Records Management Specialist – Umeme

Job Title:  Records Management Specialist

Organisation: Umeme

Duty Station: Kampala, Uganda

Reports to: Head of Human Resources

About US:

Umeme Limited is the
leading electricity distribution company in Uganda. serving more than 1.3
million customers across Uganda. It is listed on the Uganda Securities Exchange
and cross listed on the Nairobi Securities Exchange.

Job Summary:  Umeme is planning to move towards a digitized
environment in its business operations particularly regarding document
management Umeme currently has a large volume of documents that need to be
organized in preparation for the digital environment. Umeme documents are
located in several service centers across the country, with each location
managing their documents in isolation. Umeme is therefore seeking submissions
from reputable experts to provide consultancy services to guide the
organization in creating an implementation strategy for document management.
The strategy should include an implementation plan for setting up an effective
document management system including policies, procedures and facilities.

Key Components and scope of the desired services:

Umeme will expect
the specialist to use their subject matter expertise to guide the business in
the following areas:

  • Establishing an organization wide records
    management programme that comprises policies, procedures and systems. In
    consultation the Senior Management Team, continuously evaluate the
    programme to ensure it remains aligned to the organisation’s overall
    strategy. He/She will guide the business in developing a policy document
    to govern how the organization views and handles information. They will
    assist in identifying the relevant legal framework necessary for governing
    documents within the environment Umeme operates in.
  • Design and implementation of business
    classification schemes and records retention and disposal schedules.
  • Identification of gaps and challenges
    that Umeme is facing with records management and develop recommendations
    for closing them.
  • Development of recommendations for
    people. processes and systems required for best practice records
    management framework
  • Working closely with the legal
    department to identify any risks associated with the current records
    management processes and procedures and develop risk mitigation measures
  • Providing the business with guidance on
    the appropriate structure and level of staffing adequate for proper records
    management within the context of Umeme. They will be required to assess
    Umeme business needs and advise on the best way of handling documents in
    terms of people, their roles and responsibilities and the relevant
    qualifications.
  • Advising Umeme in determining the
    required facilities such as storage. files. boxes and any other physical
    resources that may be needed to set up a records management office.
  • Provide monitoring and evaluation
    services for records management projects intended to achieve the objective
    of establishing an electronic records management system

NB: The duration of
this assignment will be no more than 3 months

How to Apply:

All candidates should
send their updated CVs torecruit.hr@umeme.co.ug

Deadline: 8th July 2019

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