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Job Title:   National Executive Secretary   

Organisation: Uganda Girl Guides Association (UGGA)

Duty Station:  Kampala, Uganda

Reports to: National Executive Secretary

About US:

Uganda Girl Guides Association (UGGA) is a member of the World Association of Girl Guides and Girl Scouts (WAGGGS), Uganda Girl Guides Association (UGGA) was inaugurated as a full member of the WAGGGS at the world conference that was held in the United States of America in July 1984.

Guiding in Uganda was started during the colonial times, when Uganda was still under the British rule. Lady foster Smith, a British teacher, then teaching in Kyebambe Girls’ School in Fort Portal – Kabarole district, Western Uganda, (at the foot of Mt. Rwenzori), the highest mountain in Uganda) started guiding.

Job Summary:  The National Executive Secretary is the head of the secretariat; oversees programs, finance and human resources, manages internal and external communications and public relations and is answerable to the board and is the secretary to the Board of the organization.

Key Duties and Responsibilities:

Strategic direction and management

• Provide leadership in the development of strategic plans and budgets for all programs in the organisation.
• Provide leadership to the Programme Team towards achieving the objectives of the association strategic plan.
• Review and ensure alignment of program priorities, strategies and plans
• Support the board and the Management Team to lead the development of both strategic and operational plans in accordance with organization Strategy

Performance management

• Develop clear job descriptions and employee performance plans which includes the key result areas (KRA) and performance indicators.
• Provide continuous coaching and feedback during the period of delivery of performance. Identify the training and development needs by measuring the outcomes achieved against the set standards and implementing effective development programs for improvement. Hold quarterly performance development discussions and evaluating employee performance on the basis of performance plans.
• Providing promotional/career development support and guidance to the employees. Perform exit interviews for understanding the cause of employee discontentment and thereafter exit from an organization.

Monitoring and evaluation

• Provide overall supervision of the organisation M&E strategy though:
• Developing the overall M&E framework, for projects and programmes, for example mid- term project review, impact assessment, final evaluation,
• Develop project Performance Monitoring Plan with relevant data collection systems Provide feedback on performance indicators of programmes/projects.

Financial management and control

• Monitor the organisation budget and financial performance by:
• Overseeing the operations and development of the association’s finance departments including creating and reviewing policies, budgeting, recruiting, training and conducting regular assessments of financial procedures. Supervise the preparation of quarterly and annual account reconciliations, monitor and enforce compliance with financial reporting standards and assist with cash flow forecasting.
• Act as the bank agent of UGGA and ensure the organisation seal and other important documents (sale agreements, land titles) are kept in the bank. These can only be picked by a registered trustee.

Partnership development

• Develop and manage the implementation of an overall fundraising strategy and plan of the association
• Establishing, maintaining and strengthening relations with key funding partners, members, the Board of Directors and other external stakeholders
• Developing and managing partnership activities and high-level events
• Proactively seeking and exploring fundraising opportunities, including grant challenges and awards
• Writing and producing comprehensive and compelling major proposals and campaign reports

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Qualifications, Skills and Experience:

• The applicant must hold a Master’s degree or post graduate in Human Resource management, development studies or any relevant field related to the position
• At least ten years of working experience in a reputable organization at managerial level

Competencies

Core Values

• Commitment: Actively contributes to achieving organizational goals
• Diversity: Respects others and values their diverse perspectives and contributions
• Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
• Accountability: Takes responsibility for own action and delegated work CORE
• Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
• Collaboration: Works effectively with others
• on common goals and fosters a positive, trust- based working environment
• Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
• Initiative-taking: Proposes and initiates new ideas, activities and projects
• Flexibility: Responds positively and effectively to changing circumstances
• Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
• Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
• Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities The job description will be reviewed regularly and may be subject to change

How to Apply:

Applications should bear the title of the post as well as the reference number specified against the vacancy.

All applicants must attach professional, academic Documents and any other relevant information to the post applied for, National ID and motivational letter stating why you’re the most suitable candidate for the post applied for is a must.

Applications should be submitted to:

The Chief Commissioner,

Uganda Girl Guides Association,

P.O. Box 696, Bombo Road, Kampala and in soft copy to; thegirlguidesuganda@gmail.com

Deadline: 28^th June 2023

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