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Job Title:       Administrative Assistant

Organisation: African Trade & Investment Development Insurance (ATIDI)

Duty Station: Kampala, Uganda

Reports to: Office Underwriter/Regional Representative

About US:

Established with the technical & financial support of the World Bank, this study led to the creation of the African Trade Insurance Agency (“ATI”), now rebranded as African Trade & Investment Development Insurance (ATIDI). We are registered with the UN as a Multilateral Organization and offer a range of insurance products/guarantees focused on increasing trade and investments into Africa. The robust risk solutions we offer our clients have seen our financial partners come to rely on our assessments because of our credibility, financial strength and underwriting capacity.

African Trade & Investment Development Insurance (ATIDI) is a pan-African institution that provides political risk insurance to companies, investors, and lenders interested in doing business in Africa. With deep roots in Africa, we are best positioned to understand and assess the risks here – and help mitigate them.

Job Summary:  Reporting to the Field Office Underwriter/Regional Representative, the Administrative Assistant will be responsible for providing administrative and secretarial services to the Underwriting Department in a Region.

Key Duties and Responsibilities:  The Administrative Assistant will perform in particular the following functions and duties:

• Draft minutes during meetings and undertake a follow-up action as may be required from meetings;
• Assist the Underwriters in creating documents, letters, spreadsheets and power point presentations;
• Prepare and distribute memos and documents;
• Receive and circulate electronic Underwriting reports through approvers;
• Prepare and monitor pipeline deals for the Underwriting team;
• Receive, allocate and log enquiries in the Underwriting System;
• Generate Policy Numbers from the Underwriting System;
• Attend to visitors, telephone calls, mail, and their follow-ups as may be necessary in the Underwriters office;
• Dispatch outgoing mail and internal communication from the Underwriter’s office;
• Manage domestic and international travel arrangements for the Underwriter’s office;
• Support the communications team in organizing any in-country missions or wherever required manage ATI’s marketing activities.
• Organize and maintain electronic and paper files for the Underwriter’s office;
• Manage Office Expenses and Petty Cash;
• Synchronize calendars and appointments for the Underwriter; and
• Perform any other duty as may be required by the supervisor.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in secretarial studies or office management or business administration, or other relevant qualification.
• A minimum of four (4) years of experience as an Administrative Assistant in a banking, insurance or commercial environment.
• Ability to draft memos and letters with minimum or no supervision;
• Ability to prioritize tasks, work under pressure and meet urgent deadlines;
• Excellent communication (oral, written, presentation) and interpersonal skills;
• Ability to work in a multi-cultural environment;
• Proficiency in MS Office suite of packages; and
• Demonstrate ATI’s core values – unity of purpose, customer first approach, integrity, getting it first the right time and creativity.
• French language competency will be an added advantage.

How to Apply:

Please submit an Application Letter, Personal History Form (Download Here), CV, plus details of your current remuneration package along with details of three referees to recruitment@atidi.africa

ATIDI will only contact those applicants who are being actively considered for an interview

NB: ATIDI offers a competitive salary and benefits package and a collegial working environment commensurate with other multilaterals. ATIDI reserves the right to not make an appointment to the above vacancies, or to make an appointment at a slightly higher or lower grade, or to make an appointment with a modified job description.

Deadline: 30^th August 2023

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