Human Resources Manager USAID RHITES-N Project Jobs – University Research Co., LLC (URC)

Title:          Human Resources Manager
Organisation: University
Research Co., LLC (URC)
Duty Station: Gulu,
Reports to: Director
of Finance and Administration
About US:
University Research
Co., LLC (URC) is a global company dedicated to improving the quality of health
care, social services, and health education worldwide. With a non-profit
affiliate, the Center for Human Services (CHS), URC manages projects in over 45
countries, including the United States.
About USAID RHITES-N Project:
With the RHITES-N
Acholi Project (Regional Health Integration to Enhance Services in Northern
Uganda – Acholi), USAID will continue its support of the Government of Uganda’s
(GOU) efforts to improve access to and use of health services in the country’s
post-conflict northern region. RHITES-N Acholi Project activities will build on
USAID investments and national advances to increase access to and use of
high-quality integrated services that accelerate the ability and capacity to
respond to the specific health needs of residents in the Acholi sub-region,
leveraging the URC-ASSIST project successes.
Job Summary:  The Human Resources Manager oversees the human
resources function and activities and ensures HR processes and procedures are
in compliance with local laws and HR best practice. It also provides support to
the project on matters related to the HR policies and procedures.
Key Duties and Responsibilities: 
  • Provide overall leadership to HR portfolio. Provide strategic
    support to project leadership on HR matters.
  • Maintain highly professional relationship with staff, URC headquarters
    and partners.
  • Ensure submission of timely reports and documents.
  • Manage and support the professional development of the Human
    Resources Officer (HRO)
Recruitment of
  • Coordinate recruitment process by liaising with managers and HQ IHR
    to develop job descriptions, advertising vacancies, collecting CV’s
    screening candidates.
  • Prepare employment contracts for all project hires.
  • Verify completion of all hiring and onboarding paper work.
  • Plan, coordinate and facilitate induction and on-site orientation
    trainings for all new project staff.
  • Ensure compliance with local laws and URC HR regulations:
  • Identify and follow up on HR issues that arise during staff and
    management meetings. Ensure that the HR issues are dealt with in
    accordance with URC Policies and procedures and in accordance with Ugandan
  • Ensure adherence to local labor laws and practices and support staff
    enrollment in local benefit plans as appropriate.
  • Work in close collaboration with HQ, revise the existing policies to
    suit the prevailing situations and current labor laws.
  • Provide advice & guidance to all staff on HR policies and
    processes, as necessary.
  • Provide induction training on HR policies & procedures to all
    new staff.
  • Manage staff exits as per URC policies and Procedures as well as
    local labor laws.
  • Review all proposed staff and agreements for completeness and to
    ensure compliance with tax requirements before the agreements are issued
    to prospective consultants.
  • Performance appraisal:
  • Manage timely performance appraisals.
  • Analyze and glean HR needs from the appraisals done and present them
    to COP for action.
  • Guide supervisors in keeping the performance appraisal process as an
    ongoing process.
  • Ensure that all new staff have set objectives for the probation
  • Conflict resolution and disciplinary action: 
  • Handle minor disciplinary matters at the project, in consultation
    with HQ IHR and project leadership.
  • Provide support and advice for decisions on disciplinary actions in
    consultation with HQ IHR and project leadership.
Documentation and
record keeping:
  • Oversee, in collaboration with HRO, the establishment and
    maintenance of personnel documents and electronic files in an organized
    and orderly manner so that records can be referred to and deciphered
    clearly in the event of an audit or need for historical information.
  • Ensure that all consultant files are completed according to URC
Ongoing support:
  • Manage the local HR team to ensure appropriate and immediate
    handling of project staff enquiries and requests for assistance.
  • Ensure that HR best practices are adhered to at the project by all
    project staff through counseling, guidance and coaching
  • Monthly payroll preparations and coordinate monthly timesheets.
  • Manage the health insurance policy provided to staff and lead
    regular reviews of the policy in coordination with upper management.
  • Supervise and manage performance of other HR staff to ensure
    desirable results.
Other support:
  • Provide information as required by the compliance officer/Auditors
    when needed in consultation with URC Home Office.
  • Perform other duties assigned by the supervisor.

Qualifications, Skills and Experience: 
  • The applicant for the USAID Project Human Resources Manager job must
    hold a Master’s Degree or equivalent in Human Resources Management, Social
    Sciences, Business Administration or a related field.
  • A minimum of five years of HR experience with an International NGO or
    multinational company in a similar capacity or higher
  • Excellent planning, organizing, communication and interpersonal
  • Demonstrated experience in record keeping and documentation skills
  • Proficient in local employment law.
  • Ability to work in a multicultural environment, paying attention to
    detail and confidentiality and discretion is a must.
  • Excellent Computer Skills.
  • A good understanding of USAID rules and regulations is desired
Please note: Only candidates who are eligible to work in Uganda for an indefinite
period without a need for sponsorship will be considered for this position.
How to Apply:
All suitably
qualified and interested candidates who wish to join the URC should upload
their updated CVs / résumés and cover letters at the link below. Also, please
complete your application form and attach a completed USAID Form 1420
Contractor Employee Biographical Data Sheet as well, download it
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