UN Travel Officer Jobs – United Nations Regional Service Centre Entebbe (RSCE)


Job Title:    Travel Officer

Organization: United
Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe,

Job Opening Number: 21-ADM-RSCE-149638-J-ENTEBBE (M)

Reports to: Service
Line Manager

Grade: FS6


About US:

The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.


Key Duties and Responsibilities:  The Travel Officer will be responsible for
the performance of the following duties:

the day to day functions of the Travel Unit and coordinate all travel related
matters within Service Line.

a team of Travel Assistants and Finance assistants in the unit.

the administration of all official Mission and entitlement travel requests and
processing of shipment requests.

and review the work of Travel Assistants for accuracy and correct application
of the relevant rules and regulations.

travel claims and supporting documentation for completeness, accuracy, validity
and conformity with United Nations rules prior to approval and certification.

with the Finance Section, regarding reimbursement of travel, which took place
after the financial period was completed.

liaise with Certifying Officers (TSA), Travel Shipment Processors (TPO), and
Travel Claim Processors (TCP).

and coordinate amendments to existing obligations as and when required,
ensuring validity of budget allotment and cost centers assigned.

Compile data
and information and prepare travel related reports for various clients groups
on regular basis.

with the appropriate office for clarification or additional information and
meet with substantive sections or from troop contributing countries in order to
discuss the details of particular claims and to explain the nature of problems,
delays and backlogs when occurred;

that the established Invitation to Bid (ITB) system is complied with and that
airline tickets are purchased at the most competitive market prices.

substantive sections/offices, and other relevant staff of arrival information;

guidance to Travel Assistants on service quality matters.

on calculation of airfare, excess baggage entitlements, terminal expenses,
daily subsistence allowance for staff and dependents traveling on missions,

Travel Assistants on the most direct and economical routes and plan routings
and itineraries accordingly.

reimbursable amount for each travel and processing of invoices for payment by
Finance Section when required.

reports, analyze and prepare evaluation of current claims procedures and

that services provided by the airline authorities and shipping agents are
rendered satisfactory and in accordance with the contract before processing
invoices for payment. Review and ensure that no claim is duplicated.

other duties as assigned by the supervisor.


Qualifications, Skills and Experience:

ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Travel
Officer job placement should hold a High school diploma or equivalent.
Technical training in of business administration or travel related matters is

At least
ten (10) years of progressively responsible experience in the field of

or travel related matters preferably including 2 years experience in a UN
organization is required.

minimum years of required experience is reduced to five years for candidates
who possess a first level or advanced University degree is required.

in a United Nations Shared Service operation is desirable.

fluency in English is required.



Thorough knowledge of travel
related processing requirements; good understanding of SAP Travel modules;
ability to apply sound judgment in the context of assignments given; ability to
analyze data, plan, manage and resolve conflicting priorities. Shows pride in
work and in achievements; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations.
Commitment to implementing the goal of gender equality by ensuring the equal
participation and full involvement of women and men in all aspects of peace

and Organizing:
Develops clear
goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently

Considers all
those to whom services are provided to be “clients ” and seeks to see
things from clients’ point of view; Establishes and maintains productive
partnerships with clients by gaining their trust and respect; Identifies
clients’ needs and matches them to appropriate solutions; Monitors ongoing
developments inside and outside the clients’ environment to keep informed and
anticipate problems; Keeps clients informed of progress or setbacks in
projects; Meets timeline for delivery of products or services to client.


How to Apply:

All suitably
qualified and interested Ugandan candidates should send their applications
through the United Nations online portal at the link below.




Deadline: 15th February 2021


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