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Job Title:  Administrator 

Organisation: CooP-Uganda

Duty Station: Jinja, Uganda

 

About US:

CooP-Uganda is a small social enterprise located in Jinja Uganda, whose vision is to establish and execute various social enterprise bicycle projects whereby entrepreneurs, students and health workers are empowered and equipped with bicycles through a self-sustainable business model.

 

Job Summary:   For our office in Jinja Uganda, we are currently looking to recruit a trustworthy and detailed-oriented person, to fill the role of Administrator. The Administrator is responsible for ensuring all administration is kept up to date. The ideal candidate has 3 years experience in a similar position, with proven experience in stock and asset management, computer management and working with manuals and procedures. In addition, the ideal candidate is able to ride a bicycle or has affinity with cycling, is comfortable in Jinja and surrounding areas. This job demands dedication, eye for detail and passion for perfectionism. We are looking for a person who has experience in: – Record keeping; – Administration; – Office Management.

 

Key Duties and Responsibilities:

Record keeping

• Manage office petty cash.
• Manage cash during events
• Process (and assist other staff in preparing) requisitions and advance liquidations following the signatory trail
• Reconcile daily, monthly and yearly transactions
• Assist in preparing monthly, quarterly and annual financial reports
• Manage records (including receipt book records) and receipts

Administration

• Keep track of stock and assets: monthly, quarterly and annual recording as per policy
• Maintain all registers.
• Ensuring photo archive is up to date
• Prepare minutes of (staff) meetings
• Manage bookings

Office management

• Ensure computers are up and running, software is up to date, emails are active, user accounts are working
• Ensure drinking water is available always, lunch + dog food is available and recorded correctly
• Ensure office stationary is available
• Ensure utilities are paid timely
• Check if office and compound are neat and organised
• Check if phones are on and working
• Ensuring solar system is maintained according to policy
• Ensuring calendars are up to date
• Assist guests of Bikeventures accommodation and bike rental clients

Qualifications, Skills and Experience:

The applicant must be/have:

• Diploma or Bachelor degree in accounting or finance
• A minimum of three years of paid experience in administration
• A proven ability maintain stock and inventory records
• Excellent eye for detail, perfect accuracy and perfect and consistent in spelling and layout
• Excellent interpersonal, verbal and written communications skills
• Experience with Quickbooks is an advantage
• Proficiency with office computer equipment and software
• A passion for cycling and conservation; must be able to ride a bicycle

 

Interviews will take place in Jinja, Uganda.

 

How to Apply:

All suitably qualified and interested candidates should send: 1. their motivation letter, and 2. curriculum vitae (in format provided below) via info@coop-uganda.org with in subject line “application Administrator”

 

Deadline: 14th April 2024.

 

NB: Only shortlisted candidates will be contacted. Travel costs to the interview venue for all candidates will not be reimbursed.

 

Curriculum vitae must include:

Personal information

Full names (as on national ID):

Date of birth:

Place of birth:

Gender:

Nationality:

Physical address:

Postal address:

Email address:

Phone number:

 

Academic qualifications

Name and address of institute:

Starting and ending date (month and year):

Level achieved:

Specialization if any:

 

Additional courses

Name and address of institute:

Starting and ending date (month and year):

Level achieved:

Specialization if any:

 

Paid work experience

Starting and ending date (month and year):

Hours per week:

Employer:

Sector:

Location:

Designation:

 

Relevant volunteer experience

Starting and ending date (month and year):

Hours per week:

Employer:

Sector:

Location:

Designation:

 

Languages

Fair:

Excellent:

 

Software knowledge

Fair:

Excellent:

 

References

Name:

Email address:

Phone number:

How do you know each other:

 

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