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Job Title:    Finance
Assistant

Organization: United
Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe,
Uganda

Job Opening Number: 20-Finance-RSCE-139042-R-Entebbe (O)

Reports to: Service Line Manager/Chief of Unit

Grade: G5

About US:

The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.

Key Duties and Responsibilities:  Within delegated authority, the
Finance Assistant is responsible for the following functions:

·       
Assists with the processing of non-travel related
commercial vendors’ invoices and payments to vendors providing goods or
services to all RSCE Client Missions (processing invoices resulting from
commitments such as purchase orders, fund commitments, direct expenditures,
medical clinic invoices and replenishment of petty cash.

·       
Assist in the development of the Service Line’s annual
budget development program, particularly with respect to the establishment of
major resourcing priorities, and prepare cost estimates and budget proposals,
in line with the Service Line’s resourcing requirements. Review, analyze and
revise data with respect to the finalization of the budget proposals as well as
Result Based Budgeting inputs.

·       
Prepares staff members’ entitlements including claims,
danger pay, daily subsistence allowance, mission subsistence allowance for
Government Provided Personnel, Civilian Police and Staff Officers, volunteer
living allowance and any other allowances for payments in conformity and
adherence to applicable United Nations policies e.g., staff rules, financial
regulations and rules, ST/AI issuances or practices, IPSAS policy framework
etc.

·       
Assists in the review of completeness of documentation
supporting invoices and payment requests; Process vendors payments in Umoja
after verification of accuracy and consistency with Purchase Order and Goods
Receipt/Service Certification; Advise Vendors, Procurement, SAU, R&I, etc.
any missing documentation or anomalies that may delay payment within one
business day; Make close follow up to obtain missing documentation; Maintain
record of pending issues, update case files weekly; Respond to queries from
Vendors, Procurement, SAU, R&I, etc. ; Measure performance against
established KPI’s; vendor open items monthly.

·       
Assists in the verification of transfers to other house
banks, imprest payment and preparation of statement, as well as preparation of
remittance requests to UNHQ and projection of off-cycle payments to UNMISS;
Answering queries from staff members, vendors, missions, other house banks;
Keeping accurate records for the purpose of auditing, and performance reports

·       
Process Assignment Grants, Relocation Grants, and DSA
payments. Approve and create profile in Progen for payroll.

·       
Prepare advance payment request; Initiate BP requests;
Process daily allowances for TCCs / PCCs (Troop Contributing Countries and
Police Contributing Countries); Process MSA; Process final and withheld
payments (as well as recoveries); Payment of DHL invoices; Release payroll, and
payments for entitlements

·       
Perform other duties as and when required by the
Supervisor.

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Finance Assistant job placement should hold
a High school diploma or recognized equivalent. required.
The incumbent at this level must complete Umoja course and Umoja Foundation
certification.

·       
An additional qualification or certification in finance,
accounting, or audit is desirable.

·       
At least five years of experience in financial management,
administrative services or related area is required.

·       
Experience in application of UN Financial Rules and
Regulations or other similar international organization in an operational
environment is desirable.

·       
Experience in administration of a broad range of
Allowances and Payments using Systems Applications and Products (SAP) or
Enterprise Resource Planning (ERP) software e.g. Umoja or similar is required.

·       
Experience in a shared service center is desirable.

·       
Languages: fluency in English, oral and written
is required; Knowledge of another UN official language is desirable.

Competencies

·       
Professionalism – Ability to identify issues,
formulate opinions, draw conclusions and recommendations. Shows pride in work
and in achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of women
and men in all areas of work.

·       
Client Orientation – Considers all those to whom
services are provided to be “clients” and seeks to see things from clients’
point of view; Establishes and maintains productive partnerships with clients
by gaining their trust and respect; Identifies clients’ needs and matches them
to appropriate solutions; Monitors ongoing developments inside and outside the
clients’ environment to keep informed and anticipate problems; Keeps clients
informed of progress or setbacks in projects; Meets timeline for delivery of
products or services to client.

·       
Planning & Organizing – Develops clear goals that are consistent
with agreed strategies; Identifies priority activities and assignments; adjusts
priorities as required; Allocates appropriate amount of time and resources for
completing work; Foresees risks and allows for contingencies when planning;
Monitors and adjusts plans and actions as necessary; -Uses time efficiently.

How to Apply:

All suitably
qualified and interested Ugandan candidates should send their applications
through the United Nations online portal at the link below.

Click Here

Deadline: 13^th September 2020

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