Beauty Spa Manager Job Opportunity - Hammam Spa & Saloon (Fairway Hotel)

Job Title:       Beauty Spa Manager Organisation:  Hammam Spa & Saloon Duty Station:  Fairway Hotel , Kampala, Uganda About US...

2 Finance Officer Job Opportunities - War Child Canada (WCC)

Organization: War Child Canada (WCC)
Reports to: Finance and Administration Manager (FAM)
Duty Station: Kampala and Lamwo, Uganda

About US:
War Child Canada is an internationally recognized charity organization registered in Toronto, Canada that works with war-affected communities to help children reclaim their childhood through access to education, opportunity and justice. War Child Canada takes an active role in raising public awareness around the impact of war on communities and the shared responsibility to act. When war itself ends, the consequences endure. A lack of employment opportunities, the absence of effective economic or social structures, an under-educated population and a culture of impunity around rights violations combine to create conditions that make a return to conflict all too possible. But by making a long-term investment to create an environment in which childhood can thrive, the cycle of violence can be broken.

Job Summary: The Finance Officer (FO) is responsible for effective execution of War Child Canada’s financial management and control systems, services and processes in Uganda. The Finance Officer works in close collaboration with and provides adequate and timely financial management and control support to War Child Canada program and operational teams in the country office in Kampala and field offices. She/he promotes a client-oriented approach consistent with War Child Canada’s policies, rules and regulations, including financial management and control.

Key Duties and Responsibilities:
Financial Management Support:
  • Assist the Finance and Administration Manager (FAM) in effectively managing all aspects of the finances of the Country Office. This includes, budget preparation, reforecast, projection and monitoring.
  • Support the Finance and Administration Manager (FAM) and Program Teams in the preparation of budgets for new projects.
  • Assist the Finance and Administration Manager (FAM) and Program/Project Managers in grant management including monthly and quarterly preparation of projections/forecast, monitoring of expenditure against budget, and provide adequate and timely advice and support.
  • Be the reference point and respond to financial management and control enquiries and support needs from program and operation teams in the country office and field offices.
  • Ensure adherence to War Child Canada financial management and control policies, rules and procedures.
  • Assist the Finance and Administration Manager (FAM) in liaising with War Child Canada Head Quarters as well as with other WCC Country Offices over financial matters, including inputs for and financial management of multi-country programs.
Financial Operations:
  • Responsible for handling and managing the country office cash box, ensuring that the cash box is safely stored and contains the set minimum amount of cash at all times in case of emergency.
  • Proper and timely preparation and control of all supporting documents for payments, and preparation of all types of payment vouchers for effective and timely execution of payments in accordance with the War Child Canada financial management and control policies, systems, rules and procedures.
  • Be responsible to ensure that all payments/transactions are correctly authorized, the details entered on the relevant forms, and that signatures/receipts are obtained each time money changes hands.
  • Maintenance of the internal expenditure control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and travel claims and other entitlements are duly processed.
  • Prepare monthly general ledger accounts reconciliations.
  • Take timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  • Treasury management and cash flow planning. Timely review of cash position for local accounts and budgets to ensure availability of funds on hand for disbursements.
  • Conduct physical cash counts with the Finance and Administration Manager (FAM) against book balance at the end of every week and during month end financial reporting, and to account for any discrepancies.
  • Working closely with field offices, follow-up and ensure that financial reports and documents are submitted to the country office finance department in a timely manner, review and ensure that all documentations are properly completed and submitted, and take necessary corrective action.
  • Prepare staff payroll for review, approval and authorization by the Finance Administration Manager (FAM), Human Resources (HR) Manager, and the Country Director (CD), and ensure timely disbursement of salaries to staff.
  • Follow-up and ensure that all legal statutory payments, such as income tax, etc. are prepared and paid to the relevant government authorities on timely basis and that any documentation and reporting requirements are fully adhered to and maintained up-to-date at all times.
  • Responsible for the management of all working, travel, salary and other advances to staff, including proper documentation and authorization as well as closely monitoring and ensuring that they are all settled within the stipulated time.
  • Work in close consultation with the Finance and Administration Manager (FAM) undertake regular field office financial management and control spot-checks and audits, and take necessary corrective actions to ensure that War Child Canada financial management and control systems, policies, roles and regulations are fully implemented and adhered to.
Financial Reporting:
  • Close month end accounts and assist the Finance and Administration Manager (FAM) in the preparation of accurate and high quality monthly financial reports.
  • Support the program teams and the Finance and Administration Manager (FAM) in the preparation and timely submission of high quality donor financial reports.
Other Duties:
  • Undertake other appropriate level duties as defined by the Finance and Administration Manager (FAM) and the Country Director (CD) from time to time.
  • Deputize for the Finance and Administration Manager (FAM) as required.

Qualifications, Skills and Experience:
  • The ideal candidate for the War Child Canada Finance Officer employment opportunity should hold a Bachelor’s Degree in Accounting or other relevant financial management field.
  • Three years of work experience in a similar position.
  • Experience and knowledge of technical accounting with financial planning, book-keeping practice and principles, internal controls, general ledger, cash management and reconciliations, payroll processing and taxation.
  • Previous experience of financial reporting, including donor reporting, measurement and analysis.
  • Advanced knowledge and experience in the usage of computer spreadsheet, database and accounting software packages (MS Word, Excel, Quickbooks, etc.) and handling of web based management systems.
  • Proven ability and experience of identifying and analyzing financial risks and taking proactive actions.
  • Proven ability to think strategically, prioritize, and meet deadlines in a complex and challenging environment;
  • Ability to work well with diverse teams from all backgrounds and levels.
  • Excellent interpersonal, communication and facilitation skills.
  • Excellent English (verbal and written) with the ability to produce high quality reports and communications.
  • Ability to problem solve and work with minimal supervision.
  • Willingness and ability to travel outside Kampala.
  • Affinity with War Child Canada’s mandate.
  • Politically and culturally sensitive with qualities of patience, tact and diplomacy.
  • Creative, energetic, adaptable and flexible.
  • Stress-resilient to be able to cope with deadlines and complex problems.

How to Apply:
All suitably qualified and interested candidates should submit hard copies of their curriculum vitae and an accompanying cover letter in a sealed envelope to:

Human Resources Manager,
War Child Canada (WCC),
Block 244, Plot 1006, Muyenga. Kampala. Uganda

NB: Please ensure your application envelop has the subject heading of “Application for Finance Officer, WCC Uganda”

Deadline: 24th January 2018 by 5:00pm

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