Job Title: Operations Support Officer (Fresher Jobs) Organisation: Prudential Uganda Duty…
5 Administrative Assistant Vacancies – Bank of Uganda (BoU)
Job Title: Administrative Assistant (5 Vacancies)
Organization: Bank of Uganda
(BoU)
(BoU)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Head of
Division /Department/ Directorate
Division /Department/ Directorate
Job Ref: HR6.01
About BOU:
The Bank of
Uganda (BoU) is the Central Bank of the Republic of Uganda. It was opened on
the 15th August 1966. It is 100% owned by the Government of Uganda but it is
not a government Department. Bank of
Uganda conducts all its activities in close association with the Ministry of
Finance, Planning and Economic Development (MoFPED). Bank of Uganda is responsible
for monetary policy and maintaining price stability.
Uganda (BoU) is the Central Bank of the Republic of Uganda. It was opened on
the 15th August 1966. It is 100% owned by the Government of Uganda but it is
not a government Department. Bank of
Uganda conducts all its activities in close association with the Ministry of
Finance, Planning and Economic Development (MoFPED). Bank of Uganda is responsible
for monetary policy and maintaining price stability.
Job Summary: The Administrative Assistant will support the
Division /Department/ Directorate in the provision of management and
administrative and support services to
Bank executives (Governor, Deputy Governor, Executive Directors, Directors,
Division Heads) and all other officials as may be assigned from time to time.
Division /Department/ Directorate in the provision of management and
administrative and support services to
Bank executives (Governor, Deputy Governor, Executive Directors, Directors,
Division Heads) and all other officials as may be assigned from time to time.
Key Duties and Responsibilities:
·
Offers timely administrative and secretarial support
services in the assigned office.
Offers timely administrative and secretarial support
services in the assigned office.
·
Receives and screens internal and external customers
and refers them to appropriate offices
Receives and screens internal and external customers
and refers them to appropriate offices
·
The incumbent will also be responsible for document
production (drafting, editing and proof reading reports and correspondences.
The incumbent will also be responsible for document
production (drafting, editing and proof reading reports and correspondences.
·
Schedules appointments and manages the supervisor’s
diary.
Schedules appointments and manages the supervisor’s
diary.
·
Manages incoming and outgoing correspondences.
Manages incoming and outgoing correspondences.
·
Cordially attends to internal and external customer
queries in a timely manner.
Cordially attends to internal and external customer
queries in a timely manner.
·
Processes minutes of meetings and distribute them to
members.
Processes minutes of meetings and distribute them to
members.
·
Organizes meetings, conferences and workshops.
Organizes meetings, conferences and workshops.
·
In charge of managing all incoming and outgoing
telephone calls.
In charge of managing all incoming and outgoing
telephone calls.
·
Manages office imprest and budgets.
Manages office imprest and budgets.
·
The incumbent maintains a clean and conducive work
environment.
The incumbent maintains a clean and conducive work
environment.
·
Maintains an efficient manual and electronic
departmental filing system.
Maintains an efficient manual and electronic
departmental filing system.
·
Manages and supervises the performance and routine
maintenance of office equipment.
Manages and supervises the performance and routine
maintenance of office equipment.
·
In charge of making requisitions for stationery and
other office consumables. Makes routine
acquisition and distribution of stationery and other consumables in the
department.
In charge of making requisitions for stationery and
other office consumables. Makes routine
acquisition and distribution of stationery and other consumables in the
department.
·
Offers secretarial relief services to any office in
the Bank whenever called upon.
Offers secretarial relief services to any office in
the Bank whenever called upon.
·
Mentors and supervises Office Attendants to ensure a
clean working environment.
Mentors and supervises Office Attendants to ensure a
clean working environment.
·
Perform any other duties as assigned by the Head of
Department/ Division / Directorate
Perform any other duties as assigned by the Head of
Department/ Division / Directorate
Key Performance Indicators:
·
Timely handling of incoming and outgoing official
correspondence
Timely handling of incoming and outgoing official
correspondence
·
In charge of the provision of reliable and timely
information to customers
In charge of the provision of reliable and timely
information to customers
·
Systematic organization of work with clear
priorities
Systematic organization of work with clear
priorities
·
A well-organized office and conducive working environment
A well-organized office and conducive working environment
·
Good time management skills and ability
Good time management skills and ability
·
Quality of documentation (drafted memos and letters)
Quality of documentation (drafted memos and letters)
·
Streamlined office procedures at Departmental level
Streamlined office procedures at Departmental level
·
Easy retrieval of information for reference in
decision making
Easy retrieval of information for reference in
decision making
Qualifications, Skills and Experience:
·
The Administrative Assistants must hold First Class
or Upper Second Honours Degrees in Secretarial Studies from an accredited
institution.
The Administrative Assistants must hold First Class
or Upper Second Honours Degrees in Secretarial Studies from an accredited
institution.
·
Possession of a Master’s Degree or Post graduate
diploma is an added advantage.
Possession of a Master’s Degree or Post graduate
diploma is an added advantage.
·
At least four years of relevant working experience
in the Public Service or relevant Financial Institution.
At least four years of relevant working experience
in the Public Service or relevant Financial Institution.
·
Excellent analytical and problem solving skills
Excellent analytical and problem solving skills
·
Advanced computer knowledge
Advanced computer knowledge
·
Working knowledge of desk-top publishing software is
an added advantage.
Working knowledge of desk-top publishing software is
an added advantage.
·
Keen attention to detail
Keen attention to detail
·
Resourceful/multi-tasker
Resourceful/multi-tasker
·
Effective verbal and listening skills
Effective verbal and listening skills
·
Excellent organisational skills
Excellent organisational skills
·
A good team player
A good team player
·
Excellent communication, interpersonal and telephone
skills
Excellent communication, interpersonal and telephone
skills
·
High degree of maturity and confidentiality.
High degree of maturity and confidentiality.
·
Tact and diplomacy
Tact and diplomacy
·
Good judgement and perception
Good judgement and perception
·
Age: Between 28- 35
years.
Age: Between 28- 35
years.
How to Apply:
All suitably
qualified candidates must send application letters which should be accompanied
by:
qualified candidates must send application letters which should be accompanied
by:
·
A detailed Curriculum Vitae. Candidates MUST use
this BoU Curriculum Vitae to send their Curriculum Vitae, download here
A detailed Curriculum Vitae. Candidates MUST use
this BoU Curriculum Vitae to send their Curriculum Vitae, download here
·
Copies of academic qualifications, testimonials and
professional training certificates.
Copies of academic qualifications, testimonials and
professional training certificates.
·
Names and contacts of three referees.
Names and contacts of three referees.
The completed
applications should be delivered to the Bank of Uganda Headquarters, Plot 37/45
Kampala Road and should be addressed to:
applications should be delivered to the Bank of Uganda Headquarters, Plot 37/45
Kampala Road and should be addressed to:
The Director,
Human Resource
Department,
Department,
Bank of Uganda,
P.O Box 7120,
Kampala, Uganda
Deadline: 24th August 2015 by 5:00pm
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