The Ugandan Jobline

• In conjunction with relevant officers, drawing up and monitoring
  appointments and programmes;
• Taking dictation, transcribing and presenting accurate and error
  free work;
• Attending to callers, either in person or on telephone;
• Receive and Disseminate correspondences, mails and other information
  for the office plus making and following up on appointments;
• Ensure timely responses to inquiries and correspondences to and from
  office;
• Receiving incoming email and supervising the dispatch of outgoing
  email.
• Organizing meetings, taking minutes and conveying the decisions of
  such meetings to the relevant offices;
• Carries out researches, prepares and writes articles and press
  statements for the Chairperson for the media;
• Ensuring that the relevant documents for meetings and speeches are
  produced on time and properly organized;
• Drafting letters of routine nature

• Ensuring cleanliness and orderliness of the office;
• Managing records in accordance with established security and records
  management procedures;
• Requisitioning and managing office stationery and equipment.
• Supervising the Secretarial and Office Assistants

• High quality secretarial services provided
• High quality office managerial service provided

• The Senior Personal Secretary should hold a Bachelor’s Degree in
  Secretarial Studies IB.SES), or equivalent qualifications from a
  recognized awarding institution;
• An additional qualification in office management and or public
  relations, mass communication is an added advantage.
• Three years of experience as Personal Secretary is required.

• Computer skills using several Micro-office packages such as Word,
  PowerPoint, Excel and Database Management.
• Knowledge of using various office machines like fax, photocopiers
  and audio equipment;
• Knowledge of Kiswahili or French or Germany or Arabic
• Knowledge of Records and Information Management;

• Ethnics and Integrity
• Concern for standards
• Good Communication Skills
• Public Relations and Customer Care
• Team Work
• Confidentiality; and
• Time Management.

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