The Ugandan Jobline

Job Title:   Equipment Sales Administrator M/F

Organisation: CFAO Motors Uganda (formerly Toyota Uganda Limited)

Duty Station:  Namanve, Mukono, Uganda

About US:

CFAO Motors Uganda is the exclusive manufacturer-authorised distributor of brand-new Toyota Vehicles and genuine parts in Uganda, as well as exclusively offering Toyota Manufacturer’s warranty. CFAO Motors Uganda is a subsidiary of CFAO Automotive, a division of the CFAO Group, which is part of Toyota Tsusho Corporation.

CFAO Motors Uganda are also the official distributors of brand-new Suzuki vehicles, Yamaha motorcycles, Hino Trucks, and Toyota forklifts. The company also proposes a range of short and long-term lease and car rental solutions for businesses through the LOXEA brand and its partner Avis Fleet. It also provides a raft of other services to expand the offering, including fleet management, geolocation, telematics and more.

Job Summary:   The Equipment Sales Administrator will provide administrative support to the Sales team by administering the sales information system while supporting the smooth running of the sales department.

Key Duties and Responsibilities:

• Support the sales team in preparation of proposals, tenders and quotations.
• Efficiently manage contracts system to receive, track and follow up on sign off all contracts within agreed Service Level Agreements.
• Capture and accurately consolidate all customer orders for onward stock planning and OTD (order to delivery) management.
• Proactively liaise with logistics to track and ensure deliveries per agreed customer commitments.
• Ensure all units for delivery are physically inspected (Genchi) and confirmed as ready for delivery before handing over to the salesperson.
• Oversee demo/test drive vehicles, coordinate their scheduling, consolidate customer feedback, and generate weekly demo utilization reports.
• Support the Equipment Sales team and the sales planning team with accurate, real-time information/reports on the individual status of the entire order bank as well as monthly delivery forecasts.
• Champion and oversee data integrity of sales team customer records in the ERP/CRM system.
• Put in place an efficient tracking/reporting system for all advertised tenders as well as Sales’ responses to the same.
• Support in consolidating and coordinating team schedules to ensure proper department resource planning.
• Lead coordinator of all kaizen initiatives/projects aimed at improving sales department process efficiencies.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s Degree in a Business Management, Sales and Marketing or a business-related discipline.
• Two years of demonstratable experience coordinating multiple projects in a dynamic fast paced environment.
• Experience in the preparation and winning of competitive bids/tenders will be an added advantage.
• Good organizational and time management skills with the flexibility to prioritize as necessary.
• Ability to listen, build rapport with customers and qualify their requirements.
• Excellent written and verbal communication skills
• Tech savvy with proficient IT skills and a working knowledge of CRM systems as well as Microsoft Office programs.

How to Apply:

All candidates should apply online at the link below.

Click Here

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