Fresher Office Assistant UN Job Opportunities – Office of the United Nations High Commissioner for Human Rights (OHCHR)

Job Title:    Office Assistant
Organisation: Office
of the United Nations High Commissioner for Human Rights (OHCHR)
Duty Station: Kampala,
Reports to: Head of
Office/Deputy Head of Office
Grade: G3
About UNHCR:
The Office of the United
Nations High Commissioner for Human Rights (OHCHR) represents the world’s
commitment to universal ideals of human dignity. We have a unique mandate from
the international community to promote and protect all human rights. The High
Commissioner for Human Rights is the principal human rights official of the
United Nations. The High Commissioner heads OHCHR and spearheads the United
Nations’ human rights efforts. We offer leadership, work objectively, educate
and take action to empower individuals and assist States in upholding human
Key Duties and Responsibilities: Under the supervision of the Head/Deputy of OHCHR, the Management
Assistant will be responsible for the following duties:
  • Drafting
    correspondence for Management as requested;
  • Monitoring
    and alerting on deadlines for submission of required documentation;
  • Supporting
    the Administration Team Leaders and Desk Officers in preparing and
    finalizing documents.
  • Maintaining
    and organizing the filing system for Administration Record, distribute and
    file in  Record, distribute and file
    in an efficient registry and filing system all incoming and Administration
    Section outgoing correspondence
  • Sourcing
    for quotations and making Analysis for the certification of the
    Administrative Officer.
  • Prepare
    commitment letter for approved purchases
  • Receive
    and register new purchases
  • Issue
    items from the store and maintain proper update of store request forms and
    stock cards
  • Send
    quarterly request to the Administrative assistant for replenishment. 
  • Check,
    process and record all payments
  • Administer
    invoice and expenses claims received
  • Book
    keeping functions
  • Perform
    any other related duties assigned.

Qualifications, Skills and Experience:
  • The
    ideal candidate for the Office of the United Nations High Commissioner for
    Human Rights (OHCHR) Office Assistant job opportunity should have
    completed Secondary Education preferably with specialized certification in
    Accounting and Finance. University Degree in Business or Public Administration,
    Economics, Political Sciences and Social Sciences would be desirable.
  • Two
    years of combined progressively responsible experience in related area of
  • Language: Fluency in oral and written English.
Personal Competencies:
  • Professionalism: Ability to implement administrative
    policies/principles, preferably related to project/programme
    implementation. Affinity with budgeting and accounting. Knowledge of UN
    activities preferable. Conscientious and efficient in meeting commitments,
    observing deadlines and achieving results. Calm in stressful situations.
  • Teamwork:
    Works collaboratively with
    colleagues to achieve organizational goals, supports and acts in
    accordance with the final group decision, solicits input by genuinely
    valuing other’s ideas and expertise, is willing to learn from others.
    Ability to work in a multi-cultural, multi-ethnic environment with
    sensitivity and respect for diversity.
  • Communication:
    Speaks and writes clearly
    and effectively, listens to others, correctly interprets messages from
    others and responds appropriately. Asks questions to clarify and exhibits
    interest in having two-way communication; tailors language, tone, style
    and format to match audience, demonstrates openness in sharing information
    and keeping people informed.
  • Planning
    and organizing:
    clear goals that are consistent with agreed strategies; identifies
    priority activities and assignments; adjusts priorities as required;
    Allocates appropriate amount of time and resources.
How to Apply:
All interested Ugandan
nationals who wish to join the United Nations High Commissioner for Refugees
(UNHCR) in the aforementioned capacity are encouraged to click on the link
below and follow the application instructions after reviewing the job details.
Deadline: 1st March 2018
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