Administrative Assistant Job Placement – USAID Power Africa Uganda Accelerator

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Job Title:      Administrative Assistant
Organization: Power
Africa Uganda Accelerator
Funding Source: United States Agency for International Development (USAID)
Duty Station: Kampala,
Uganda
Reports to: Chief
of Party
About US:
USAID’s Power Africa
Uganda Electricity Supply Accelerator (the Power Africa Uganda Accelerator)
activity, implemented by Energy and Security Group LLC and funded by the United
States Agency for International Development, seeks to rapidly increase the
level of electricity access in the country through assistance for off-grid and
on-grid energy solutions. The goal of the Power Africa Uganda Accelerator is to
facilitate 1,000 Megawatts (MW) of additional generation capacity and one
million new connections in Uganda by 2020. This target is aligned with the
Government of Uganda’s (GOU) target of increasing generation capacity to 2,500
MW by 2020 and Power Africa’s overall target of adding 30,000 MW and 60 million
new connections in sub- Saharan Africa by 2030.
Job Summary:
The Administrative Assistant will assist the Power Africa Uganda Accelerator by
delivering efficient and effective administration duties. The Administrative
Assistant will work collaboratively and effectively in carrying out duties.
Key Duties and Responsibilities: Assist the Chief of Party (COP), Program
Assistant, Finance/Accounting Specialist and other staff by providing
administrative support to Activity operations. Specifically, the Administrative
Assistant will:
·        
Work
closely with team members to support program planning and implementation.
·        
Perform
administrative support duties, manage Activity documentation, and coordinate
conference calls or travel arrangements.
·        
Write
routine reports, correspondence and assist development of presentations,
briefing papers, handouts, etc.
·        
Assist
team members by maintaining calendars, receiving and composing communications
and replies to inquiries.
·        
Handle
travel scheduling, logistics, and related travel needs.
·        
Assist
organization of meetings and events.
·        
Maintain
Activity information and filing systems
·        
Support
Finance and Accounting with tracking expenses.
·        
On
occasions, travel in Uganda with Accelerator staff or independently to perform
Activity-related administrative work. Trips usually will not exceed five
working days.
·        
Maintain
professional relationships with key stakeholders including but not necessarily
limited to office equipment vendors, logistics companies, including hotels and
ground transportation companies.
·        
Perform any
other related duties as required.

Qualifications, Skills and Experience: 
·        
The
applicant for the Administrative Assistant position must hold a Bachelor’s
Degree in Business, finance, or a related field.
·        
At least
three years’ experience in an Administrative position
·        
Experience
with donor-funded projects.
·        
Understanding
of accounting and bookkeeping.
·        
Fully
conversant with full MS Office suite.
How to Apply:
All suitably and
interested candidate should send their applications (only by e-mail) to
hr@pauesa.org, using Administrative Assistant in the Subject line. Candidates
should attach their cover letters and CVs including at least three professional
references in one PDF.
NB:
While we thank all applicants for their interest, only those shortlisted for
interviews will be contacted.
Deadline: 21st December 2018 by 5:00pm
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline



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