UN Records Assistant Job Opportunities – United Nations Regional Service Centre Entebbe (RSCE)

Job Title:     Records
Assistant

Organization: United
Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe,
Uganda

Job Opening Reference: RSCE/IC/001/09-2019

Reports to: Team
Leader

About US:

The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.

Key Duties and Responsibilities: Within delegated authority, the Records
Assistant will be responsible for a selection of the following duties:

  • Supporting the maintenance and development of electronic and manual
    tools used for the records keeping of staff files.
  • Assisting in ensuring completeness of official status personnel
    files.
  • Assisting in description and database updating activities as
    required.
  • Performing initial actions to acquire updated materials and
    documents;
  • Performing digitization functions, including scanning, creating
    digital objects and postings to designated repositories.
  • Providing document delivery services as required;
  • Providing administrative support for the unit as assigned.

Qualifications, Skills and Experience:

  • The ideal candidate for the United Nations Regional Service Centre
    Entebbe (RSCE) Records Assistant job placement should hold a High
    school diploma or equivalent. Vocational certificate or diploma in records
    and/or information management, library sciences or related area.
  • At least four years of experience in library work, archives,
    information network administration, or related field is required.
  • Experience in specific referencing, cataloguing, indexing,
    digitization, collection management, etc. is required.
  • Experience working in an international organization is desirable.
  • Experience in Personnel Administration is desirable.
  • Proficiency in relevant computer applications such as Word and Excel
  • Excellent organizational and concentration skills
  • Able to work in
    multicultural team
  • Trustworthy with an eye for detail 
  • Thoroughness
  • Languages: fluency
    in oral and written English is required. Knowledge of another official
    United Nations language is an advantage.

Competencies:

  • Professionalism:
    Knowledge of filing, records-keeping and archiving operations, ability to
    undertake relevant research, maintain records in a systematic fashion and
    retrieve necessary materials with maximum speed and accuracy. Shows pride
    in work and in achievements; demonstrates professional competence and
    mastery of subject matter; is conscientious and efficient in meeting
    commitments, observing deadlines and achieving results; is motivated  by professional rather than personal
    concerns; shows persistence when faced with difficult problems or
    challenges; remains calm in stressful situations. Commitment to
    implementing the goal of gender equality by ensuring the equal
    participation and full involvement of women and men in all aspects of
    work.
  • Teamwork: Works
    collaboratively with colleagues to achieve organizational goals; solicits
    input by genuinely valuing others’ ideas and expertise; is willing to
    learn from others; places team agenda before personal agenda; supports and
    acts in accordance with final group decision, even when such decisions may
    not entirely reflect own position; shares credit for team accomplishments
    and accepts joint responsibility for team shortcomings.
  • Client Orientation:
    Considers all those to whom services are provided to be
    “clients” and seeks to see things from clients’ point of view;
    establishes and maintains productive partnerships with clients by gaining
    their trust and respect; identifies clients’ needs and matches them to
    appropriate solutions; monitors ongoing developments inside and outside
    the clients’ environment to keep informed and anticipate problems; keeps
    clients informed of progress or setbacks in projects; meets timeline for
    delivery of products or services to client.

NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.

How to Apply:

Please note that
failure to comply with the below will render your application invalid for this
process.

  • All applicants must apply using a Personal History Profile generated
    from INSPIRA (Click Here) as
    soon as possible after the job opening has been posted and well before the
    deadline stated in the job opening.
  • All applications must be accompanied by the following which MUST be
    provided at the time of submission:
  • Signed Personal History Profile (PHP) as generated from INSPIRA (Click Here) to
    generate an account and the PHP) submitted
    as a PDF or JPEG attachment
    to the document.
  • Latest performance evaluation report (for internal UN Candidates).
  • Copy of High School Diploma.
  • Copies of other relevant certificates and diplomas.

Email details to: rsce2-recruitment@un.org

NB: Please
enter the reference of the job opening in the subject line of your e-mail. Each
applicant must bear in mind that submission of incomplete or inaccurate
applications will render that applicant ineligible for consideration for the
job opening. Initial screening and evaluation of applications will be conducted
based on the information submitted. Applications cannot be amended following
submission. The position is OPEN TO NATIONALS OF UGANDA AND / OR LEGAL
RESIDENTS OF UGANDA ONLY.

Deadline: 6th October 2019

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