Fresher A’ Level US Embassy Jobs – Mail Room and File Supervisor (Salary 44 millions)


Job Title:    Mail Room and File Supervisor
(Fresher A’ Level US Embassy Jobs)

Organisation: United
States US Embassy, US Mission in Uganda

Duty Station: Kampala,

Salary:  UGX 44,197,171 /=

Position Number: Kampala-2021-004


About US Embassy:

The United States
Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for
over 30 years.  Ambassador Natalie E. Brown currently heads the U.S
Mission to Uganda.  The Mission is composed of several offices and
organizations all working under the auspices of the Embassy and at the
direction of the Ambassador.


Among the offices
operating under the U.S Mission to Uganda are:

  • United States Agency for International
    Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps


Job Summary:  The Mail Room and File Supervisor serves as
the Mailroom Supervisor of the U.S. Embassy Kampala full-service Diplomatic
Post Office (DPO) and unclassified pouch serving multiple agencies. His/her
duties include management of DPO operations and accountability of all material
sent through unclassified pouch. The incumbent ensures adherence to compliance
with all Department of State (DOS), US Postal Service (USPS), and Uganda
customs policies and regulations. S/he supervises the mailroom to ensure
accurate and timely delivery of services to all.  S/he provides guidance to all offices
authorized to use DPO and pouch services. S/he tracks and is accountable for
all funds issued to the mailroom, is the Contracting Officer Representative
(COR) for shipping contracts and makes sure all Blanket Purchase Agreement
(BPA) contracts are up to date. The incumbent manages the reproduction and
print shop and oversees the maintenance of all mission copy machines.  S/he supervises and rates three full-time
mailroom staff. The incumbent is supervised by the Information Management
Specialist (IMS).


Qualifications, Skills and Experience:

NOTE:  All applicants must address each selection criterion detailed
below with specific and comprehensive information supporting each item.

applicants for the United States US Embassy Mail Room and File Supervisor job
opportunity should have completed Secondary School.

A minimum
of two years of experience in mail handling, logistics, supply, or warehouse is

of mail handling and office duplicating instructions, organization, functions,
personnel and practices of the Mission is required. 

to interpret and adhere to the FAM and Diplomatic Mail policies and procedures.

of processing inbound and outbound shipments utilizing the Integrated
Logistical Management System (ILMS) software is required.

computer skills to include Microsoft Office. 
Level 1 typing – 20 w.p.m. is required.

to lift and carry up to 50 lbs is required.

organizational, communication and writing skills are required.

to work well under pressure and attention to detail is required.

in all areas of mailroom environment is required. 

working with vendors and staff to run an effective mail room is required. 

in running various office machines (Copier, paper cutter, folding machine,
postage meter, and collator) is required.

to learn new concepts quickly and be self-motivated is required.  This may be tested.

Level III (Good Working
Knowledge) Speaking/Reading/Writing in English is required. Level II spoken
ability (limited knowledge) in any of the following local languages; Luganda,
Swahili, Lusoga, Lugisu, Ateso, Japadhola, Runyakitara, Alur, Langi or Acholi
is required. This may be tested.


How to Apply:

All those interested
in working with the US mission in Kampala should send their applications online
at the link below.




Deadline: 12h February 2021


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