCU)

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Organisation: Uganda Christian University (UCU)
Duty Station:  Mukono, Uganda
About UCU: 
Uganda Christian University was founded when the historic Bishop Tucker
Theological College was promoted as a university in 1997. Bishop Tucker
Theological College trained clergy and educators during its 84-year history
from 1913-1997. The local chief, Hamu Mukasa, granted land for the college to
operate in Mukono. International partnerships were part of the College’s
missionary history. The Church Mission Society teamed with Ugandan leaders and
others to assure the College had the necessary intellectual and other capital.
By the late 1990s, the Church of Uganda sought to have a broader impact on
society through the higher education – not only of clergy but of other
professionals as well. Uganda Christian University was established in 1997.
In 2004, the Government of Uganda granted a charter to Uganda Christian
University – the highest level of national accreditation. UCU was the first
private University to receive such a charter from the Government.
Lecturer – Development Studies New!
Job Summary: The
Administrative Assistant will help in running of the USP office by handling
administrative responsibilities and assisting and supporting the USP
Administrator and Director as necessary.
Key Duties and
Responsibilities: 
1. Office Administration:
  • Manage and carry out various daily
    departmental administrative functions.
  • Perform regular secretarial duties for the
    department: answer phone calls, type correspondence (including email),
    order office supplies, maintain the office appointment calendar, screen
    incoming mail, arrange departmental meetings, photocopy materials, etc.
  • Coordinate, initiate, prepare and monitor
    various administrative /operations forms, ensuring timely completion of
    documents.
  • Systematize and maintain departmental
    files and records using computer software.
  • Develop and maintain, using computer
    software, various logs and other record-keeping systems related to
    assigned functions.
2. Interdepartmental Coordination: Make certain of proper
registration of USP students into the University system.
3. Academic Coordination:
  • Organize logistics for USP departmental
    courses including attendance sheets, student reading reports, and meeting
    with class representatives.
  • Coordinate with lecturers of USP courses
    regarding time table, assignments, readings and other course related
    issues.
  • Coordinate academic speakers and field
    trips.
4. Other Responsibilities:
  • Assist with USP travel, including advance
    planning and logistics coordination as well as participation on trips as
    determined by supervisor.
  • Assist with practicum placements and
    coordination with practicum sites.
  • Confer regularly with immediate
    supervisor, other departmental/University personnel and/or individuals
    outside the University to plan and coordinate activities, exchange
    information and resolve problems.
  • Perform other related duties as assigned.
Qualifications, Skills and Experience: The ideal candidate must possess the necessary credentials for the tasks mentioned here above. 
How to Apply:
All qualified candidates should send two (2) copies of an application
letter clearly demonstrating suitability together with updated Curriculum Vitae
and three references.
Please remember to attach two (2) copies of academic and professional
certificates and transcripts
To:
The Director of Human Resource & Administration
Uganda Christian University
Pilkington Building
Po Box 4, Mukono, Uganda
Email: jobs@ucu.ac.ug
Deadline: Thursday, 17th April 2014 by 5:00p.m.

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