The Ugandan Jobline

• Organize
  and maintain an efficient and effective office that handles a variety of
  tasks for the administration, staff, pupils, visitors and parents of the
  school.
• Conduct
  secretarial and clerical tasks of a varied nature.
• Distribute
  mail and handle correspondence of the office, responding to routine
  requests for information, and transcribing, word processing, and proofing
  letters and responses.
• Type,
  reproduce and distribute notices to staff, pupils and parents.
• Type
  homework, tests and examinations and other evaluation exercises as
  directed by the Headteacher.
• Ensure
  that all communications from the office meet proper written and oral
  English standards.
• Serve
  as a receptionist, greeting visitors, answering telephone calls in a
  pleasant and efficient manner and communicating effectively in routine,
  sensitive, and confidential matters.
• Register
  new pupils, secure appropriate pupils records, maintain confidential pupil
  records, and transfer records for pupils moving to other schools.
• Maintain
  attendance data for each staff member, recording attendance, absences,
  substitutes, and other required information.
• Maintain
  a current school calendar of events and use of facilities.
• Arrange
  appointments and maintain a schedule for the Headteacher or designee and
  assigned staff.
• Order
  and maintain office supplies.
• Maintain
  inventories of books, materials, and equipment of the school.
• Create
  and maintain a clean, attractive, orderly, safe, and efficient office
  environment.
• Quickly
  recommend to the Headteacher improvements needed in office procedures or
  operations.
• Protect
  confidentiality of records and information about students and staff, and
  use discretion when sharing any such information within legal confines.
• Perform
  any duties and responsibilities that are within the scope of employment,
  as assigned by the Headteacher and not otherwise prohibited by law or
  regulation.

• The
  applicants should hold a senior four certificate. (O’ Level)
• Possession
  of a Certificate in secretarial studies, business studies, business
  computing, business administration from a recognized institute.
• Hold
  a diploma in secretarial studies, business studies, business computing,
  business administration from a recognized institute.
• At
  least two years of progressive experience in a related secretarial or
  office position.
• Past
  exposure and experience in working with a school environment is an added
  advantage.
• Excellent
  secretarial skills, including speed at 
  keyboard with a minimum of errors, general bookkeeping skills,
  organizational and filing skills, and the ability to use electronic
  equipment for word processing, data management, information retrieval,
  visual presentations, and telecommunications.
• Computer
  literacy skills i.e. proficiency in the use of Microsoft Office or an
  equivalent computer program.
• Proven
  ability to communicate effectively in English, both orally and in writing,
  using proper grammar and vocabulary.
• Demonstrate
  appropriate telephone etiquette, with proper voice inflection.
• Have
  excellent integrity and demonstrate good moral character and initiative
• Exhibit
  a personality that demonstrates enthusiasm and interpersonal skills to
  relate well with pupils, staff, administration, parents and the community,
  including difficult and emotional situations. 

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