National Administrative and Finance Officer (NAFO) NGO Jobs – International Fertilizer Development Center (IFDC)

Job Title:  National Administrative and Finance Officer (NAFO)-BRIGHT Project

Organisation: International Fertilizer Development Center (IFDC)

Duty Station: Fort Portal, Uganda


About US:

The International Fertilizer Development Center (IFDC) is an independent non-profit organization that combines innovative research, market systems development, and strategic partnerships to spread sustainable agricultural solutions for improved soil health, food security, and livelihoods around the world.


Job Summary:  The National Administration and Finance Officer will be a national position and reports to the Project Manager and technically to the IFDC ESA Regional Finance Officer. He/She will be based in IFDC Fort Portal offices.


Key Duties and Responsibilities:  

  • Ensure monthly fund request is prepared and submitted on a timely basis;
  • Manage the countries Payroll and ensure staff salary and benefits are paid in a timely manner while ensuring that all legal requirements regarding employment of staff are implemented (social security, income tax, work schedule
  • Ensure that country office accountant/s are given the required support and guidance in NetSuite and ensure that the monthly accounting is closed on a timely manner.
  • Offers support to the HQ Accountants and answers all finance and accounting related queries and reconciliations requested.
  • Serve as contact point between IFDC Country Office, Field Program office and HQ regarding Administrative, and Finance issues.
  • Review and analyze all management reports, (vehicle management, procurement status, inventory, physical verification of inventory process, and other related management reports) and give feedback and recommendations to Country Director
  • Oversee the day to day administrative functions of the office and its satellite offices
  • Schedules appointments and meetings for the Project Manager
  • Supervise the Administrative and Finance staff in country office;
  • Ensure the staff understand and observe IFDC Procedures Manual;
  • Conduct induction session for newly recruited staff;
  • Maintain staff files of local staff and consultants;
  • Ensure all staff submits their timesheets at the same time ensure the timesheets for international staff are sent to HQ and keep up to date record of the hard copies;
  • Monitor leave requests from staff and inform all team members about absences;
  • In close collaboration with the project administration officer, ensure general day-to-day project administration, including but not limited to purchase of equipment and services, organization of travels, logistics for project activities;
  • Assist the country staff in organizing the annual evaluation of local staff
  • Support the projects in review of the partners and subgrantees financial reports ensuring compliance.
  • Ensure financial integrity of the office by instituting appropriate internal controls;
  • Serve as contact point between IFDC Office regarding Administrative and Finance issues;
  • Monitor the implementation of the project budget as per project guidelines provide regular analysis to the Project Manager on budget areas of potential over/underspend
  • Monitor the accounting and compliance with expenditure authorization requirements from requisitions through Field Programs office approvals to complete support document trails
  • Support HR department in HR related matters as requested.
  • Supervise office logistics: procurements and yearly inventory and travel arrangements for staff;
  • Provide support to the Project Manager on all other administrative and financial issues;
  • Perform any other duties deemed necessary and requested by the supervisors;

Qualifications, Skills and Experience:

  • The applicant must hold a Master’s Degree in Business Administration, Finance Management, Accounting or any other related field and capacity for detail
  • At least 10 years of experience in accounting
  • Ability to work independently under pressure and meet strict deadlines.
  • Ability to work in a multidisciplinary and international environment
  • Strong interpersonal skills, team working skills with ability to maintain effective work relationships.
  • Previous experience as Financial and Administrative Manager or any relevant experience.
  • Excellent communication skills with ability to express ideas clearly, logically and effectively
  • Ability to assess priorities and work on own initiative
  • Great organizational skills and attention to detail in operationalization of administrative and finance tasks.
  • Good communication and interpersonal skills.
  • Strong sense of integrity and personal commitment to the achievement of goals.
  • Good teamwork skills and ability to work in a multicultural environment.
  • Advanced knowledge in accounting
  • Practical experience in the management of donor funded projects in the NGO sector;
  • Strong computer skills with experience in MS office software and internet;
  • Proficiency in English, both in verbal and written communication;
  • Ability to communicate in French, as a second language, would be a added advantage;


How to Apply:

All suitably qualified and interested candidates should apply online at the link below.


Click Here


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