Fresher Administration Officer NGO Job Opportunities – World Vision International

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Job Title:         Administration Officer
Organisation: World
Vision International
Duty Station: Uganda
Reports to: Support
Services Manager
About US:
World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary:  The Administration Officer will provide
Administrative support for efficient and effective delivery of project
activities under the West Nile Response Program in line with existing WV
strategy, policies and guidelines.
Key Duties and Responsibilities: 
People &
Service provider management:
  • Supervising, monitoring activities of administration staff i.e.
    Receptionist/Admin Assistant, Cleaners.
  • Management of outsourced service providers including security
    (guards), cleaning company, etc.
Planning,
Documentation and events support:
  • Identify key gaps in administration services and proposing measures
    to improve service delivery to users.
  • Plan and provide logistical support for meetings and other forums
    such as workshops and learning events.
  • Provide management information for decision making through monthly
    report writing.
Office and
Residential/Team House Management:
  • Develop and maintain internal and external cleanliness standards of
    the office premises to ensure a good working environment
  • Continuous improvement of the organizational image through ensuring
    proper office lay out and outlook
  • Maintain adequate stock of refreshments and cleaning supplies and
    materials as per approved standards
  • Monthly utility bills payments processing (electricity, water,
    telephone, security, repairs& maintenance).
  • Maintain office and residential key logs and ensures both office and
    residential premises are safe; secures office keys and allocates them to
    staff keeping copies of each set of keys.
  • Maintain West Nile response assets (including assets register) and
    ensure routine service of office machinery and assets.
Communication and
relationships
  • Communication and dissemination of guidelines and framework
    agreements to service providers.
  • Manage the staff mobile airtime benefit including up to date airtime
    loading, and payment of service providers.
Hotel reservations
processing and management
  • Sourcing for quotations and processing requisitions
  • Order placement in line with approved rates
  • Managing and coordinating service delivery between guests and the
    hotel
  • Payment processing in line with set standards
International
Travel facilitation:
  • Visa and travel documents processing for WV staff/Guests/Support
    offices
  • Ticket processing and confirmation
  • Payment processing in line with set standards
Finance Support:
  • Use different logging records for generators , phones , &
    utilities to prepare cost allocation based on approved cost allocation
    guidelines

Qualifications, Skills and Experience: 
  • The ideal candidate for the World Vision Uganda Administration
    Officer job opportunity must hold a Bachelor’s degree in Business
    Administration, management sciences or related disciplines.
  • A minimum of two years of experience in implementing administration,
    logistics and supplies-related activities preferably within an NGO
    setting.
  • Good communication skills
  • Excellent interpersonal skills
  • Good computer skills
How to Apply:
All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal.  Qualified female candidates are particularly
encouraged to apply.
Deadline: 5th October 2018
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline



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