Personal Secretary Job Careers - Uganda National Teachers’ Union (UNATU)

Job Title:    Personal Secretary
Organization: Uganda National Teachers’ Union (UNATU)
Duty Station: Kampala, Uganda
Reports to: National Chairperson of UNATU
Ref: UNATUHR/04/01/18
Salary: UGX 1,254,223/=

About US:
Uganda National Teachers’ Union (UNATU) exists to promote and protect the social, intellectual, economic and professional interests of its members/teachers as a per-requisite to enhancing the status of teaching profession.

Job Summary: The Personal Secretary will manage and execute administrative and executive support activities associated with the office of the General Secretary. The Personal Secretary will serve as principle point of administrative contact and liaison with internal and external clients. The incumbent will provide specialist administrative services as appropriate in such areas as fiscal management; public relations and affairs; general business administration; and/or development and relations, in the General Secretary’s Office.

Key Duties and Responsibilities:
  • Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions on operational and programmatic matters concerning the General Secretary’s Office;
  • Provides and/or oversees provision of staff support to the office, to include handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to all official incoming and outgoing correspondences;
  • Oversees and administers the day-to-day activities of the General Secretary’s office; develops procedures, and systems which ensure productive and efficient office operation.
  • Collects and analyses information on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature;
  • Supports the General Secretary in communications with the National Executive Committee members, other dignitaries and prospective members;
  • Manages the operation of office welfare, plans and monitors expenditures as appropriate;
  • Booking and arranging international travel and accommodation for visiting stakeholders and staff after confirmation from relevant authority;
  • Perform any other related duties as may be assigned;

Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s Degree in Secretarial Studies, Public Administration or Human Resource Management
  • Possession of a post graduate qualification in any of the above will be an added advantage
  • A minimum of three years of practical and progressive experience in similar role in a reputable and busy organisation
  • Well developed interpersonal and team skills and proven ability to be flexible in demanding situations.
  • Pleasant and courteous personality
  • Proven knowledge of management of communication systems, office management, and filling and computer knowledge is a must.

Other Benefits: Housing, transport and medical insurance

How to Apply: 
The applications should bear on top of the envelope the title of the vacancy being applied for and the Reference Number (Check Top of this advert) and should include certified photocopies of their academic transcripts and certificates, documentary evidence of all experience claimed, plus recent passport photograph on each application form. The applicants must also provide reference letters from three different referees; one must be from a current or recent supervisor and their day time telephone and email contacts. All qualified Ugandan candidates are strongly encouraged to send their applications in duplicate to:

The General Secretary, UNATU, P.O. Box 377 Kampala, Teachers' House Plot 28-30, Bombo Road, Kampala, Uganda.

Deadline: 5th February 2018

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