US CDC Project Jobs – Procurement and Logistics Officer at ICAP

Organisation: International
Center for AIDS Care and Treatment Programs (ICAP)
Funding Source: United States
Centers for Disease Control and Prevention (CDC)
Duty Station: Kampala,
Reports to: PHIA Project
About US:
The International
Center for AIDS Care and Treatment Programs, ICAP at Columbia University is an
international non-profit organization that aims to ensure the wellness of
families and communities by strengthening health systems around the world.
ICAP is working
in partnership with the United States Centers for Disease Control and
Prevention (CDC) to conduct Population-based HIV Impact Assessments (PHIA) in
specific PEPFAR-supported countries. Each PHIA will define the status of the
national HIV epidemic, guide allocation of resources based on evidence, and
integrate capacity building of country stakeholders in the design, conduct,
analysis, and use of PHIAs.
ICAP, in
partnership with the Ministry of Health (MoH) and the Centers for Disease
Control and Prevention (CDC), is planning to conduct a PHIA to estimate the
population-level impact of the national HIV prevention, care and treatment
programs in Uganda. In addition to providing important programmatic information
to the MoH and relevant stakeholders, this assessment of the national HIV
program is of great value to HIV researchers and public health experts around
the world.
Job Summary: The Procurement
and Logistics Officer will be responsible for the tactical coordinating of
procurement and logistics of survey and laboratory goods for the Uganda PHIA. The
incumbent will ensure team adherence to purchasing policies, procedures and
practices, and will provide procurement and logistical support to the Uganda
PHIA project.
Key Duties and Responsibilities: 
Oversee and plan laboratory and/or survey
procurements including but not limited to developing and placing purchasing
orders, monitoring delivery schedules, facilitating customs clearance
(including duty-free clearance where possible), ensuring safe storage upon
arrival and coordinating delivery to endpoints in-country.
The incumbent will establish, negotiate and manage
key supplier agreements, identify new opportunities, seek ways to improve
efficiencies and ensure purchasing compliance.
Develop and maintain effective procurement systems,
by identifying, and developing or improving processes and practices to ensure
ICAP obtains the best value for expenditure on goods and services.
Manage the tender and quotation process of ICAP
while actively monitoring procedures across the organization, identifying any
deficiencies and recommending steps for improvement.
Communicate and report on procurement progress
against workplans through developing, compiling, reconciling and/or updating
information in vendor and stock database/inventory log to provide effective
processing, informing management and reporting.
Work closely with ICAP’s suppliers to ensure that
the most up-to-date data is available for the supply of goods and services.
Provide and mentor staff training and control to
sub-recipient partners relating to ICAP purchasing processes, procedures,
guidelines and general good procurement practices.
Offer logistical support and assistance to
sub-recipients partners
Manage the central warehouse and update the
electronic inventory daily
Responsible for updating the Uganda PHIA asset list
and track assets until transferred to another owner
Perform any other duties as appropriate
Qualifications, Skills and
The applicant should hold a Bachelor’s degree in
Procurement / Supply Chain Management / Logistics or business related field
from a reputable academic institution
Proven ability to manage timely procurement and
delivery of items with tight deadlines.
At least two to three years’ experience in Procurement,
Supply Chain and Logistics.
Prior experience with USG as well as local
procurement policies, procedures and practices.
Prior experience with donor funded projects dealing
with HIV/AIDS care and treatment is desirable.
Demonstrated experience with lab or survey related
procurement also desirable.
Excellent interpersonal and communication (written
and spoken) skills in English as well as relevant local languages.
Computer literacy skills i.e. Proficiency in
relevant computer applications: MS Word, Excel, PowerPoint, Internet, Email,
Ability to meet tight deadlines and successfully
manage multiple assignments concurrently.
Ability to function independently; results-oriented;
detail oriented.
Strong organizational and analytical skills, good
attention to detail.
Excellent problem solving skills
Good team player.
How to Apply: 
All suitably
qualified and experienced candidates should submit their applications,
including a detailed Curriculum Vitae (CV) and cover letter to:
Please clearly indicate
position being applied for in the subject line and do not attach certificates
Deadline: 15th November 2015.
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