Human Resource Officer NGO Jobs – Danish Refugee Council (DRC)

Job Title:    Human Resource Officer
Organisation: Danish
Refugee Council (DRC)
Duty Station: Kampala,
Reports to: HR/Administration
About US:
The Danish Refugee
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the
world. The aim of DRC is to protect refugees and internally displaced persons
(IDPs) against persecution and to promote durable solutions to the problems of
forced migration, on the basis of humanitarian principles and human rights. DRC
works in accordance with the UN Conventions on Refugees and the Code of Conduct
for the ICRC and NGOs in Disaster Relief.
Job Summary:   The Human Resource Officer will ensure smooth
running of the day to day human resource activities for the entire country
program. The position gives support with recruitment, Employment relations,
Performance Management, HR Reporting and Office Administration, Ensuring
consistent Approach and high quality HR Standards.
Key Duties and Responsibilities: 
  • Consolidate all HR API reports received from the field and Country
    office and submit to the HR/Administration Manager by the 5th of every
    month for review and updating before final submission.
  • Ensure that timesheets for all national staff are dully submitted
    and maintain the time sheet tracker which should be shared on a quarterly
  • Prepare all national staff contracts and contract amendments with
    support from the HR.
  • Follow up on staff contracts and other staff documents in Liaison
    with Field HR focal persons and ensure that all the documentation is    dully filed by the HR Assistant.
  • Regularly update the contract status tracker and submit it on a
    quarterly basis.
  • Regularly update the ERP-HR Data worksheet on a daily basis.
  • Support the interview process and ensure participation in oral
    interview sessions in country office recruitments in close liaison with
    the recruiting managers and ensure compliance to the recruitment processes.
Staff welfare
  • Manage Workman’s/ Group Personal Accident insurance scheme and
    address all grievances pertaining to occupation insurance.
  • Responsible for liaising with all employees on expediting their DRC
    uniforms purchase process.
  • Manage the medical insurance for national staff, this includes
    timely renewal, payment of invoices, tracking credit notes from provider.
    Also responsible follow up on staff queries and challenges experienced
    with medical provider and escalating this to HR and Administration
  • Coordinate the orientation process and help new staff with
  • Coordinate provision of the working tools to all new hires e.g.
    laptop, phone where necessary among others (Officers and Assistants).
  • Prepares all briefing schedules checking with the briefers and also
    follow up to ensure that all new staff have been fully oriented.
  • Conduct the HR orientation for all joiners at Country Office.
  • Follow up on field orientation and on-boarding compliance for all
    field locations.
Leave Management:
  • Review leave applications and manage the leave tracker for all
    national staff.
  • Address any leave management grievances for all national staff.
HR Administration:
  • Work closely with the IT Specialist to update the office directory
    on a monthly basis.
  • Perform any other duties as assigned by your supervisor from time to

Qualifications, Skills and Experience: 
  • The ideal candidate for the Danish Refugee Council (DRC) Human
    Resource Officer job placement should hold a Degree in Human Resource Management,
    with a post graduate Diploma or Master’s Degree in HRM as an added
  • Professional membership to the Human Resource Association is
  • Five years of work experience in relevant field INGO or other
  • Strong knowledge of Human Resource Information Management systems.
  • Proven ability in the implementation of large-scale programs.
  • High integrity, pro-active, stable, robust character and a good
  • Highly motivated, results-oriented, and with well-developed problem-solving
  • Ability to cope with heavy workloads and to work under pressure to
    meet tight deadlines.
  • Excellent communication and interpersonal skills.
  • Excellent analytical and negotiation skills.
  • Proven commitment to accountability practices.
  • Proven ability to prioritize tasks, meet deadlines, and work with
    limited supervision.
  • Knowledge of computers: word processing, database management
  • Languages:
    Excellent Communication skills in English required.         
How to Apply:
All candidates should
apply online at the link below
Deadline: 17th October 2018
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