Several Sales Executive Job Vacancies - Genix Consults Ltd (Commission-based)

Job Title:             Sales Executive (Several Job Vacancies) Organization: Genix Consults Ltd Duty Station:   Kampala, Uganda NOT...

Showing posts with label Accounting Jobs in Uganda. Show all posts
Showing posts with label Accounting Jobs in Uganda. Show all posts

Finance Manager NGO Job Opportunities - RTI International (RTI)


Job Title:     Finance Manager
Organization: RTI International (RTI)
Duty Station: Kampala, Uganda
Reports to:   Chief of Party

About US:
RTI International is a nonprofit organization headquartered in the Research Triangle Park in North Carolina. RTI provides research and technical services. It was founded in 1958 with $500,000 in funding from local businesses and the three North Carolina universities that form the Research Triangle

About the project:
USAID’s Act to End Neglected Tropical Diseases | East is a five-year program led by RTI International (RTI). The program supports national governments to reach NTD control and elimination goals through proven, cost-effective public health interventions and also provides critical support to countries in their journey to self-reliance, helping them to create sustainable programming for NTD control within robust and resilient health systems.

Job Summary: Under the supervision of the Chief of Party (COP), the Finance Manager will be responsible for overall accounting and financial management of the Act to End NTDS | East project in Uganda. The Finance Manager will work closely with the COP, technical staff, and RTI regional and home office staff to ensure project resources are effectively and efficiently used in order to achieve project objectives and results.
The position supervises the Finance Assistant and Grants Specialist and ensures financial and operational information is provided to project leadership, technical staff, regional and home office staff for timely decision making. The Finance Manager must ensure that project implementation is done in an environment of strong controls and that the project complies with RTI and USAID rules and regulations. S/He will ensure appropriate systems and procedures (cash management, vendor payments, budgeting and forecasting, procurement, property management, grants management and other related financial and operational tasks) are in place to ensure that the project operates efficiently, using resources effectively and within the budget of the project..

Key Duties and Responsibilities: 
 Accounting and Treasury
·       Ensure compliance with RTI finance, accounting and procurement policies and procedures as well as local laws (i.e. taxes, customs, registration, minimize unbillable expenses);
·       Ensure timely submission of monthly accounting reports (preliminary & final extracts) including trial balances, balance sheets, P&L statements to project leadership and RTI Home Office, and review balance sheet reconciliations.
·       Oversee mobile money and bank disbursements to vendors, staff, MoH staff and training event participants.
·       Review, approve and pay out cash disbursements to vendors and grantees in a timely manner and ensure that all expenses are allowable, allocable and documented per RTI/USAID policy and have adequate support documentation.
·       Responsible for management of financial documents and maintaining a proper filing system that ensures documents can be retrieved with ease.
·       Manage and oversee project’s internal and external financial audits, follow up on implementation of audit and compliance review recommendations.
·       Manage and monitor performance of office petty cash system, supervise the management of cash available amount in safe, check balances, and ensure financial security instructions are followed.
·       Facilitate monthly payroll and remit required withholdings and other benefit management.
·       Assess monthly cash flow needs for the project and communicate cash requests to Home Office according to planned activities.
·       Oversee the management of bank accounts: follow transfers, check balances, check authorized expenses and online transactions, advise COP on changes in bank account signatories.
·       Ensure bank reconciliations of all accounts are performed monthly and compliance issues addressed in a timely fashion and advise project leadership accordingly
·       Track value added taxes (VAT), compile submissions to Uganda Revenue Authority and US government through the local US mission, monitor activity and update protocols;
·       Ensure adherence to RTI’s standard operating procedures for the procurement of commodities as described in the Uganda Field Office Operations manual and RTI’s Global Operations website;
·       Ensure that proofs of purchase are valid (contracts, orders, bills, invoices, delivery receipts, etc.).
·       Issue advances and ensure staff comply with RTI’s advance liquidation policies.
·       Perform other duties as assigned.
Budget Management
·       Utilize/review monthly financial and operational monitoring tools (forecast, procurement tracker, activity tracker, etc.).
·       Review and provide financial inputs for monthly forecast updates.
·       Analyse gaps between planned budgets and actual expenses and report to COP, Home Office staff and activity leads.
·       Identify project financial risks and consult with the COP for rectifying these and, where necessary, seek regional finance controller support and/or home office support.
·       Provide financial guidance to the Grants Specialist as s/he reviews financial and operational practices of grantees (review of budget, monthly financial reports and the accompanying documentation including receipts, timesheets, etc.).
·       Support the Grants Specialist in capacity building activities of sub-grantees (finance trainings, review terms of grants, etc.), including site visits.
Team Leadership
·       Ensure all staff adhere to financial and operational policies outlined in the Field Operations Handbook, train project staff as necessary on RTI/USAID financial and operational policies and procedures (advances, expense reports, travel policy, allowable versus unallowable costs, etc.)
·       Update the TORs of the finance department in collaboration with the COP and Human Resources Manager as needed;
·       Oversee the daily operations of the finance department and undertake appraisals of directly supervised colleagues;
·       Ensure capacity building for finance team members in order to increase the level of technical ability and skills within the department to deliver financial and operational outputs;
·       Improve information flows within the department and with other departments within the Act East Uganda project.
·       Engage with Finance Managers from other RTI/Uganda projects to coordinate tasks, share best practices and lessons learned, and collaborate on process improvements.


Qualifications, Skills and Experience:
·       The ideal candidate must hold a Master’s degree and 9 years of experience or Bachelor’s Degree and 12 years of experience in Business Administration/Financial Management or equivalent combination of education and experience.
·       Must have completed at least level II of CPA, ACCA.
·       Experience working as a finance manager, or project manager with strong finance oversight required
·       Advanced knowledge and prior experience using QuickBooks;
·       Experience working with USAID or other donor-funded projects preferred;
·       Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members;
·       Excellent financial and analytical skills;
·       Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;
·       Ability to build effective relationships with all clients, peers, and stakeholders;
·       Ability to work hands-on, independently, and within team;
·       Demonstrated success managing and leading technical and administrative teams;
·       Strong oral and written communication skills and ability to coordinate activities with officials from host country government, US Government, NGOs, and other agencies;
·       Strong computer skills: Microsoft Office applications;
·       Experience in general business administration and financial management;
·       Willingness to travel frequently to program districts.
·       Strong strategic thinking and planning ability
·       Proven conflict management skills
·       Flexibility to work outside of normal hours sometimes
·       Dependability, reliability and high integrity

How to Apply:
If you would like to take up this dynamic position, please send an updated CV including three work related referees together with a cover letter (as one document ONLY) to the Human Resources & Administration Manager by email to HR@ug-ntd.rti.org). Emails should not exceed 2MB. Applicants must include the “Finance Manager” as the subject line of their email. Only short-listed candidates will be contacted.

Equal Employment Opportunity
RTI is committed to the principles of workplace diversity. Qualified women and disabled people are encouraged to apply. We do appreciate your interest in working with us. However, due to a large number of applicants only short-listed candidates shall be contacted for interviews through e-mail within two weeks of the deadline

Deadline:  Friday, 24th  January 2020

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Several Regional Ethics Officer - Fraud Job Opportunities - Catholic Relief Services


Job Title:     Regional Ethics Officer- Fraud
Organization: Catholic Relief Services
Duty Station:  Uganda
Ref: 2020/004
Grade: TBD

About US:
Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peace building.

Job Summary:
The Regional Ethics Officer- Fraud will carry out fraud investigations and special audits and ensure all key steps in the investigative process are followed. S/he will provide technical support to Country Programs (CPs) and partners regarding fraud prevention, detection and response.

Key Duties and Responsibilities: 
·       Ensure key steps throughout the investigative process, including planning, fieldwork, reporting, follow up and case closure, are performed in line with supervisor’s guidance, CRS Fraud Allegation Management Procedures, CRS Policies, local laws and donor regulations
·        Develop or contribute to the development of investigation plans/Scope of Work (SoW) for investigations.
·       Undertake investigations & reviews into allegations of violations of policies, procedures, standards, guidelines, and applicable rules and regulations.
·       Develop/modify test procedures and tools for investigations and special audits.
·       Effectively document and prepare comprehensive reports and ad hoc briefs on assigned investigations and, based on analysis and findings, make recommendations for corrective actions and improved controls, and efficiency of CRS’ operations.
·       Provide technical support to CPs and partner/sub-recipient (SR) teams, remotely and on-site, to enable fraud prevention and detection and response and assess capacity of the country programs and partners to prevent, detect, respond to allegations and to take appropriate actions.
·       Support the development and contribute to the implementation of standards and tools, including detection and response processes to fraud, guidelines, reporting formats and how to incorporate such standards into relevant CRS business practices.
·       Support capacity strengthening activities for staff and partners through Identifying partner capacity/knowledge/skills gaps, conducting trainings and workshops, and mentoring and coaching CP and partner staff.
·       Collect data, analyze and carry out research to flag systemic and operational weaknesses contributing to fraud, corruption and other malpractice and share lessons learned and best practices.


Qualifications, Skills and Experience:
·       The ideal candidate must hold a Bachelor’s degree in Accounting, Business Administration or related discipline required. Master’s degree preferred
·       CIA, CFE or CPA or similar qualification required.
·       At least Seven (7) or more years related work experience, ideally with an international organization. At least Three (3) of these years in audit, financial reviews, fund agent and/or investigations assignments.
·       Knowledge of and experience working with USG, DFID, and other major public donors
·       Knowledge of CRS’ accounting systems, policies & procedures (preferred).
·       Knowledge, Skills and Abilities (SKAs
·       Strong relationship management skills with ability to influence and get buy-in from people not under direct supervision and to work with individuals in diverse geographical and cultural settings.
·       Good strategic, analytical, problem-solving and systems thinking skills with capacity to see the big picture and ability to make sound judgment
·       Good written and oral communication skills
·       Proactive, resourceful and results-oriented
·       Ethical conduct in accordance with recognized professional and organizational codes of ethics
·       Capability of working proactively and independently
·       Receptiveness to constructive criticism and differences of opinion
·       Willingness and ability to travel (approx. 40%).
·       Fluency in written and spoken English; some regions may require French, Spanish or Arabic

How to apply:
All candidates should follow these instructions exactly otherwise your application will NOT be considered:

Email Written applications indicating the reference number of the position applied for and CV including daytime contact phone numbers, as well as names and contact information of three references only to ;  Crskenya-hr@crs.org

Note:
 Catholic Relief Services (CRS) does not charge any fees from applicants for any recruitment.
Further, CRS has not retained any agent in connection with this recruitment.
CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
CRS is an Equal Opportunity Employer.

Deadline:  Friday, 24th  January 2020

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Brand Manager Agency and Financial Services Job Vacancies - Uganda Post Limited

Organization: Uganda Post Limited
Duty Station:  Kampala, Uganda

About US:
Uganda Post Limited [TIA] Posta Uganda is inviting qualified persons who meet the stated minimum requirements to apply For the following vacancies which exist within the Company.

Key Duties and Responsibilities: 
·       To grow volumes and revenues of Agency and Financial Services while ensuring that all processes and controls are observed.


Qualifications, Skills and Experience:
·       The ideal applicant should have relevant qualifications, skills and experience

How to Apply:
All Interested candidates should send their application letter; attach cerified copies of academic transcripts and certificates and a detailed CV‘ to reach the address below not later than 28th January 2020 The Head, Department of Human Resource and Administration Posts Uganda
P.O. Box: 7106. Kampala

Deadline: Wednesday,  28th January 2020

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Finance & Administration Coordinator Job Careers - Educate!


Organization: Educate!
Duty Station:  Uganda

About US:
Educate! prepares youth in Africa with the skills to succeed in today’s economy. We tackle youth unemployment by reforming what schools teach and how they teach it, so that students in Africa have the skills to start businesses, get jobs and drive development in their communities. Our model is delivered through practically-trained teachers and youth mentors. Educate!’s goal is to make this practical, skills-based model part of national education systems.

Job Summary: The Finance & Administration Coordinator shall be responsible for smooth financial and administrative operations of the Bootcamp program, achieving four main objectives: Accounts and Budget Report: Observing and implementing all Educate! Bootcamp accounting systems, payments, book-keeping and statutory filing. Financial and operational reporting. Assisting Program Manager to better manage the program budget through BVA reports, training, and advocating Youth First. Procurement Coordination and Checks: Lead the procurement process, ensuring adherence to procurement best practices through peer review and checks of team submissions, enforcing compliance at all levels while securing value for E! Funds. Field Finance Support: Ensuring staff in the field have adequate training in finance systems and that they are adequately supported with timely payments and accountability systems. Administration Strategy, Resource Coordination and Logistics: In charge of admin budgets to -/+ 5% monthly budget variance. Responsible for goal alignment of administration’s key components: Logistics, Stores and Office Management in support of the implementation of program activities and timelines. In charge of custody and distribution of materials, space organization and allocation. The OosY Bootcamp Program’s focus is to serve the lowest income and most vulnerable segment of out-of-school youth by exploring creating  an alternative learning experience to academic secondary. You’ll be joining a motivated, passionate, overachieving team that is positioning Educate! to be the leader in skills-based secondary education in Africa and intensively impact millions of youth each year.

Key Duties and Responsibilities: 
Accounts & Budget Report (35%):   
Payments and Supporting Documentation
·       Ensure all payments are made in line with Educate! financial policies and procedures
·       Ensure all payments are filed with adequate supporting documentation
·       Ensure all payments are made in a timely, cost effective and transparent manner
·       Ensure all payments are recorded immediately in the cashbooks
Budget Management
·       Prepare Budget versus Actual analysis for Bootcamp Program operations.
·       Advise Program Manager on budgetary implications of activities
·       Support Program Manager and staff in ensuring cost effectiveness in all Bootcamp Program Educate! activities in Uganda
QuickBooks posting and reporting
·       Post all transactions promptly into QuickBooks not to exceed the 3rd day of the following month
·       Carry out monthly bank and other ledger reconciliations by 2nd day of the following month
·       Provide program monthly financials and reports
Tax and other statutory filing
·       Ensure full compliance with Revenue Authority tax payments and returns requirements
·       Ensure full compliance with all other statutory returns and payments
Payroll and Pay slips
·       Prepare accurate monthly payrolls, and ensure timely payments and provision of pay slips to staff
·       Maintain an environment of confidentiality regarding payroll and other personnel records
 Field Finance Support (10%): 
·       Finance Support for staff in the field; Ensure staff in the field have adequate training in finance systems and that they are adequately supported with timely payments and accountability systems.
Procurement Coordination and Checks (15%): 
Procurement Planning:
·       With the rest of the team, ensure annual and monthly plans are in place to manage effective procurement per approved budgets
·       Prompt program team on requirements for upcoming procurement
Procurement Policies
·       Uphold all procurement policies in each procurement transaction
·       Provide advice to the Program Manager on policies that need review or better monitoring
·       Advice staff on new or updated policies
Process Management
·       Manage procurement process including quotations and proposals, committees and awarding and contracting
Vendor Management
·       Manage all vendors to budgetary cost effectiveness, efficient turnaround time and great relationships through which E! is prioritized
Inventory Management
·       Ensure availability of required inventory at all times
·       Ensure accuracy and reconciliation of all inventory records including end of month inventory counts
·        
Administration Strategy, Resource Coordination and Logistics (40%)
Administration Strategy
·       Manage admin goals in line with the program strategy.
·       Conduct regular risk assessment to create or quickly adjust plans due to anticipated problems.
·       Put in place checks and balances to exceed program annual goals and work plan activities.
·       Anticipate capacity gaps and create innovative solutions.
·       Network and research to suggest new possibilities; try new ways of doing things using cutting-edge technology.
·       Design admin tracking and information systems for scale.
·       Guide management and employee actions by researching, developing, writing, and updating policies, procedures, methods, and guidelines; communicating and enforcing organization values.
Resource Management
·       Manage admin budgets. In consultation with the Program Manager, reallocate funds and choose activities in line with approved budgets and strategy.
·       Prepare budget proposals, create detailed budgets for come up projects, review BvA reports
·       Enforce security protocol for office equipment & supplies, staff I.Ds, induction training logistics and orientation to safety procedures.
·       Inventory, equipment and asset management - ensure availability of inventory at all times
Logistics Management
·       Lead program-wide filing system in Google Drive, coordinated with segregation by department, controls on access, standard ordering of files.
·       Ensure storage and distribution of E! materials is cost effective and timely, as well as compliant to E! procedures and the law.
·       Ensure logistics for all program events (including research, prototypes, tests and pilots) are professionally organized, timely, all required materials made available and run smoothly


Qualifications, Skills and Experience:
·       BSc degree in Finance, Accounting or Business administration with a minimum of 3 years of professional experience
·       Proven ability to calculate, post and manage accounting figures and financial records
·       Hands-on experience in operating spreadsheets and accounting software (Quickbooks and Excel)
·       Experience in planning and logistics
·       Systems oriented, high integrity, excellent customer service, general management and strong personality.
·       Experience in multitasking in a fast-paced environment, set priorities, work independently as well as thrive in a team.
·       Data entry skills along with a knack for numbers
·       Proficiency in English and in MS Office as well as Customer service orientation and negotiation skills
·       High degree of accuracy and attention to detail plus a Fast Learner with keen attention to detail.
·       Great administrator who is passionate about the youth with integrity and trustworthiness coupled with strong interpersonal skills.

How to Apply:
All candidates should apply online at the link below.


Deadline: 24th January 2020

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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