Assistant Information Officer Jobs – Civil Aviation Authority (CAA)

Organisation: Civil Aviation Authority (CAA)
Duty Station: 
Kampala, Uganda
Reports to: Information Officer
Job Ref: CAA/ADV/EXT/04/2015
About US:
Civil Aviation Authority
(CAA) is a corporate body responsible for the regulation of civil aviation in
Uganda. It manages Entebbe International Airport and 13 other aerodromes
upcountry. CAA carries out its work in conformity with International Civil
Aviation Organization (ICAO) Standards and Recommended Practices (SARPS).
Job Summary:  The Assistant
Information Officer will be responsible for the provision of smooth running of
the Civil Aviation Authority (CAA) Documentation Centre/Library and ensure that
there is efficient implementation of systems and regulations necessary to run
the library professionally.
Key Duties and
1. Information Management Process:
  • The
    incumbent will make sure there is proper maintenance and smooth running of
    the Library/Information Centre.
  • Implements
    library rules and regulations
  • Ensures
    the efficient implementation of mechanisms, systems and regulations
    necessary to run the library /information centre professionally.
  • Organises
    library records of cataloguing and classification of books and periodicals
    to ensure easy retrieval for CAA staff/users.
  • Actively
    participates in the review of the Information Centre systems to ensure
    compliance to policies and procedures for the department
  • Maintains
    information in a neat and presentable manner.
  • Expeditiously
    follows the correct procedure for archiving and safeguarding information
    against loss and destruction.
2. Managing of library correspondence and inquiries:
  • The
    Assistant Information Officer conducts regular exchange of correspondence
    with networking partners in order to share information
  • The
    incumbent will use the internet to update information and search for
    relevant information for users to ensure use of current and diverse
  • Provides
    accurate and timeous responses to users and handles library correspondence
    and queries
  • Actively
    participates in the production of regular bulletins/circulars to users to
    promote use of the library services
  • Ensures
    new information, rules and regulations is communicated to potential users.
3. Cataloguing and classification of CAA library material:
  • The
    job holder will be responsible for indexing books and periodicals
    according to the various functions of CAA and/or aviation functions for
    timely search and retrieval by users.
  • Process
    organisation’s library materials ensuring proper cataloguing and classification
    of books and periodicals.
  • Ensures
    appropriate cataloguing of classified and confidential information and
    monitors access to approved personnel only
Qualifications, Skills and
  • The
    ideal candidate for the Civil Aviation Authority (CAA) Assistant Information
    Officer career opportunity should hold a Bachelor’s Degree in
    Librarianship and Information Science (BLIS)
  • At
    least five years’ experience in a reputable organization , two years
    practical experience in a similar job
  • Computer
    literacy skills i.e. competent in the use and management of Records
    Management Software.
  • Excellent
    interpersonal skills
  • Ability
    to work with minimum supervision
  • High
    personal initiative
  • Highly
  • Age: Below 30 years
How to Apply: 
All suitably qualified and
interested candidates who wish to join the aviation industry are encouraged to
send their handwritten applications with
detailed CVs and copies of academic certificates plus transcripts with the Job
reference number (check beginning of this advert) clearly marked at the top
left hand corner of the envelope should be sent to the address below, before
close of business on. Please indicate your (day time) phone contact.
The Director Human Resource
and Administration,
Civil Aviation Authority
(Head Office),
P .O. Box 5536, Kampala.
Deadline: 6th July, 2015
NB: All applicants, who will not have heard
from us by 30th September, 2015 should regard their applications unsuccessful.
Late applications will not be entertained under any circumstances.
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