Senior Finance and Admin Officer NGO Job Careers – Lively Minds Uganda


Job Title:    Senior Finance and Admin

Organization:  Lively Minds Uganda

Duty Station:  Kampala,


About US:

Over 250 million children under age five globally do not get the early
childhood care and education (ECCE) they need, leading to poor health, poor
education, lost life opportunities and poverty. Lively Minds is an
award-winning Non-Governmental Organisation tackling this crisis in rural Ghana
and Uganda.  We believe that one of the
main barriers to ECCE is that parents in remote, resource-poor villages lack
the information, education and aspiration to provide basic and affordable
opportunities for their children. We have developed an innovative,
behaviour-change programme that empowers marginalised, poorly educated Mothers
to run educational Play Schemes for preschoolers, and to provide better
home-based care using cheap, local resources. Not only does this result in
positive outcomes for child development, but it also has positive impacts for the
Mothers too.


Job Summary:  The
Senior Finance and Admin Officer will ensure compliance with financial
protocols through accurate financial bookkeeping and reporting.


We are looking for a Uganda Senior Finance and Administrative Officer to
support the development and implementation of a sustainable scale strategy and
to ensure our financial management is robust and sustainable as we go through
this period of growth. The Senior Finance and Administrative Officer will
manage 3 office support staff and ensure Lively Minds is compliant with
financial protocols by producing accurate financial reports and submitting to
the International Finance Manager, maintaining systems and policies and working
with auditors to ensure accountability. Key responsibilities for the role
include: maintaining financial controls; ensure accurate transaction entries
into finance system and ensure associated backing documentation in maintained;
staff management; financial reporting. The Senior Finance and Administrative
Officer will report to the Uganda Country Director with some line of sight by
the International Finance Manager. This is a unique opportunity to be involved
in managing financial processes and ensuring value for money to enable the
charity to prioritise spending towards the most impactful projects during a
period of scale


Key Duties and Responsibilities:  

Recording, Reporting and Budget Preparation

responsible for accurate financial transaction entry and record keeping;

the International Finance Manager in preparing monthly, quarterly and annual
reports to the Senior Management Team and Board of Trustees to review changes
in income and expenditure to agreed deadlines;

month end reconciliations for review by International Finance team;

the payroll process including any associated tax payments;

information for annual audits, interacting and liaising with auditors

in the preparation of annual budgets and reconciliation for projects;

the organisation’s cash and banking system and collation of receipts;

a finance risk assessment to feed into the Risk Register;

International Finance Manager to create the budgets, financial information,
documentation and materials for funding proposals;

International Finance Manager to coordinate the provision of information for
feeding into financial reports for funders, ensuring mechanisms to track and
report against restricted income are robust;

in selection, negotiation, and invoicing of subcontracts, consultants, rental
agreements, etc.

strict financial control policies are followed and assist with internal audits;

with other administrative duties as required such as data entry, photocopying,
purchasing stationery.

Team Management and Governance

a positive working environment and promote/champion the financial practices,
policies and objectives across the entire team;

manage the performance and build the capacity of 3 direct reports through
training, coaching, holding 1-to-1s, setting performance goals, appraisals,
developing new policies and practices, ensuring robustness of financial

necessary interview, recruit and train staff and/or contractors

payment cycles and cash management systems, overseeing transitions to new
financial systems

and liaise with the Senior Management Team as required

that the Statutory Accounts for all entities are prepared: ensuring internal
information is collated and provided, external auditors are instructed and
deliver to standard.

Lively Minds Uganda is compliant with tax, regularity and legal requirements
(e.g. payroll, tax, NGO registration, insurance, registrations with regulatory

asset register.

Financial Management

Ensure that
Lively Minds Uganda’s financial systems, policies, procedures and internal
controls and audits are robust, compliant and support current activities and
future growth;

small team of support staff and office management duties;

in monthly financial reviews with International Finance Manager and ensure
timely production of monthly, quarterly and annual financial reports;

with the International Finance Manager to ensure processes and controls are in
place to oversee the day-to-day operation of financial systems and resources,
including cash flow monitoring, bank reconciliations, invoicing, banking, petty
cash and payroll, stock control;

purchasing and procurement activities including supplier management and ensure
value for money;

bank accounts and liaise with banks.

to Government and Strategic Development

the development of financial systems so that direct financial support is
provided to local government partners and they are able to take on responsibility
for and account for programme budgets;

with programmes team and International Finance Manager to build the capacity of
local government partners in financial management, procurement, and budgeting
so that they will eventually be able to fund and sustain the Lively Minds
programme themselves;

In the
longer term, support the work at national government to identify ways to
integrate the programme into and fund it from existing budgets and budget


Qualifications, Skills and Experience:

At least
five years of experience producing management and statutory accounts, month end
reconciliations and forecasting

of implementing and maintaining strong financial controls across the finance

accounting qualification (ACCA, CIMA or equivalent) is preferable but
candidates QBE will also be considered

of managing a small team

communication skills (written and oral)

experience of working with auditors.


Desirable skills and qualifications:

working with remote teams.


Core Competencies

and improving – Uses a structured approach to analyse situations and identify
SMART solutions and improvements

and quality of work- Effectively manages and takes accountability for own work and
work of teams ensuring timely delivery of high-quality work

Driven (Client Oriented)- Demonstrates commitment to the mission of the
organization as a whole and works to effectively engage stakeholders (including
government, communities, parents, children) to achieve maximum impact.

Team Collaboration – Helps colleagues as needed, views responsibilities as
shared, and effectively engages stakeholders (internal & external)

– Uses effective written and oral communication with internal staff, teams,
stakeholders, and communities served

– Proactively seeks opportunities to contribute to the team and improve the
organization as a whole by actively integrating goals, values, and mission;
demonstrates positive and solution-oriented attitude

Accountability – Upholds financial policies and procedures and exhibits utmost
financial accountability to the organisation, our donors and beneficiaries to
ensure transparency and quality of records, value for money, and efficient use
of resources.


Management – Effectively prepares for and guides teams through changes, both
small and large making them feel safe, engaged and supported.

Effectively structures and facilitates decision-making processes;

and owns team decisions effectively and responsibly to improve organizational
health and impact

and motivates others- Motivates others, supports their development through
strong coaching and mentoring and builds strong relationships with colleagues;
fosters effective teams and collaborative interactions

thinking- Considers the future of the organization proactively and
responsively; considers limitations and resource constraints; weighs diverse
inputs to inform strategies; identifies innovative opportunities

and prioritises inclusivity- Consistently sees, learns from, and takes
strategic action related to diverse perspectives; and demonstrates the self
awareness and behaviors to work with
stakeholders (of various identities and levels of power) respectfully and
effectively. Actively seeks to build and retain a diverse workforce and fosters
an equitable inclusive workplace.

and results driven- Makes and executes strategic plans ensuring alignment to
overarching objectives to enhance intended impact, adjusting course as needed


How to Apply:

Please complete the survey at the following link.


Click Here



note that due to resource constraints, we will only respond to shortlisted
candidates.  Those shortlisted will be
invited to submit a CV and cover letter. 


Deadline: Wednesday, 28th
October, 2020


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