Entry level Logistics Assistant NGO Jobs – Humanitarian Initiative Just Relief Aid (HIJRA)

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Job Title:       Logistics
Assistant

Organisation: Humanitarian
Initiative Just Relief Aid (HIJRA)

Funding Source: UNHCR

Duty Station: Kampala,
Uganda

Reports to: Senior
Finance and Compliance Officer

About US:

Humanitarian
Initiative Just Relief Aid (HIJRA) is an international African humanitarian and
development organization that positively contributes towards improving the
living standards and conditions of those adversely affected by disasters and
conflict in the Horn, East & Central Africa by implementing WASH, Health,
Education, Livelihoods, Community service & development and Protection
programs in the region for a period of more than 20 years.

About UNHCR Project:

HIJRA with funding
from the UNHCR in Uganda is implementing a multi-sectoral Program for refugees
in Oruchinga settlement (Isingiro district), Nakivale settlement (Isingiro
district), Nyakabande Transit Center (Kisoro district) and Kyangwali Settlement
(Hoima District).

Job Summary:  The Logistics Assistant’s responsibilities
will include but not limited to facilitation and supporting of procurement
processes. Also actively maintain the inventory and Assets register and ensure
safe custody of the financial documents for easy reference and donor reporting.
She/he will be expected to achieve utmost efficiency by constantly reviewing
work processes and work flow within the office and will perform duties and
responsibilities in accordance with the objectives and activities mentioned
below.

Key Duties and Responsibilities: 

  • Prepare the documents required for the payment of the supplies up to
    LPO stage and ensure that all the required attachments are in place before
    sending for further processing within the Serenic system
  • Accurately and timely prepare the payment vouchers and attach the
    necessary documents before submitting them to the Finance officer for
    review and posting to general ledger.
  • Participate in the procurement process by sourcing for quotations
    from the vendors and forwarding the same to the procurement committee for
    review and decision making
  • Generate the Local Purchase Order using the financial System and
    deliver the same to the supplier upon authorization.
  • Source for quotations and submit complete documentation to the
    procurement committee
  • Update the automated Items records and Fixed Assets records on
    weekly and monthly basis respectively
  • Tasked with the procurement of office and stationery consumables and
    maintain supply records and as well as other inventory supply and
    coordinate deliveries.
  • Manage petty cash and keep the appropriate records.
  • Photocopy all the weekly transactions to ensure a safe copy of the
    document is available for the Donor verification and Audit
  • Stamp all the payment vouchers and invoices “paid” to avoid double posting
  • Establish monthly cash requirements for the office and request
    timely replenishments
  • Filing of all department documents
  • Perform any other duties assigned by the Supervisor.

Qualifications, Skills and Experience: 

  • The applicant for the Humanitarian Initiative Just Relief Aid
    (HIJRA) Logistics Assistant job must hold a  Bachelor’s degree in
    Finance, Accounting, Procurement, Logistics or Business Administration;
  • At least two years’ experience in Finance, Logistics and
    Administration from a reputable organization.
  • Management and accounting for INGO.
  • Demonstrated high sense of personal integrity
  • Experience in working with donors.
  • Experience working with accounting software and well versed with
    other computer
  • applications.
  • Experience in the areas of Procurement and Logistics will be an
    added advantage

How to Apply:

All suitably
qualified and interested candidates should send an application letter and
Curriculum Vitae including telephone and email contacts of three referees
including your current/most recent employer.

Application should
be addressed to the:

Country Program
Manager,

Humanitarian
Initiative Just Relief Aid (HIJRA),

P.O. Box 37703,
Kampala, Uganda.

Email to: vacancies.ug@hijra.or.ke.
The subject line should read: “Position Title”

NB:  Please note that interviews will be
done on a rolling basis given the urgency of the positions. Those who
previously applied need not to re-apply.

Deadline: 30th May 2019

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