Supply Chain Officer (Procurement and Fleet) NGO Jobs – Danish Refugee Council (DRC)

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Job Title:    Supply Chain Officer (Procurement and Fleet) 

Organisation: Danish Refugee Council (DRC)

Duty Station: Kampala, Uganda

Reports to: Country Supply Chain Manager

 

About US:

The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 36 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.

 

Job Summary:  The Supply Chain Officer – Procurement main objective is to provide efficient and effective procurement implementation and smooth running of procurement operations according to DRC’s internal and donor procedures, as per the Operations Handbook and Quality Standards contained within.

 

Key Duties and Responsibilities:

  • Establish a rigorous, accountable, and transparent procurement system, compliant with the DRC Operations Handbook Volume on Procurement Management, local law, and donor requirements.
  • Advocate with program teams in Kampala and the field (offices assigned) for procurement planning, in line with DRC Operations Handbook and Area Performance Indicators (APIs), this includes participating in the process of procurement planning with Program Managers and Country Supply Chain Manager as requested.
  • Manage normal procurement tenders for Requests for Quotation and Invitation to Bid National Open tenders on behalf of the Field Offices under assignment in collaboration with the County Supply Chain Manager.
  • Manage all Purchase Requisitions received from the Kiryandongo, Adjumani, Moroto, Agago, and Kyaka II area offices and process the procurements according to the East Africa Regional Procurement Thresholds Table, adhering to the procurement lead times as specified, referring any ITB International Tenders to the Country Supply Chain Manager.
  • Ensure that the Procurement Tracking Table (PRTT) is updated in real time and accurate for all requests received under assignment and procurements in process.
  • Ensure any new suppliers are vetted according to DRC policies and updated on the Country supplier database, capturing comments on performance and contracts issued.
  • Ensure feedback from Program colleagues with respect to contractor performance is captured on the DRC vendor master database and is uploaded onto the DRC Uganda cloud based SharePoint archive system.
  • Enforce a zero-tolerance policy regarding corruption and contribute to ensuring complaints are recorded and investigated appropriately, in line with the DRC Code of Conduct and Accountability Framework.
  • Coordinate with Country Supply Chain Manager to ensure that all issues related to procurement and ongoing contract management is reported and solutions are realized as the issues arise, escalating the issue to Head of Support Services and Country Director if necessary.
  • Maintain updated and complete procurement contract files (in line with DRC Operations Handbook) of any ongoing contracts, to be filed in Finance once the contract is closed and submitted for payment.
  • Ensure proper accounting, reporting, internal controls and maintenance/filing of records in accordance with guidance from Country Supply Chain Manager and any DRC Uganda SOPs.
  • Raise payment requests for processing in the Kampala Country Office and track all payments requested in the Payment Tracker sheet of the PRTT to be circulated weekly to Finance and Head of Support Services.
  • Monitor the supply market trends for updated information such as changes in market price, new products, and additional suppliers.
  • Adhere to DRC Code of Conduct and DRC specific procurement procedures within the Supply Chain department.





Qualifications, Skills and Experience:

  • The applicant for the Danish Refugee Council (DRC) Supply Chain Officer (Procurement and Fleet) job must hold a Degree in Business Administration or Supply Chain/Logistics Management
  • CIPS certification is considered an asset
  • Four years of work experience in relevant field INGO or other agencies experience in Supply Chain functions, with specific focus on procurement management.
  • Proven ability in the implementation of large-scale programs.
  • High integrity, pro-active, stable, robust character and a good team-player
  • Highly motivated, results-oriented, and with well-developed problem-solving skills
  • Ability to cope with heavy workloads and to work under pressure to meet tight deadlines
  • Excellent communication skills
  • Excellent analytical and negotiation skills
  • Proven commitment to accountability practices
  • Proven ability to prioritize tasks, meet deadlines, and work with limited supervision
  • Knowledge of computers: word processing, database management packages
  • Languages: Excellent communication skills in English is required. Fluency in Luganda and other local languages is an advantage

 

How to Apply:

All interested and qualified candidates should apply online at the link below

 

Click Here

 

Deadline: 14th February 2022

 

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