26 May 2017

Compliance Manager Job Opportunity - IntraHealth International

Job Title:     Compliance Manager
Organisation: Intra-Health International
Project Name: USAID Regional Health Integration to Enhance Health Services in Eastern Uganda Project (USAID/Uganda RHITES-E) Project
Duty Station: Mbale, Uganda
Reports to: Chief of Party

About US:
For over 30 years, in more than 100 countries, IntraHealth International has empowered health workers to better serve communities in need. IntraHealth fosters local solutions to health care challenges by improving health worker performance, strengthening health systems, harnessing technology, and leveraging partnerships. In collaboration with governments, nongovernmental organizations, and private- sector organizations around the world, IntraHealth champions the needs and contributions of health workers—from doctors and nurses to community health workers to health facility managers—and works to ensure they have the tools, supplies, information, training, and support they need to provide communities they serve with the best possible opportunity for health and well-being.

About USAID RHITES-E Project:
IntraHealth International will implement the USAID RHITES-E which supports the Government of Uganda (GOU) and key stakeholders to increase availability and utilization of high quality health services in 21 districts in Eastern Uganda and 2 in Karamoja by strengthening health systems and improving the quality of, access to, and demand for health services with attention to equity and underserved populations.

Job Summary: The Compliance Manager will provide technical support to ensure that the operations of RHITES-E are ethical, in compliance with donors’ regulations, statutory requirements and internal policies and procedures. S/he will ensure the effectiveness of internal controls and improving compliance with agency and donor regulations by developing , initiating, maintaining, and revising policies and procedures to ensure general compliance and to prevent illegal, unethical, or improper conduct.  This includes reviewing and monitoring of IntraHealth and partner financial transactions quarterly, and constant monitoring of project contracts and grants. The incumbent will lead and coordinate systems improvement initiatives and timely corrective actions, and oversee implementation of adequate internal control procedures for effective stewardship and management of resources.

Key Duties and Responsibilities:  
General Compliance:
  • Identify potential areas of compliance vulnerability and risk, developing and implementing corrective action plans for resolution of problematic issues and providing general guidance on how to avoid or deal with similar situations in the future
  • Ensure that all RHITES-E activities are in line with contractual obligations and in agreement with USAID rules and regulations and maintain a compliance dashboard for the RHITES-E Project
  • Develop and maintain a central electronic repository for RHITES-E and IntraHealth ‘s compliance and code of conduct for compliance policies and procedures. Maintain records of compliance activities, including any complaints or investigations.
  • Analyze high risk and complex issues and provide practical and appropriate advice, including escalating to the appropriate senior levels or forums and recommending methods to proactively manage those risks
  • Keep abreast of regulatory developments within and outside of the company as well as evolving best practices in compliance control
Financial Compliance:
  • Perform audits, internal control reviews and compliance assessment activities for the RHITES-E Project and sub awardees partners.
  • Analyze findings of the internal audits, present these and corrective recommendations to address identified control gaps to the COP and the RHITES-E leadership.
Contracts and grants compliance:
  • Continually review whether the contracts and grants management activities are in compliance with the key controls contained in IntraHealth’s grant management guidelines and with USAID rules and regulations
Strategic Planning:
  • Develop compliance organizational strategies and tools by contributing information, analysis, and recommendations to strategic thinking and direction; establishing functional objectives in line with organizational objectives.
  • Ensure that the organization establishes and maintains an effective, best practices compliance and ethics program, to prevent and detect violations of law and other misconduct, and to promote ethical practices and a commitment to compliance with the law as well as with internal and external policies
  • Work closely with senior management to broaden understanding of strategic and operational compliance measures relevant to the RHITES-E Project.
Planning and organizing:
  • Plan for implementation and maintenance of compliance activities.
  • Prepare long-term plans of compliance including implementing strategies and procedures that prevent illegal, unethical or improper conduct
Policy Development:
  • Maintain and update draft compliance policies and provide guidance and answer queries thereof
  • Disseminate written policies and procedures related to compliance activities
  • Develop a standard compliance checklist
  • Research and remain abreast of legislative issues, new compliance regulations /major donors’ regulations and audit methodology.
Technical Support:
  • Support good corporate governance and risk management including but not limited to Anti-Bribery and Corruption (ABC), Code of Conduct and Conflicts of interest
  • Engage with internal and external auditors on relevant risk and compliance matters and mitigation plans
  • Assist with the implementation and monitoring of recommendations from Internal and External Audits
  • Serve as a confidential point of contact for employees to communicate with management, seek clarification on issues or dilemmas or report irregularities
Reporting and information management:
  • Prepare and submit periodic standard and ad hoc reports
  • Prepare management reports regarding compliance operations and progress
  • Prepare and submit reports to the RHITES-E COP and the senior management team as well as the Finance and Compliance Departments at Chapel Hill
  • Maintain necessary records and files to assure efficient and consistent reporting of compliance efforts across the project
  • Maintain documentation of compliance activities, such as complaints received or investigation outcomes

Qualifications, Skills and Experience:
  • The applicants for the USAID RHITES-E Compliance Manager career opportunity must hold a Bachelor’s degree (Master’s degree preferred) in Accountancy or Business management or related field. 
  • Certified with relevant professional body; CPA, CIA or compliance certification is an added advantage;
  • A minimum of six years’ experience in compliance and risk management establishing and maintaining effective working relationship
  • Ability to operate comfortably within a complex cultural, global environment;
  • Previous work experience with a USAID supported project will be an added advantage
  • Ability to review and analyze financial records, financial reports and statements.
  • Ability to think both tactically and strategically
  • Ability to multi-task effortlessly and manage competing priorities under demanding deadlines
  • Possess sound judgment, flexibility and agility in changing courses and solving problems swiftly;

Personal Competencies:
  • Effective communication: Understands effective communication concepts, tools and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors
  • Planning and Organizing: Develops clear goals that are consistent with agreed upon strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate time and resources for completing work; foresees risks and allows for contingencies when planning; and monitors and adjusts plans and actions as necessary.
  • Interpersonal Relationships: Knowledge of and the ability to effectively interact within and across Divisions, Departments, Country offices in a constructive and collaborative manner.

How to Apply:
All suitably qualified and interested candidates who wish to join the USAID RHITES-E Project should upload an updated CV/Résumé, completed USAID Form 1420 Contractor Employee Biographical Data Sheet, download here and three professional references at the web link below

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