MasterCard Foundation YETA Project Jobs – Director of Administration and Finance at National Cooperative Business Association CLUSA International (NCBA CLUSA)

Organisation: National Cooperative Business Association CLUSA
International (NCBA CLUSA)
Project Name: MasterCard Foundation Youth Empowerment Through
Agriculture (YETA).
Duty Station: Kampala, Uganda
Reports to: NCBA CLUSA Chief of Party
About US:
National Cooperative Business Association CLUSA International (NCBA CLUSA) is
the trade association for cooperative businesses in the United States and an
international development organization. NCBA CLUSA provides cross-sector
education, technical assistance, and advocacy that helps businesses thrive. For
nearly 100 years, NCBA CLUSA has sought to advance and protect business
enterprises, highlighting the impact that economic development has in bettering
the lives of individuals and families. In the last 60 years, NCBA CLUSA has
worked in over 100 countries in the areas of food security, agricultural
development, strengthening of communities and farmer organizations,
community-based health, natural resources management, and empowerment of smallholder
farmers, women, and youth. We currently work in 17 countries in Africa, Latin
America, and Asia.
About MasterCard Foundation YETA Project:
CLUSA Uganda has received funding from MasterCard Foundation to reach young
people in Northern and Mid – Western Uganda in the ages of 15-24 and support
them to establish sustainable commercial enterprises. The project name is Youth
Empowerment Through Agriculture (YETA).
Job Summary: The Director of Administration and Finance will
provide overall leadership and support to ensure the successful implementation of
NCBA CLUSA programs in Uganda by providing accounting leadership and oversight,
budget preparation, review and projection, cost analysis, staff benefits processing,
employment contract drafting, and grant oversight to ensure successful program
implementation.  The Uganda Director of
Administration and Finance position  has
two major roles: (1) Project Accounting Oversight and (2) Chief Financial and
Administrative Director for the Uganda programs in terms of compliance with
policies and procedures.
The Director of Administration and Finance (DAF) works closely with the Chief
of Party and the home office accounting team to ensure that the project is
managed according to NCBA CLUSA policies, which are compliant with US
Government rules and regulations, donor rules and regulations, and Government
of Uganda laws.
Key Duties and Responsibilities: 
1. Financial and
Administrative Management:
  • Prepare and submit yearly and monthly
    operating and technical work plan budgets in coordination with the Chief
    of Party (COP) and technical team in a timely manner; evaluate costs per beneficiary
    according to indicators achieved to benchmark pipeline spending; prepare
    actual vs. projected monthly and yearly costs to assist COP in developing
    appropriate budget strategies;
  • In charge of controlling costs and keeping
    the project within binding agreement budgeted limits;
  • Responsible for the drafting of employment
    agreements for signature by the COP and submission of finalized version to
    the HQ Program Management Team;
  • In charge of supporting in the development of
    implementing, and annually revising the Employee Handbook with NCBA CLUSA
    Uganda appropriate policies and financial systems which are approved by
    the COP and the HQ office;
  • Ensure that financial and cash management
    systems are in place and adhered to, and that internal audits indicate compliance;
  • Develops and manages internal controls,
    policies and procedures that are in-line with MasterCard Foundation and
    NCBA CLUSA compliance regulations, or other donor regulation as necessary;
  • The job holder will manage the bank accounts,
    ensuring that proper documentation is sent and received from the bank(s);
  • Actively monitor procurement activities to
    ensure that they are in line with the project, NCBA CLUSA policies, and
    donor regulations;
  • Prepare and deliver orientation sessions to
    staff to explain administrative and financial policies and procedures and
    schedule no less than semi-annual refresher sessions along with periodic MEMOS
    up-dating staff on issues or concerns that need to be addressed;
    responsible for ensuring compliance by all staff;
  • Provide oversight to the work of the
    field-level Accountant regarding petty cash, writing checks, support
    documentation, and preparing vouchers for payments;
  • Provide technical oversight to the work of
    the Logistics and Procurement Specialist regarding all matters pertaining
    to the purchase of goods and services and monitoring of local vendor and
    service contracts;
  • Financial and administrative oversight of
    subcontracts with Ugandan development organizations; assist with
    pipelines, budget realignments, clearing of advances, submission of
    milestone invoices and all other related duties;
  • Regularly review all budgetary issues with
    project staff and as appropriate with the donor agency;
  • Maintain proper and correct accounting and
    physical assets inventory records;
  • Develop and maintain systems to insure open
    and transparent communications with all staff;
  • Prepare and submit various financial reports as
    required by the Partner Agreement; responsible for all program and
    financial reporting;
  • Manage small grants program for distribution
    to local formal financial institutions;
  • Disclosing discrepancies to COP in a timely
    manner in expense documentation and/or conflicts of interest as they arise
    with staff;
  • Oversee training exercises for staff to
    ensure policies are complied with;
  • Prepare and submit various financial reports
    as required by the contract in collaboration with the COP and home office
    Project Team;
  • Ensure that all NCBA CLUSA policies and
    procedures are followed, and comply with periodic NCBA CLUSA reporting
  • Ensure that all MasterCard Foundation and
    NCBA CLUSA regulations/standards on travel, personnel, procurement,
    financial administration, etc. are adhered to;
  • All other duties as assigned by the COP or
    headquarters office.
Qualifications, Skills and Experience: 
  • The ideal candidate should preferably hold a Master’s
    degree, or equivalent experience, in accounting, finance, or related
    field; CPA preferred;
  • At least eight years’ experience at the
    supervisory/ management level of multiple projects;
  • Experience in creating and managing small
    grants programs;
  • Very high degree of social, political and
    cultural sensitivity;
  • Exceptional diplomatic and business
    negotiating skills;
  • Broad working knowledge and understanding of US
    Government policies, procedures, procurement practices, rules,
    regulations, and reporting requirements; familiarity with foundation donor
    policies, procedures, procurement practices, rules, regulations, and
    reporting requirements also strongly preferred;
  • Strong financial analysis, budgeting, and
    management skills with ability to provide concrete and proven experiences
    (for example, drafts of written policies and procedures or internal
    controls that were implemented);
  • Working knowledge of smallholder agriculture,
    agribusiness, youth’ programming, and/or rural enterprise development is desired;
  • Prior exposure and experience with
    computerized accounting software and fluency in excel spreadsheets;
  • Prior work experience with QuickBooks
    accounting software program;
  • Ability to work with people and willingness
    to support and Train others;
  • Ability to make recommendations for financial
    and i administrative policy or procedural changes;
  • Excellent written/oral communication skills
  • Ability to travel to project sites
  • Fluency in English required, fluency in
    Luganda, and/or Kiswahili preferred;
NB: Writing samples will be requested as part of this
How to Apply:
suitably qualified and interested candidates should send their application
letters and updated CVs with three professional referees including immediate
supervisors should be sent to the YETA Chief of Party, NCBA CLUSA Uganda, via
e-mail to, with the position title clearly
referenced in the subject line. The applications may also be hand delivered to
our head office on Plot 19, Binayomba Road, Bugolobi, Kampala. Please provide
daytime contact telephone number.
Deadline: 29th January 2016
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