The Ugandan Jobline

• Assists the CD in maintaining efficient
  financial control (of cash flows, local payment, etc.), accountability
  standards, procedures and records;
• Ensures preparation of budgets, financial
  management and generates financial management information for stakeholders
  (CD, Field Location Manager (FLM) and Head Office (HO));
• Ensures the significant and normative role
  and participation of the support department during the project cycle
  (design, implementation, and reporting);
• Ensures financial management policy, and
  guidelines are followed in all locations;
• Ensures accurate, timely and correct
  bookkeeping and other financial records and its compilation into monthly
  financial report for the HO;
• Ensures secured money transfers and bank
  relations.

• Enhances systems and guidelines for the
  logistics department of the mission on: procurement procedures, and store
  control (equipment, radio & vehicle use and maintenance, fuel
  tracking, etc.);
• Reviews logistics manual, and ensures
  logistics policy and guidelines are followed in all locations (as a
  delegated responsibility of the CD);
• Ensures quality control and compliance of
  the department coordinator for procurement and management of supplies,
  vehicles, assets, stock, PC’s, server and communication (as a delegated
  responsibility of the CD);
• Ensures quality of logistical aspects of
  security management (related to communication systems, vehicles, etc.);
• Ensures timely Management of NGO registration,
  work permits, visa and insurance issues;
• Responsible for quality and security in
  the management and maintenance of IT and communications (laptops,
  printers, telephone and other means related to Information and
  Communication Technology) and for up-to-date software to enable
  functioning of IT-equipment.

• The jobholder ensures proper HR
  administration throughout the mission and enhances HR administration tools
  and guidelines (including salary payments), and updating the HRM manual
  accordingly;
• Ensures that the National Staff HRM
  policies (HRM instruments and systems), following the War Child policies,
  are in place and adhered to;
• Ensures that HR administrative policies
  and practises are in line with local legislation;
• Guides the CD the national HR/Admin
  Coordinator and FLM on HR administration and policies;
• Reports relevant developments on HR
  administration and policies in the field to the support department at the
  HO;
• Build the capacity of local partners in
  finance/logistics/HR/admin processes;
• Manages (guides, coaches, coordinates,
  controls and develops) the finance, logistics (including IT) and HR
  Support Coordinators at the country office and provides technical
  supervision to support staff in the different field locations.

• Previous exposure and experience in a
  similar position especially logistics, HR and financial administration;
• At least four years of relevant experience
  in a management position within an international environment, preferably
  within a NGO;
• Familiarity with financial administration,
  logistic procedures (including procurement and maintenance), IT (computer,
  network, and communication means) and HR-administration;
• At least two years of field experience in
  developing countries and (post) conflict areas;
• Experience in HR administration and the
  development of HR policies;
• Experience of working with automated
  accounting systems (SAGE experience is an added value);
• Experience living and working in complex
  security contexts;
• Proactive search for, and utilize
  organizational resources;
• Excellent social and communication skills;
• Planning and organizational capabilities;
• Capability to decide in tactical and
  operational issues;
• Team player and hands-on mentality;
• Result focused and cost-conscious;
• Required: fluency in English (verbal and
  written);
• Capacity to advise and coach executive
  staff to reach results and quality in their daily management;
• Affinity with the War Child Mandate.

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